5 Amazing operations assistant Resume Examples (Updated 2023) + Skills & Job Descriptions

You have not worked as an operations assistant for long, but you have learned many skills in your short time in the position. You create sales reports, work with the operations manager, monitor sales orders, and work with various departments. Do you count drafting a standout operations assistant resume among your plethora of skills? You must make the most of the short time you have to impress hiring managers with the achievements, soft and hard skills, format, and summary on your resume. Recruiters typically only give applicants one chance to deliver the goods before deciding to interview them or set their documents aside. Operations assistants just getting started in the industry and those with more skills and experience than you all often have a hard time assembling a strong resume. Study our resume template, writing advice, and resume sample to see what belongs in your document. Let our experienced resume writers show you where to tighten your submission and show companies what you bring to the table.

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operations assistant: Resume Samples & Writing Guide

Professional Summary

A highly motivated and organized professional with extensive experience in operations and administrative assistance. Skilled in streamlining processes and maximizing efficiency to ensure smooth running of day-to-day operations.

Employment history

Chief Operations Assistant, Amazon Seattle, Washington

May 2013 – Present

Process paperwork and invoices
Preparing reports and presentations
Maintaining office supplies and equipment

Operations Assistant, UnitedHealth Group Minnetonka, Minnesota

May 2012 – May 2013

Assist with payroll processing
Assisting with event planning and coordination
Creating and updating databases

Junior Operations Assistant, General Electric Boston, Massachusetts

December 2010 – May 2012

Preparing reports and presentations
Answer phones and respond to emails
Greet visitors and direct them to appropriate personnel

Education

Harvard University, Cambridge, Massachusetts

Doctor of Human Resources Management, October, 2010

Harvard University, Cambridge, Massachusetts

Bachelor of Science in Office Administration, October, 2006

Skills

Collaboration

Reliability

Self-Motivation

Accounting

Customer Service

Microsoft Office

Filing

Typing

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Employment history

Lead Operations Assistant, Google Mountain View, California

June 2015 – Present

Monitor inventory levels
Handle customer inquiries
Preparing reports and presentations

Associate Operations Assistant, Google Mountain View, California

June 2014 – May 2015

Answering phones and directing calls
Managing and updating various databases
Develop and implement administrative policies

Entry Level Operations Assistant, Microsoft Redmond, Washington

June 2013 – May 2014

Assisting with event planning and coordination
Scheduling appointments and maintaining calendars
Assist with payroll processing

Education

University of Texas, Austin, Texas

Bachelor of Arts in Business Administration, April, 2013

Skills

Data Analysis

Organization

Problem Solving

Technical

Typing

Accounts Receivable

Inventory Management

Data Analysis

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Professional Summary

Highly organized and detail-oriented professional with extensive experience in administrative and clerical operations. Proven ability to manage multiple tasks and prioritize workflow to ensure efficient operations.

Employment history

Chief Operations Assistant, JPMorgan Chase New York, New York

March 2009 – Present

Managing and updating various databases
Coordinate office activities and operations
Process paperwork and invoices

Associate Operations Assistant, Apple Cupertino, California

September 2008 – February 2009

Maintain filing and database systems
Maintaining office supplies and equipment
Assisting with administrative tasks such as filing, data entry, and record keeping

Junior Operations Assistant, Google Mountain View, California

February 2008 – August 2008

Processing mail and other correspondence
Maintain filing and database systems
Create and update spreadsheets

Education

University of Texas, Austin, Texas

Office Management, December, 2007

Skills

Communication

Reliability

Financial Management

Strategic Thinking

Microsoft Office

Data Analysis

Accounts Receivable

Document Control

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Employment history

Entry Level Operations Assistant, JPMorgan Chase New York, New York

September 2021 – June 2022

Answering phones and directing calls
Scheduling appointments and maintaining calendars
Providing support to other departments

Education

Cornell University, Ithaca, New York

Doctor of Business Administration, July, 2021

Cornell University, Ithaca, New York

Bachelor of Arts in Human Resources Management, July, 2017

Skills

Collaboration

Relationship Management.

Process Improvement

Creativity

Document Control

Customer Service

Typing

Word Processing

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Employment history

Chief Operations Assistant, Walmart Bentonville, Arkansas

February 2022 – Present

Handle customer inquiries
Performing basic bookkeeping and accounting tasks
Greeting visitors and providing customer service

Associate Operations Assistant, Bank of America Charlotte, North Carolina

February 2021 – January 2022

Creating and updating databases
Create and update spreadsheets
Providing general administrative support as needed

Entry Level Operations Assistant, Amazon Seattle, Washington

July 2020 – January 2021

Providing general administrative support as needed
Process paperwork and invoices
Coordinating travel arrangements

Education

University of Michigan, Ann Arbor, Michigan

Doctor of Medical Office Administration, May, 2020

University of Michigan, Ann Arbor, Michigan

Bachelor of Arts in Human Resources Management, May, 2016

Skills

Leadership

Communication

Research

Stress Management

Scheduling

Data Analysis

Customer Service

Document Preparation

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operations assistant Job Descriptions; Explained

If you're applying for an operations assistant position, it's important to tailor your resume to the specific job requirements in order to differentiate yourself from other candidates. Including accurate and relevant information that directly aligns with the job description can greatly increase your chances of securing an interview with potential employers.

When crafting your resume, be sure to use action verbs and a clear, concise format to highlight your relevant skills and experience. Remember, the job description is your first opportunity to make an impression on recruiters, so pay close attention to the details and make sure you're presenting yourself in the best possible light.

operations assistant

Organize transportation of IOM migrants/refugees by implementing appropriate operational procedures.
Make booking arrangements with the carriers, including preparation and distribution of passenger manifests.
Coordinate with offices responsible for transit, reception and post-arrival assistance.
Ensure timely notification of internal and external partners concerning relevant bookings, routings, cancellations, etc.
Ensure timely notification of internal and external partners concerning special passenger requirements, such as wheel chair, stretcher cases, etc.
Prepare and distribute passenger travel documents and tickets
Conduct pre-departure briefings with the migrants/refugees, including information dissemination, counseling and orientation training

operations assistant

Assisted in the running of functions during a period of time just before the planned 3 year closure and renewal of the Brisbane City Hall;
Conducted tours of the building to visitors of the clock tower;
Ensured that the lord mayor’s offices were in professional order.
Coordinate with IOM Medical staff, including on special cases, medical escorts, etc.

operations assistant

Assemble and communicate with a strong, diverse coalition of organizations or public figures, securing their cooperation, support and action, to further campaign goals.
Liaise with Immigration Authorities, Embassies, Airlines, UNHCR as well as with IOM Missions to facilitate smooth departure and transit of migrants travelling under IOM auspices
Prepare and ensure sending of IOM departure notifications to appropriate internal and external partners/units
Check and prepare invoices for proper settlement received by airlines and other service providers

operations assistant (intern)

Quantitative and qualitative data analysis after a research survey.
Create online dashboards to monitor Tasknites progress and activity.
Provide technical guidance, support and assistance on the Tasknites data collection application.
Update Tasknites database and preparing presentations.
Prepare Tasknites weekly progress reports.
Plan, coordinate, and oversee Tasknites during research surveys.
Handle Tasknites concerns, queries and complaints.

operations assistant

Managed and maintained file system covering expenses, reports, and support documentations.
Gathered, organized, and modeled data such as airway bills, and customer airline related information to assist the management in making key decisions.
Assisted in negotiating and finalizing contracts with new and existing airline customers and freight-forwarding agents from Dubai and European regions on-call, via email, and in-person.
Gave freight quotations to prospective customer airlines and led the airway bills.
Assisted the system administrator in managing the server of the company and periodically updating the router version.
Assisted in technical support for issues related to website management, and WiFi.

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operations assistant Job Skills

For an operations assistant position, your job skills are a key factor in demonstrating your value to the company and showing recruiters that you're the ight fit for the role. It's important to be specific when highlighting your skills and ensure that they are directly aligned with the job requirements, as this can greatly improve your chances of being hired. By showcasing your relevant skills and experience, you can make a compelling case for why you're the best candidate for the job.

How to include technical skills in your resume:

Technical skills are a set of specialized abilities and knowledge required to perform a particular job effectively. Some examples of technical skills are data analysis, project management, software proficiency, and programming languages, to name a few.

Add the technical skills that will get hired in your career field with our simple-to-use resume builder. Select your desired resume template, once you reach the skills section of the builder, manually write in the skill or simply click on "Add more skills". This will automatically generate the best skills for your career field, choose your skill level, and hit "Save & Next."

Data Entry
Word Processing
Filing
Data Analysis
Spreadsheets
Scheduling
Calendar Management
Typing
Office Administration
Document Preparation
Microsoft Office
Records Management
Customer Service
Document Control
Invoicing
Accounts Payable
Accounts Receivable
Reception
Inventory Management
Mail Sorting.

How to include soft skills in your resume:

Soft skills are non-technical skills that relate to how you work and that can be used in any job. Including soft skills such as time management, creative thinking, teamwork, and conflict resolution demonstrate your problem-solving abilities and show that you navigate challenges and changes in the workplace efficiently.

Add competitive soft skills to make your resume stand-out to recruiters! Simply select your preferred resume template in the skills section, enter the skills manually or use the "Add more skills" option. Our resume builder will generate the most relevant soft skills for your career path. Choose your proficiency level for each skill, and then click "Save & Next" to proceed to the next section.

Communication
Interpersonal
Leadership
Time Management
Problem Solving
Decision Making
Critical Thinking
Creativity
Adaptability
Teamwork
Organization
Planning
Public Speaking
Negotiation
Conflict Resolution
Research
Analytical
Attention to Detail
Self-Motivation
Stress Management
Collaboration
Coaching
Mentoring
Listening
Networking
Strategic Thinking
Negotiation
Emotional Intelligence
Adaptability
Flexibility
Reliability
Professionalism
Computer Literacy
Technical
Data Analysis
Project Management
Customer Service
Presentation
Written Communication
Social Media
Troubleshooting
Quality Assurance
Collaboration
Supervisory
Risk Management
Database Management
Training
Innovation
Documentation
Accounting
Financial Management
Visualization
Reporting
Business Acumen
Process Improvement
Documentation
Relationship Management.

How to Improve Your operations assistant Resume

Navigating resume pitfalls can mean the difference between landing an interview or not. Missing job descriptions or unexplained work history gaps can cause recruiters to hesitate. Let's not even talk about the impact of bad grammar, and forgetting your contact info could leave your potential employer hanging. Aim to be comprehensive, concise, and accurate.

Employment history

Lead Operations Assistant, UnitedHealth Group Minnetonka, Minnesota

July 2012 – May 2022

Manage travel arrangements
Greet visitors and direct them to appropriate personnel
Assisting with the preparation of documents and other materials

Associate Operations Assistant, Amazon Seattle, Washington

January 2012 – June 2012

Prepare reports and presentations
Creating and updating databases
Answering phones and directing calls

Junior Operations Assistant, CVS Health Woonsocket, Rhode Island

January 2011 – December 2011

Education

University of Maryland, College Park, Maryland

Bachelor of Science in Medical Office Administration, November, 2010

Skills

Adaptability

Organization

Public Speaking

Attention to Detail

Document Control

Data Entry

Reception

Records Management

Unexplained Year Gaps and Missing Job Experiences are a No-no

Gaps in your resume can prevent recruiters from hiring you if you don't explain them.

Key Insights

It's okay to have gaps in your work experience but always offer a valid explanation instead of just hiding it.
Use the gap to talk about positive attributes or additional skills you've learned.
Be honest and straightforward about the gap and explain it using a professional summary.

How to Optimize Your operations assistant Resume

Keep an eye out for these resume traps. Neglecting to detail your job roles or explain gaps in your career can lead to unnecessary doubts. Grammar blunders can reflect negatively on you, and without contact information, how can employers reach you? Be meticulous and complete.

Employment history

Lead Operations Assistant, Apple Cupertino, California

September 2023 – Present

Providin general administrativ support as needd
Answer phones and respond to emailss
Greet visistors and direct them too appropriatte personnel

Associate Operations Assistant, JPMorgan Chase New York, New York

September 2022 – August 2023

Maintian filin and databse systems
Greet visotors and direct them too appropriate personel
Co-ordinatin travel arangements.

Jr. Operations Assistant, General Electric Boston, Massachusetts

April 2021 – August 2022

Develp and imlpeent administrative policies
Answering phons and directing calles
Maintaning office suplies and equipent

Education

University of Wisconsin, Madison, Wisconsin

Human Resources, February, 2021

Skills

Listening

Project Management

Financial Management

Coaching

Spreadsheets

Mail Sorting.

Typing

Microsoft Office

Avoid Spelling Mistakes and Include your Contact Information

Missing contact information prevents recruiters from understanding you're the best fit for the position.

Key Insights

Make sure you're not missing contact information on your resume. That should include your full name, telephone number and email address.
Make sure to use a professional email address as part of your contact information.
Highlight your contact information and double check that everything is accurate to help recruiters get in touch with you.

operations assistant Cover Letter Example

A cover letter can be a valuable addition to your job application when applying for an operations assistant position. Cover letters provide a concise summary of your qualifications, skills, and experience, also it also gives you an opportunity to explain why you're the best fit for the job. Crafting a cover letter that showcases your relevant experience and enthusiasm for the Accounts Payable role can significantly improve your chances of securing an interview.

Chief Operations Assistant
CVS Health
Woonsocket, Rhode Island

To the respected CVS Health Hiring Team

I am excited to apply for the Chief Operations Assistant position at CVS Health. As a highly skilled Operations Assistant with 13 years of experience in Administrative & Clerical, I am confident that I can contribute significantly to your organization.

Throughout my life, I have pursued my passion for Records Management and have gained experience in this field as a result. This experience has given me valuable skills such as Collaboration and Reliability, which I am excited to bring to this position. I am eager to work with a team that shares my enthusiasm as a Operations Assistant and help your organization achieve its well determined goals.

I am elated about the opportunity to join a team that shares my passion for this field, and values collaboration and innovation. I am confident that together we can overcome whatever tests and challenges are put on our way.

With gratitude,
Quinn Green
810-480-0078
[email protected]

Quinn Green

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