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administration: Resume Samples & Writing Guide

Umberto Jones 286 Fernwood Drive, Mine La Motte, MO 63645
[email protected]
937-646-9863

Professional Summary

 Highly organized and motivated professional with extensive experience in administrative and clerical duties. Proven track record of providing excellent customer service and ensuring efficient operations. 

Employment history

Chief Administration, Walmart Bentonville, Arkansas
November 2011 – Present
  • Maintain computer and manual filing systems
  • Developing and implementing office procedures
  • Assisting with data entry
Administration, General Electric Boston, Massachusetts
May 2011 – October 2011
  • Plan and coordinate appointments, meetings, and travel arrangements
  • Support other departments as needed
  • Processing invoices and payments
Jr. Administration, Apple Cupertino, California
October 2010 – April 2011
  • Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs
  • Schedule and coordinate meetings and appointments
  • Answer and direct phone calls

Education

University of Maryland, College Park, Maryland
Master of Arts in Medical Office Administration, September, 2010
University of Maryland, College Park, Maryland
Bachelor of Science in Office Administration, September, 2006

Skills

Problem Solving
Planning
Teamwork
Financial Management
Records Management
Scanning
Microsoft Office
Email Management

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Steve Quinn 254 Riverside Drive, Dublin, OH 43016
[email protected]
930-960-3639

Professional Summary

 Highly organized and detail-oriented professional with extensive experience in administrative and clerical work. Proven track record of successfully managing multiple tasks while providing exceptional customer service. 

Employment history

Chief Administration, General Electric Boston, Massachusetts
September 2013 – Present
  • Assisting with special projects
  • Produce and distribute correspondence memos, letters, and forms
  • Schedule and coordinate meetings and appointments
Associate Administration, Google Mountain View, California
September 2012 – August 2013
  • Providing customer service
  • Generating reports
  • Greeting and directing visitors
Entry Level Administration, General Electric Boston, Massachusetts
February 2012 – August 2012
  • Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs
  • Managing inventory and ordering supplies
  • Prepare reports and presentations

Education

University of Michigan, Ann Arbor, Michigan
Master of Science in Office Administration, December, 2011
University of Michigan, Ann Arbor, Michigan
Bachelor of Arts in Medical Office Administration, December, 2007

Skills

Social Media
Coaching
Self-Motivation
Business Acumen
Invoicing
Data Entry
Accounts Receivable
Database Administration
Tom Yates 874 Pleasant Valley Drive, Buffalo Gap, SD 57722
[email protected]
770-622-8744

Professional Summary

 Highly organized and detail-oriented professional with extensive experience in administration and clerical support. Proven track record of providing efficient administrative solutions that streamline operations and increase productivity. 

Employment history

Lead Administration, Amazon Seattle, Washington
September 2014 – Present
  • Developing and implementing office procedures
  • Scheduling and coordinating meetings
  • Greeting and directing visitors
Administration, Walmart Bentonville, Arkansas
September 2013 – August 2014
  • Developing and implementing office procedures
  • Answer and direct phone calls
  • Plan and coordinate appointments, meetings, and travel arrangements
Junior Administration, General Electric Boston, Massachusetts
April 2012 – August 2013
  • Manage projects and contribute to team efforts
  • Prepare agendas for meetings and prepare schedules
  • Managing calendars and travel arrangements

Education

University of California, Berkeley, California
MD in Medical Office Administration, February, 2012
University of California, Berkeley, California
Bachelor of Arts in Accounting, February, 2008

Skills

Coaching
Written Communication
Quality Assurance
Critical Thinking
Microsoft Excel
Typing
Data Analysis
Spreadsheets
Isaac Jackson 356 Cypress Avenue, Munster, IN 46321
[email protected]
741-285-5901

Employment history

Lead Administration, General Electric Boston, Massachusetts
March 2023 – Present
  • Assisting with special projects
  • Manage projects and contribute to team efforts
  • Processing invoices and payments
Administration, Microsoft Redmond, Washington
September 2022 – February 2023
  • Generating reports
  • Plan and coordinate appointments, meetings, and travel arrangements
  • Handle requests for information and data
Entry Level Administration, General Electric Boston, Massachusetts
March 2021 – August 2022
  • Typing, copying, and scanning documents
  • Plan and coordinate appointments, meetings, and travel arrangements
  • Support other departments as needed

Education

Stanford University, Stanford, California
Master of Arts in Office Administration, January, 2021
Stanford University, Stanford, California
Bachelor of Science in Medical Office Administration, January, 2017

Skills

Innovation
Financial Management
Accounting
Adaptability
Accounts Payable
Typing
Scheduling
Word Processing
Hal Evans 974 Greenwood Avenue, Sewell, NJ 08080
[email protected]
960-506-8420

Employment history

Lead Administration, Walmart Bentonville, Arkansas
September 2017 – Present
  • Answer and direct phone calls
  • Processing invoices and payments
  • Prepare reports and presentations
Associate Administration, Walmart Bentonville, Arkansas
March 2016 – August 2017
  • Maintain computer and manual filing systems
  • Plan and coordinate appointments, meetings, and travel arrangements
  • Managing inventory and ordering supplies
Junior Administration, Bank of America Charlotte, North Carolina
March 2015 – February 2016
  • Support other departments as needed
  • Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
  • Providing customer service

Education

University of Wisconsin, Madison, Wisconsin
Data Entry, February, 2015

Skills

Attention to Detail
Negotiation
Collaboration
Problem Solving
Invoicing
Microsoft Excel
Document Management
Records Management

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administration Job Descriptions; Explained

If you're applying for an administration position, it's important to tailor your resume to the specific job requirements in order to differentiate yourself from other candidates. Including accurate and relevant information that directly aligns with the job description can greatly increase your chances of securing an interview with potential employers.

When crafting your resume, be sure to use action verbs and a clear, concise format to highlight your relevant skills and experience. Remember, the job description is your first opportunity to make an impression on recruiters, so pay close attention to the details and make sure you're presenting yourself in the best possible light.

1

administration

  • Log data related to logistic administration into shipping system. 
  •  Prepare shipping documentation and develop relations with shipping agents. 
  • Interact with external suppliers related to deliveries cover for organization’s departmental colleagues while on leave or absent. 
  •  Interact with external and internal suppliers in respect to delivering general record keeping along with office duties. 
  •  Participate in administration of internal sales order records and procedures. 
2

administration

  • Type property valuation reports in a database program
  • Collate similar property sales information and incorporate into the valuation reports.
  • Convert reports from database in MS-Word format including importing images and signature then using Adobe Acrobat and security features for transmission via email.
  • Create sales invoices in MYOB.
  • Answer phone calls and handle customer enquiries.
  • General administrative duties.
3

administration

  • Vendor Management-Including identifying potential and collecting best quotes,Mantaining individual files for vender files et
  • Maintaining inward&out ward stock ledger,stock record placing orders.
  • Update all Uniform details mantaining registers. 
  • New  jonings and F&F Forms filling. 
  • ID CARDS Preparation.(Temparery&Permenent) .
  • Uniforms distibushon and every month cross verification  site to site.
  • Prepare the  DC Challans send all site&verified all chemichals sending all sites.
4

administration/industrial clerk

  • Preparing/Creating Industrial Orders
  • Managing Industrial Files
  • Communicating with dispatch and transport
  • Answering Calls
  • Set up & arranging meeting rooms
  • Organizing catering 
  • Meet & Greet clients
5

administration (part-time)

  • Update health & safety file every month.
  • Check e-mails daily
  • Design Invoices & Tax Invoices and keep file of it.
  • Keep file of employees, Personal Information, etc.

administration Job Skills

For an administration position, your job skills are a key factor in demonstrating your value to the company and showing recruiters that you're the ight fit for the role. It's important to be specific when highlighting your skills and ensure that they are directly aligned with the job requirements, as this can greatly improve your chances of being hired. By showcasing your relevant skills and experience, you can make a compelling case for why you're the best candidate for the job.

How to include technical skills in your resume:

Technical skills are a set of specialized abilities and knowledge required to perform a particular job effectively. Some examples of technical skills are data analysis, project management, software proficiency, and programming languages, to name a few.

Add the technical skills that will get hired in your career field with our simple-to-use resume builder. Select your desired resume template, once you reach the skills section of the builder, manually write in the skill or simply click on "Add more skills". This will automatically generate the best skills for your career field, choose your skill level, and hit "Save & Next."

  • Data Entry
  • Microsoft Office
  • Typing
  • Filing
  • Spreadsheets
  • Scheduling
  • Data Analysis
  • Office Management
  • Microsoft Excel
  • Word Processing
  • Customer Service
  • Invoicing
  • Scanning
  • Records Management
  • Accounts Payable
  • Accounts Receivable
  • Database Administration
  • Calendar Management
  • Email Management
  • Document Management

How to include soft skills in your resume:

Soft skills are non-technical skills that relate to how you work and that can be used in any job. Including soft skills such as time management, creative thinking, teamwork, and conflict resolution demonstrate your problem-solving abilities and show that you navigate challenges and changes in the workplace efficiently.

Add competitive soft skills to make your resume stand-out to recruiters! Simply select your preferred resume template in the skills section, enter the skills manually or use the "Add more skills" option. Our resume builder will generate the most relevant soft skills for your career path. Choose your proficiency level for each skill, and then click "Save & Next" to proceed to the next section.

  • Communication
  • Interpersonal
  • Leadership
  • Time Management
  • Problem Solving
  • Decision Making
  • Critical Thinking
  • Creativity
  • Adaptability
  • Teamwork
  • Organization
  • Planning
  • Public Speaking
  • Negotiation
  • Conflict Resolution
  • Research
  • Analytical
  • Attention to Detail
  • Self-Motivation
  • Stress Management
  • Collaboration
  • Coaching
  • Mentoring
  • Listening
  • Networking
  • Strategic Thinking
  • Negotiation
  • Emotional Intelligence
  • Adaptability
  • Flexibility
  • Reliability
  • Professionalism
  • Computer Literacy
  • Technical
  • Data Analysis
  • Project Management
  • Customer Service
  • Presentation
  • Written Communication
  • Social Media
  • Troubleshooting
  • Quality Assurance
  • Collaboration
  • Supervisory
  • Risk Management
  • Database Management
  • Training
  • Innovation
  • Documentation
  • Accounting
  • Financial Management
  • Visualization
  • Reporting
  • Business Acumen
  • Process Improvement
  • Documentation
  • Relationship Management.

How to Improve Your administration Resume

Navigating resume pitfalls can mean the difference between landing an interview or not. Missing job descriptions or unexplained work history gaps can cause recruiters to hesitate. Let's not even talk about the impact of bad grammar, and forgetting your contact info could leave your potential employer hanging. Aim to be comprehensive, concise, and accurate.

Jeff King 820 Woodland Avenue, Zihlman, MD 21532

Employment history

Senior Administration, General Electric Boston, Massachusetts
September 2017 – May 2022
  • Manage projects and contribute to team efforts
  • Developing and implementing office procedures
  • Assisting with event planning and execution
Associate Administration, CVS Health Woonsocket, Rhode Island
March 2016 – August 2017
  • Processing invoices and payments
  • Greeting and directing visitors
  • Maintaining records and filing systems
Jr. Administration, UnitedHealth Group Minnetonka, Minnesota
September 2015 – March 2016
  • Perform data entry and scan documents
  • Generating reports
  • Typing, copying, and scanning documents

Education

University of Wisconsin, Madison, Wisconsin
Medical Office Administration, July, 2015

Skills

Coaching
Listening
Interpersonal
Documentation
Scanning
Customer Service
Email Management
Data Analysis

Provide your Contact Information and Address Year Gaps

Always explain any gaps in your work history to your advantage.

Key Insights
  • Employers want to know what you've accomplished, so make sure to explain any gaps using a professional summary.
  • Adding extra details and context to explain why you have a gap in your work history shows employers you are a good fit for the position.

How to Optimize Your administration Resume

Keep an eye out for these resume traps. Neglecting to detail your job roles or explain gaps in your career can lead to unnecessary doubts. Grammar blunders can reflect negatively on you, and without contact information, how can employers reach you? Be meticulous and complete.

Evan Baker 720 Winterwood Drive, Madison, MD 21648
[email protected]
843-861-8308

Employment history

Lead Administration, Walmart Bentonville, Arkansas
January 2016 – Present
  • Prepering and proccessing documentss
  • Perform data entryy and scan documentss
  • Planning and coordinatting appointments, meetingss, and travel arrangments.
Associate Administration, JPMorgan Chase New York, New York
August 2014 – January 2016
  • Maintaining filing systems
  • Proccessing invoices an payments
  • Handling request for informations an data.
Junior Administration, Amazon Seattle, Washington
February 2014 – July 2014
  • "I went to the store and bought some food.
  • I went to the store and bought some foods.

Education

Stanford University, Stanford, California
Doctor of Business Administration, December, 2013
Stanford University, Stanford, California
Bachelor of Science in Office Administration, December, 2009

Skills

Troubleshooting
Teamwork
Documentation
Analytical
Accounts Payable
Typing
Invoicing
Accounts Receivable

Include Job Descriptions and Avoid Bad Grammar

Avoid sending a wrong first impression by proofreading your resume.

Key Insights
  • Spelling and typos are the most common mistakes recruiters see in resumes and by simply avoiding them you can move ahead on the hiring process.
  • Before submitting your resume, double check to avoid typos.

administration Cover Letter Example

A cover letter can be a valuable addition to your job application when applying for an administration position. Cover letters provide a concise summary of your qualifications, skills, and experience, also it also gives you an opportunity to explain why you're the best fit for the job. Crafting a cover letter that showcases your relevant experience and enthusiasm for the Accounts Payable role can significantly improve your chances of securing an interview.



Umberto
Jones
[email protected]
937-646-9863
286 Fernwood Drive, Mine La Motte, MO
63645

Chief Administration
Microsoft
Redmond, Washington

To the Recruitment Team at Microsoft


I am writing to express my interest in the Chief Administration position at Microsoft. As an Administration with 13 years of experience in Administrative & Clerical myself, I believe I have the necessary skills and expertise to excel in this role.


Throughout my life, I have pursued my passion for Event Planning and sought out opportunities to learn and grow. My experience in Administrative & Clerical has given me valuable skills such as Problem Solving and Planning that have allowed me to improve professionally and personally. I am excited to bring these skills and my passion as a Administration to the position and work with a team of like-minded individuals to achieve our common goals.


I am elated about the opportunity to join a team that shares my passion for this field, and values collaboration and innovation. I am confident that together we can overcome whatever tests and challenges are put on our way.


Thank you for your time,
Umberto Jones
937-646-9863
[email protected]

Umberto Jones






Showcase your most significant accomplishments and qualifications with this cover letter.
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last guy

Build your Resume in 15 minutes

Give yourself the best chance of standing out from the competition!

Create an awesome resume that meets the expectations of potential employers with our selection of professional, field-tested resume templates.