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1

medical secretary

  • Responsible for the compilation of patients record.
  • Schedules and confirm patient’s appointments and consultations.
  • Interview patients in order to complete documents, case histories and forms
  • Perform various clerical and admin functions such as ordering and maintaining an inventory of medical supplies.
2

medical secretary

  • Generates revenues by completing direct client and third-party billing/ accounts payable; monitoring accounts receivables; initiating collection calls and reminders.
  • Maintains official receipt and forward necessary documents for government transactions
  • Secures information by completing database back-ups.
  • Maintains client confidence and protects operations by keeping information confidential.
  • Represents physicians by screening incoming telephone calls; recording and transmitting messages; scheduling, receiving, and announcing scheduled patients and visitors; screening unscheduled client and visitors; arranging referrals to other health care providers; scheduling appointments for consultations, x-rays, lab tests, physical therapy, MRI’s, CT scans, etc.
  • Ensures physician productivity by maintaining calendars; scheduling patient appointments; physician consultations; professional meetings, conferences; teleconferences, and travel.
  • Produces information by transcribing dictation, preparing medical reports and summaries, patient histories, operative notes, manuscripts and correspondence; planning, organizing, coordinating and controlling projects.
3

medical secretary

  • Help physicians examine and treat patients, handing them instruments or materials.
  • Verify insurances, referrals for specialist.
  • File charts, organize all current notes.
  • Provides historical reference by developing and utilizing filing and retrieval systems; maintaining client’s records; recording meeting discussions.
4

medical secretary

  • Coordinate with other professionals, such as Surgeons, OB-GYN, and Pediatric Doctors, to ensure job success.
  • Inform physician of patient’s condition.
  • Maintains office supplies inventory by checking stock; anticipating needs; placing and expediting orders; verifying receipt.
  • Keeps office equipment operating by following operating instructions; troubleshooting breakdowns; maintaining supplies; performing preventive maintenance; calling for repairs.
5

medical secretary

  • Maintain communication between management departments, medical staff, and department heads by attending committees meetings and coordinating interdepartmental functioning.
  • Conduct administrative staff interviews of recruitment and training of personnel.
  • Prepare meetings agenda items and send an e-calendar invite for all the steakholders.
  • Record and edit the minutes of meetings and distribute to appropriate members with following up the actions.
  • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.
  • Establish work schedules and assignments for admin staff, according to workload, space deem necessary.
  • Develop and maintain computerized record management systems to store and process data such as physicians Manpower Matrix activities and ZBB to produce reports.