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administrative support: Resume Samples & Writing Guide

Zoe Robinson 172 Hillside Drive, Perris, CA 92572
zoerobinson@protonmail.com
647-573-6346

Employment history

Lead Administrative Support, General Electric Boston, Massachusetts
September 2022 – Present
  • Answering phones and directing calls
  • Processing mail and packages
  • Scheduling appointments and managing calendars
Associate Administrative Support, General Electric Boston, Massachusetts
March 2022 – September 2022
  • Assisting with event planning and execution
  • Monitoring office expenses and budgets
  • Scheduling appointments and managing calendars
Entry Level Administrative Support, Google Mountain View, California
October 2020 – February 2022
  • Maintaining filing systems
  • Assisting with research and data entry
  • Answering phones and directing calls

Education

University of California, Berkeley, California
Master of Science in Medical Office Administration, August, 2020
University of California, Berkeley, California
Bachelor of Science in Business Administration, August, 2016

Skills

Negotiation
Project Management
Creativity
Financial Management
Multi-tasking
Inventory Management
Invoicing
Telephone Skills

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William Thompson 951 Creekview Drive, Oatman, AZ 86433
thompson.william@hotmail.com
852-647-1222

Professional Summary

 Highly organized and detail-oriented Administrative Support professional with extensive experience providing administrative and clerical support. Proven track record of managing multiple tasks and projects simultaneously while meeting deadlines and maintaining accuracy. 

Employment history

Lead Administrative Support, General Electric Boston, Massachusetts
March 2009 – Present
  • Monitoring office expenses and budgets
  • Coordinating travel arrangements
  • Processing mail and packages
Administrative Support, CVS Health Woonsocket, Rhode Island
March 2008 – February 2009
  • Assisting with research and data entry
  • Answering phones and directing calls
  • Maintaining filing systems
Entry Level Administrative Support, General Electric Boston, Massachusetts
August 2007 – February 2008
  • Maintaining filing systems
  • Coordinating travel arrangements
  • Maintaining records and databases

Education

University of Texas, Austin, Texas
Bachelor of Science in Office Administration, July, 2007

Skills

Organization
Communication
Teamwork
Stress Management
Calendar Management
Bookkeeping
Inventory Management
Customer Service.
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Earl Ingram 707 Maple St., Gladstone, ND 58630
earlingram@aol.com
776-077-6209

Employment history

Senior Administrative Support, Microsoft Redmond, Washington
July 2022 – Present
  • Assisting with research and data entry
  • Drafting correspondence
  • Scheduling appointments and managing calendars
Administrative Support, JPMorgan Chase New York, New York
January 2022 – July 2022
  • Maintaining filing systems
  • Coordinating travel arrangements
  • Monitoring office expenses and budgets
Junior Administrative Support, Bank of America Charlotte, North Carolina
July 2021 – December 2021
  • Processing mail and packages
  • Coordinating travel arrangements
  • Providing customer service

Education

University of Wisconsin, Madison, Wisconsin
Master of Arts in Human Resources Management, May, 2021
University of Wisconsin, Madison, Wisconsin
Bachelor of Arts in Business Administration, May, 2017

Skills

Professionalism
Negotiation
Business Acumen
Organization
Copying
Office Management
Customer Service.
Mail Sorting
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Nathan Peters 673 Meadowview Avenue, Pardeesville, PA 18202
petersnathan@inbox.com
815-331-1287

Employment history

Chief Administrative Support, Bank of America Charlotte, North Carolina
November 2022 – Present
  • Coordinating travel arrangements
  • Monitoring office expenses and budgets
  • Maintaining filing systems
Administrative Support, Apple Cupertino, California
November 2021 – October 2022
  • Developing presentations
  • Monitoring office expenses and budgets
  • Processing mail and packages
Junior Administrative Support, UnitedHealth Group Minnetonka, Minnesota
November 2020 – October 2021
  • Providing customer service
  • Greeting visitors and directing them to the appropriate personnel
  • Preparing and editing documents

Education

University of Texas, Austin, Texas
Business Administration, September, 2020

Skills

Database Management
Flexibility
Project Management
Computer Literacy
Office Management
Spreadsheets
Bookkeeping
Calendar Management
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Roy Hall 146 Birchwood Drive, Laytonville, CA 95454
hallroy55@protonmail.com
804-574-5145

Employment history

Senior Administrative Support, Bank of America Charlotte, North Carolina
April 2024 – Present
  • Processing mail and packages
  • Drafting correspondence
  • Assisting with research and data entry
Administrative Support, Google Mountain View, California
October 2022 – March 2024
  • Assisting with event planning and execution
  • Scheduling appointments and managing calendars
  • Assisting with research and data entry
Entry Level Administrative Support, UnitedHealth Group Minnetonka, Minnesota
May 2021 – September 2022
  • Assisting with research and data entry
  • Drafting correspondence
  • Monitoring office expenses and budgets

Education

Harvard University, Cambridge, Massachusetts
Executive Administrative Assistant, March, 2021

Skills

Quality Assurance
Troubleshooting
Research
Negotiation
Inventory Management
Receptionist Duties
Multi-tasking
Scanning
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administrative support Job Descriptions; Explained

If you're applying for an administrative support position, it's important to tailor your resume to the specific job requirements in order to differentiate yourself from other candidates. Including accurate and relevant information that directly aligns with the job description can greatly increase your chances of securing an interview with potential employers.

When crafting your resume, be sure to use action verbs and a clear, concise format to highlight your relevant skills and experience. Remember, the job description is your first opportunity to make an impression on recruiters, so pay close attention to the details and make sure you're presenting yourself in the best possible light.

31

administrative support

  • Coordinated inaugural Leadership Summit; 20 volunteers, 12 speakers, and 150 attendees while providing logistical and social media marketing support.
  • Cultivated and stewarded relationships with 11 campus partners to offer the Grad Fair biannually.
  • Generated four major social media campaigns (Homecoming 2014, Volunteer Month, #RISEoftheRED, #reconnect campaign), with the latter increasing Facebook fans by 87.5%, Twitter followers by 101.92% and resulting in an increase of overall alumni engagement by 443.9%.
  • Accomplished increased attendance of May 2013 Grad Fair and Graduation Reception by 32% through restructuring of e-mail communication plan.
  • Developed, planned and managed events including Homecoming, Rising Star Dinner and Leadership Summit.
  • Recruited and directed alumni volunteers for alumni-student engagement and event assistance.
  • Coordinated volunteer recognition of more than 40 volunteers for Homecoming and “BU Who Knew?” classroom experience.
32

administrative support

  • Prepped (indexed) documents in the imaging system for distribution to appropriate staff members.
  • Printed various letters to be distributed to clients, injured workers, attorneys, TPAs and other parties.
  • Fulfilled requests for medical documentation from various parties to the claim.
  • Ran various letter programs and reports as required by the department.
  • Scanned documents, including incoming mail into system.
  • Opened, sorted and distributed departmental mail.
  • Filled employers supply requests and sends out new employer starter packets.
33

administrative support

  • Facility Site Access – working with Corps personnel and security contractors to develop and maintain MS access program to streamline security site access procedures.
  • Maintaining multiple Area Office outlook calendars.
  • Maintaining and providing Construction Technical Section 5 week look ahead to CTS Branch and Section chiefs and CTS clerk. 
  • Maintaining Janitorial and Grounds contract files.
  • Inventorying and facilitating the process of ordering supplies for the Soo Area Office Administrative Building.
  • Ensuring Construction and Project planning sections employee’s time is accurate and correctly submitted each pay period as timekeeping duties detail.
  • Assist CTS Branch chief with daily clerical construction tasks.
34

administrative support

  •  Assist Admin Officer with daily administrative tasks in direct coordination with the Area Engineer. 
  • Timekeeping responsibilities for CTS and PTS sections utilizing CEFMS.
  • Ensure accurate Area office Filing in accordance with Detroit district policy and procedures.
  •  Compiling historical records Metadata in Coordination with the Area Office’s Archivist.
35

administrative support

  • Updating and cataloging of the Area office’s retired personnel.
  • Creation of LPMS training process/procedures.
  • Creation of Area office mailing procedures.
  • Ensuring an accurate daily log of visitor’s to the Soo Locks Park.
  • USACE Detroit District Water Safety Program Manager.
  • Engineers Day Planning, to promote water safety awareness within the local community, as part of the USACE Water Safety Program.
  • Creation of Soo Area Office Chemical Inventory Tracker, used to log/track all facility chemicals used and safety data sheets. In maintaining an updated tracker facility chemical supplies are accounted for and resupplied as needed.
1 … 5 6 7

administrative support Job Skills

For an administrative support position, your job skills are a key factor in demonstrating your value to the company and showing recruiters that you're the ight fit for the role. It's important to be specific when highlighting your skills and ensure that they are directly aligned with the job requirements, as this can greatly improve your chances of being hired. By showcasing your relevant skills and experience, you can make a compelling case for why you're the best candidate for the job.

How to include technical skills in your resume:

Technical skills are a set of specialized abilities and knowledge required to perform a particular job effectively. Some examples of technical skills are data analysis, project management, software proficiency, and programming languages, to name a few.

Add the technical skills that will get hired in your career field with our simple-to-use resume builder. Select your desired resume template, once you reach the skills section of the builder, manually write in the skill or simply click on "Add more skills". This will automatically generate the best skills for your career field, choose your skill level, and hit "Save & Next."

  • Word Processing
  • Data Entry
  • Filing
  • Typing
  • Office Management
  • Scheduling
  • Data Management
  • Document Control
  • Receptionist Duties
  • Spreadsheets
  • Multi-tasking
  • Calendar Management
  • Inventory Management
  • Bookkeeping
  • Scanning
  • Copying
  • Telephone Skills
  • Mail Sorting
  • Invoicing
  • Records Management
  • Customer Service.

How to include soft skills in your resume:

Soft skills are non-technical skills that relate to how you work and that can be used in any job. Including soft skills such as time management, creative thinking, teamwork, and conflict resolution demonstrate your problem-solving abilities and show that you navigate challenges and changes in the workplace efficiently.

Add competitive soft skills to make your resume stand-out to recruiters! Simply select your preferred resume template in the skills section, enter the skills manually or use the "Add more skills" option. Our resume builder will generate the most relevant soft skills for your career path. Choose your proficiency level for each skill, and then click "Save & Next" to proceed to the next section.

  • Communication
  • Interpersonal
  • Leadership
  • Time Management
  • Problem Solving
  • Decision Making
  • Critical Thinking
  • Creativity
  • Adaptability
  • Teamwork
  • Organization
  • Planning
  • Public Speaking
  • Negotiation
  • Conflict Resolution
  • Research
  • Analytical
  • Attention to Detail
  • Self-Motivation
  • Stress Management
  • Collaboration
  • Coaching
  • Mentoring
  • Listening
  • Networking
  • Strategic Thinking
  • Negotiation
  • Emotional Intelligence
  • Adaptability
  • Flexibility
  • Reliability
  • Professionalism
  • Computer Literacy
  • Technical
  • Data Analysis
  • Project Management
  • Customer Service
  • Presentation
  • Written Communication
  • Social Media
  • Troubleshooting
  • Quality Assurance
  • Collaboration
  • Supervisory
  • Risk Management
  • Database Management
  • Training
  • Innovation
  • Documentation
  • Accounting
  • Financial Management
  • Visualization
  • Reporting
  • Business Acumen
  • Process Improvement
  • Documentation
  • Relationship Management.

How to Improve Your administrative support Resume

Navigating resume pitfalls can mean the difference between landing an interview or not. Missing job descriptions or unexplained work history gaps can cause recruiters to hesitate. Let's not even talk about the impact of bad grammar, and forgetting your contact info could leave your potential employer hanging. Aim to be comprehensive, concise, and accurate.

Frank Young 216 Evergreen Avenue, Supreme, LA 70390

Employment history

Chief Administrative Support, UnitedHealth Group Minnetonka, Minnesota
December 2015 – May 2022
  • Preparing and editing documents
  • Drafting correspondence
  • Processing mail and packages
Administrative Support, Bank of America Charlotte, North Carolina
December 2014 – November 2015
  • Providing customer service
  • Coordinating travel arrangements
  • Preparing and editing documents
Jr. Administrative Support, CVS Health Woonsocket, Rhode Island
June 2013 – November 2014
  • Maintaining filing systems
  • Preparing and editing documents
  • Developing presentations

Education

University of Wisconsin, Madison, Wisconsin
Executive Administrative Assistant, April, 2013

Skills

Interpersonal
Presentation
Critical Thinking
Attention to Detail
Scheduling
Office Management
Invoicing
Spreadsheets

Provide your Contact Information and Address Year Gaps

Always explain any gaps in your work history to your advantage.

Key Insights
  • Employers want to know what you've accomplished, so make sure to explain any gaps using a professional summary.
  • Adding extra details and context to explain why you have a gap in your work history shows employers you are a good fit for the position.

How to Optimize Your administrative support Resume

Keep an eye out for these resume traps. Neglecting to detail your job roles or explain gaps in your career can lead to unnecessary doubts. Grammar blunders can reflect negatively on you, and without contact information, how can employers reach you? Be meticulous and complete.

Cal Adams 713 Hillside Drive, Eastport, MI 49627
adamscal@zoho.com
733-072-9960

Professional Summary

 Highly motivated and organized Administrative Support professional with a proven track record of providing exceptional administrative and clerical support. Experienced in streamlining processes, managing multiple tasks, and providing excellent customer service. 

Employment history

Chief Administrative Support, UnitedHealth Group Minnetonka, Minnesota
May 2014 – Present
  • Cooridnating travel arrangments
  • Greetting visitors and directing them too the approriate personnel
  • Providing custumer service
Administrative Support, Bank of America Charlotte, North Carolina
November 2013 – April 2014
  • Monitoring office expenses and budgets,
  • Developing presentions,
  • Drafting correspondance.
Jr. Administrative Support, UnitedHealth Group Minnetonka, Minnesota
May 2012 – October 2013
  • "I'm goin' to the store.
  • I'm goin' to the store.

Education

University of Maryland, College Park, Maryland
Master of Arts in Medical Office Administration, March, 2012
University of Maryland, College Park, Maryland
Bachelor of Science in Human Resources Management, March, 2008

Skills

Teamwork
Planning
Collaboration
Time Management
Data Management
Bookkeeping
Calendar Management
Spreadsheets

Include Job Descriptions and Avoid Bad Grammar

Avoid sending a wrong first impression by proofreading your resume.

Key Insights
  • Spelling and typos are the most common mistakes recruiters see in resumes and by simply avoiding them you can move ahead on the hiring process.
  • Before submitting your resume, double check to avoid typos.

administrative support Cover Letter Example

A cover letter can be a valuable addition to your job application when applying for an administrative support position. Cover letters provide a concise summary of your qualifications, skills, and experience, also it also gives you an opportunity to explain why you're the best fit for the job. Crafting a cover letter that showcases your relevant experience and enthusiasm for the Accounts Payable role can significantly improve your chances of securing an interview.



Zoe
Robinson zoerobinson@protonmail.com
647-573-6346
172 Hillside Drive, Perris, CA
92572

Lead Administrative Support
General Electric
Boston, Massachusetts

General Electric Recruitment Team


I am excited to apply for the Lead Administrative Support role at General Electric. As a highly skilled Administrative Support, I am confident that I have the necessary experience and abilities to make a valuable contribution to your organization.


Growing up, I always had a fascination with Office Management. As I pursued my education and gained experience in this field, I realized that this was where I could make the most impact. I have had the opportunity to work on things throughout my career like personal projects and voluntary work, which have developed in me a deep understanding of the challenges and opportunities in this field. I am excited to bring my passion and expertise to the role at and help your organization achieve its goals.


I appreciate the opportunity to apply for the Lead Administrative Support position. I am committed to making a positive impact on the world, so I am thrilled about the opportunity to join your team and work towards achieving our shared goals for the betterment of everyone.


Respectfully,
Zoe Robinson
647-573-6346
zoerobinson@protonmail.com

Zoe Robinson






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