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administrative support: Resume Samples & Writing Guide

Zoe Robinson 172 Hillside Drive, Perris, CA 92572
[email protected]
647-573-6346

Employment history

Lead Administrative Support, General Electric Boston, Massachusetts
September 2022 – Present
  • Answering phones and directing calls
  • Processing mail and packages
  • Scheduling appointments and managing calendars
Associate Administrative Support, General Electric Boston, Massachusetts
March 2022 – September 2022
  • Assisting with event planning and execution
  • Monitoring office expenses and budgets
  • Scheduling appointments and managing calendars
Entry Level Administrative Support, Google Mountain View, California
October 2020 – February 2022
  • Maintaining filing systems
  • Assisting with research and data entry
  • Answering phones and directing calls

Education

University of California, Berkeley, California
Master of Science in Medical Office Administration, August, 2020
University of California, Berkeley, California
Bachelor of Science in Business Administration, August, 2016

Skills

Negotiation
Project Management
Creativity
Financial Management
Multi-tasking
Inventory Management
Invoicing
Telephone Skills

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William Thompson 951 Creekview Drive, Oatman, AZ 86433
[email protected]
852-647-1222

Professional Summary

 Highly organized and detail-oriented Administrative Support professional with extensive experience providing administrative and clerical support. Proven track record of managing multiple tasks and projects simultaneously while meeting deadlines and maintaining accuracy. 

Employment history

Lead Administrative Support, General Electric Boston, Massachusetts
March 2009 – Present
  • Monitoring office expenses and budgets
  • Coordinating travel arrangements
  • Processing mail and packages
Administrative Support, CVS Health Woonsocket, Rhode Island
March 2008 – February 2009
  • Assisting with research and data entry
  • Answering phones and directing calls
  • Maintaining filing systems
Entry Level Administrative Support, General Electric Boston, Massachusetts
August 2007 – February 2008
  • Maintaining filing systems
  • Coordinating travel arrangements
  • Maintaining records and databases

Education

University of Texas, Austin, Texas
Bachelor of Science in Office Administration, July, 2007

Skills

Organization
Communication
Teamwork
Stress Management
Calendar Management
Bookkeeping
Inventory Management
Customer Service.
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Earl Ingram 707 Maple St., Gladstone, ND 58630
[email protected]
776-077-6209

Employment history

Senior Administrative Support, Microsoft Redmond, Washington
July 2022 – Present
  • Assisting with research and data entry
  • Drafting correspondence
  • Scheduling appointments and managing calendars
Administrative Support, JPMorgan Chase New York, New York
January 2022 – July 2022
  • Maintaining filing systems
  • Coordinating travel arrangements
  • Monitoring office expenses and budgets
Junior Administrative Support, Bank of America Charlotte, North Carolina
July 2021 – December 2021
  • Processing mail and packages
  • Coordinating travel arrangements
  • Providing customer service

Education

University of Wisconsin, Madison, Wisconsin
Master of Arts in Human Resources Management, May, 2021
University of Wisconsin, Madison, Wisconsin
Bachelor of Arts in Business Administration, May, 2017

Skills

Professionalism
Negotiation
Business Acumen
Organization
Copying
Office Management
Customer Service.
Mail Sorting
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Nathan Peters 673 Meadowview Avenue, Pardeesville, PA 18202
[email protected]
815-331-1287

Employment history

Chief Administrative Support, Bank of America Charlotte, North Carolina
November 2022 – Present
  • Coordinating travel arrangements
  • Monitoring office expenses and budgets
  • Maintaining filing systems
Administrative Support, Apple Cupertino, California
November 2021 – October 2022
  • Developing presentations
  • Monitoring office expenses and budgets
  • Processing mail and packages
Junior Administrative Support, UnitedHealth Group Minnetonka, Minnesota
November 2020 – October 2021
  • Providing customer service
  • Greeting visitors and directing them to the appropriate personnel
  • Preparing and editing documents

Education

University of Texas, Austin, Texas
Business Administration, September, 2020

Skills

Database Management
Flexibility
Project Management
Computer Literacy
Office Management
Spreadsheets
Bookkeeping
Calendar Management
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Roy Hall 146 Birchwood Drive, Laytonville, CA 95454
[email protected]
804-574-5145

Employment history

Senior Administrative Support, Bank of America Charlotte, North Carolina
April 2024 – Present
  • Processing mail and packages
  • Drafting correspondence
  • Assisting with research and data entry
Administrative Support, Google Mountain View, California
October 2022 – March 2024
  • Assisting with event planning and execution
  • Scheduling appointments and managing calendars
  • Assisting with research and data entry
Entry Level Administrative Support, UnitedHealth Group Minnetonka, Minnesota
May 2021 – September 2022
  • Assisting with research and data entry
  • Drafting correspondence
  • Monitoring office expenses and budgets

Education

Harvard University, Cambridge, Massachusetts
Executive Administrative Assistant, March, 2021

Skills

Quality Assurance
Troubleshooting
Research
Negotiation
Inventory Management
Receptionist Duties
Multi-tasking
Scanning
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administrative support Job Descriptions; Explained

If you're applying for an administrative support position, it's important to tailor your resume to the specific job requirements in order to differentiate yourself from other candidates. Including accurate and relevant information that directly aligns with the job description can greatly increase your chances of securing an interview with potential employers.

When crafting your resume, be sure to use action verbs and a clear, concise format to highlight your relevant skills and experience. Remember, the job description is your first opportunity to make an impression on recruiters, so pay close attention to the details and make sure you're presenting yourself in the best possible light.

1

administrative support

  • Use computers for various applications, such as  excel and  word processing.
  • Collect and deposit money into accounts, disburse funds from cash accounts to pay bills or invoices, keep records of collections and disbursements, and ensure accounts are balanced..
  • Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as customers payment records, correspondence, or other material.
  • Read source documents such as canceled checks, bills, and enter data in specific data fields or onto tapes or disks for subsequent entry, using keyboards or scanners.
2

administrative support

  • Perform general clerical duties such as fax, mail, photocopy, scans and type documents.
  • Update and maintain databases such as mailing lists, contact lists, staff information etc.
  • Assist in coordination of company functions and staff welfare-related activities.
  • Handle work pass applications, renewals and cancellations.
  • Assist in new staff recruitment, interview, orientation and clearance.
3

administrative support

  • Train or instruct student interns or new staff members in job duties, new office technologies and assist with computer usage.
  • Enter information into databases
  • Market research, interviews individuals or a big company to collect information about different topics.
  • Coordinate with accounts payable/receivable and process payments.
4

administrative support

  • Greet visitors and handle their inquiries or direct them to the appropriate persons according to their needs. 
  • Schedule appointments, prepare bills and receive payment for dental services, complete insurance forms, and maintain records, manually or using computer. 
  • Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as drivers invoices for deliveries .
  • Reconcile drivers paperwork.
5

administrative support

  • Supply electronic components to manufacturers such as Alcatel, AWA and Motorola telecommunications.
  • Quotations to customers.
  • Pick and pack orders.
  • Answering of phones.
  • Invoicing,
1 2 3 … 7

administrative support Job Skills

For an administrative support position, your job skills are a key factor in demonstrating your value to the company and showing recruiters that you're the ight fit for the role. It's important to be specific when highlighting your skills and ensure that they are directly aligned with the job requirements, as this can greatly improve your chances of being hired. By showcasing your relevant skills and experience, you can make a compelling case for why you're the best candidate for the job.

How to include technical skills in your resume:

Technical skills are a set of specialized abilities and knowledge required to perform a particular job effectively. Some examples of technical skills are data analysis, project management, software proficiency, and programming languages, to name a few.

Add the technical skills that will get hired in your career field with our simple-to-use resume builder. Select your desired resume template, once you reach the skills section of the builder, manually write in the skill or simply click on "Add more skills". This will automatically generate the best skills for your career field, choose your skill level, and hit "Save & Next."

  • Word Processing
  • Data Entry
  • Filing
  • Typing
  • Office Management
  • Scheduling
  • Data Management
  • Document Control
  • Receptionist Duties
  • Spreadsheets
  • Multi-tasking
  • Calendar Management
  • Inventory Management
  • Bookkeeping
  • Scanning
  • Copying
  • Telephone Skills
  • Mail Sorting
  • Invoicing
  • Records Management
  • Customer Service.

How to include soft skills in your resume:

Soft skills are non-technical skills that relate to how you work and that can be used in any job. Including soft skills such as time management, creative thinking, teamwork, and conflict resolution demonstrate your problem-solving abilities and show that you navigate challenges and changes in the workplace efficiently.

Add competitive soft skills to make your resume stand-out to recruiters! Simply select your preferred resume template in the skills section, enter the skills manually or use the "Add more skills" option. Our resume builder will generate the most relevant soft skills for your career path. Choose your proficiency level for each skill, and then click "Save & Next" to proceed to the next section.

  • Communication
  • Interpersonal
  • Leadership
  • Time Management
  • Problem Solving
  • Decision Making
  • Critical Thinking
  • Creativity
  • Adaptability
  • Teamwork
  • Organization
  • Planning
  • Public Speaking
  • Negotiation
  • Conflict Resolution
  • Research
  • Analytical
  • Attention to Detail
  • Self-Motivation
  • Stress Management
  • Collaboration
  • Coaching
  • Mentoring
  • Listening
  • Networking
  • Strategic Thinking
  • Negotiation
  • Emotional Intelligence
  • Adaptability
  • Flexibility
  • Reliability
  • Professionalism
  • Computer Literacy
  • Technical
  • Data Analysis
  • Project Management
  • Customer Service
  • Presentation
  • Written Communication
  • Social Media
  • Troubleshooting
  • Quality Assurance
  • Collaboration
  • Supervisory
  • Risk Management
  • Database Management
  • Training
  • Innovation
  • Documentation
  • Accounting
  • Financial Management
  • Visualization
  • Reporting
  • Business Acumen
  • Process Improvement
  • Documentation
  • Relationship Management.

How to Improve Your administrative support Resume

Navigating resume pitfalls can mean the difference between landing an interview or not. Missing job descriptions or unexplained work history gaps can cause recruiters to hesitate. Let's not even talk about the impact of bad grammar, and forgetting your contact info could leave your potential employer hanging. Aim to be comprehensive, concise, and accurate.

Frank Young 216 Evergreen Avenue, Supreme, LA 70390

Employment history

Chief Administrative Support, UnitedHealth Group Minnetonka, Minnesota
December 2015 – May 2022
  • Preparing and editing documents
  • Drafting correspondence
  • Processing mail and packages
Administrative Support, Bank of America Charlotte, North Carolina
December 2014 – November 2015
  • Providing customer service
  • Coordinating travel arrangements
  • Preparing and editing documents
Jr. Administrative Support, CVS Health Woonsocket, Rhode Island
June 2013 – November 2014
  • Maintaining filing systems
  • Preparing and editing documents
  • Developing presentations

Education

University of Wisconsin, Madison, Wisconsin
Executive Administrative Assistant, April, 2013

Skills

Interpersonal
Presentation
Critical Thinking
Attention to Detail
Scheduling
Office Management
Invoicing
Spreadsheets

Provide your Contact Information and Address Year Gaps

Always explain any gaps in your work history to your advantage.

Key Insights
  • Employers want to know what you've accomplished, so make sure to explain any gaps using a professional summary.
  • Adding extra details and context to explain why you have a gap in your work history shows employers you are a good fit for the position.

How to Optimize Your administrative support Resume

Keep an eye out for these resume traps. Neglecting to detail your job roles or explain gaps in your career can lead to unnecessary doubts. Grammar blunders can reflect negatively on you, and without contact information, how can employers reach you? Be meticulous and complete.

Cal Adams 713 Hillside Drive, Eastport, MI 49627
[email protected]
733-072-9960

Professional Summary

 Highly motivated and organized Administrative Support professional with a proven track record of providing exceptional administrative and clerical support. Experienced in streamlining processes, managing multiple tasks, and providing excellent customer service. 

Employment history

Chief Administrative Support, UnitedHealth Group Minnetonka, Minnesota
May 2014 – Present
  • Cooridnating travel arrangments
  • Greetting visitors and directing them too the approriate personnel
  • Providing custumer service
Administrative Support, Bank of America Charlotte, North Carolina
November 2013 – April 2014
  • Monitoring office expenses and budgets,
  • Developing presentions,
  • Drafting correspondance.
Jr. Administrative Support, UnitedHealth Group Minnetonka, Minnesota
May 2012 – October 2013
  • "I'm goin' to the store.
  • I'm goin' to the store.

Education

University of Maryland, College Park, Maryland
Master of Arts in Medical Office Administration, March, 2012
University of Maryland, College Park, Maryland
Bachelor of Science in Human Resources Management, March, 2008

Skills

Teamwork
Planning
Collaboration
Time Management
Data Management
Bookkeeping
Calendar Management
Spreadsheets

Include Job Descriptions and Avoid Bad Grammar

Avoid sending a wrong first impression by proofreading your resume.

Key Insights
  • Spelling and typos are the most common mistakes recruiters see in resumes and by simply avoiding them you can move ahead on the hiring process.
  • Before submitting your resume, double check to avoid typos.

administrative support Cover Letter Example

A cover letter can be a valuable addition to your job application when applying for an administrative support position. Cover letters provide a concise summary of your qualifications, skills, and experience, also it also gives you an opportunity to explain why you're the best fit for the job. Crafting a cover letter that showcases your relevant experience and enthusiasm for the Accounts Payable role can significantly improve your chances of securing an interview.



Zoe
Robinson [email protected]
647-573-6346
172 Hillside Drive, Perris, CA
92572

Lead Administrative Support
General Electric
Boston, Massachusetts

General Electric Recruitment Team


I am excited to apply for the Lead Administrative Support role at General Electric. As a highly skilled Administrative Support, I am confident that I have the necessary experience and abilities to make a valuable contribution to your organization.


Growing up, I always had a fascination with Office Management. As I pursued my education and gained experience in this field, I realized that this was where I could make the most impact. I have had the opportunity to work on things throughout my career like personal projects and voluntary work, which have developed in me a deep understanding of the challenges and opportunities in this field. I am excited to bring my passion and expertise to the role at and help your organization achieve its goals.


I appreciate the opportunity to apply for the Lead Administrative Support position. I am committed to making a positive impact on the world, so I am thrilled about the opportunity to join your team and work towards achieving our shared goals for the betterment of everyone.


Respectfully,
Zoe Robinson
647-573-6346
[email protected]

Zoe Robinson






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Resume Design Tips and Tricks

Resume Design Tips and Tricks

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