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virtual assistant: Resume Samples & Writing Guide

Rob Gray 281 Sunnyvale Avenue, Lennox, SD 57039
robgray67@mail.com
986-959-4793

Employment history

Senior Virtual Assistant, Google Mountain View, California
August 2018 – Present
  • Research and internet research
  • Event planning and coordination
  • Social media management
Associate Virtual Assistant, Amazon Seattle, Washington
March 2017 – July 2018
  • Travel arrangements
  • Project management
  • Data entry and database management
Junior Virtual Assistant, UnitedHealth Group Minnetonka, Minnesota
August 2016 – February 2017
  • Social media management
  • Email management
  • Scheduling and calendar management

Education

Stanford University, Stanford, California
Bachelor of Arts in Accounting, June, 2016

Skills

Coaching
Organization
Written Communication
Customer Service
Document Preparation
Internet Research
Data Management
Email Management

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Ike Young 394 Cherry St., South Patrick Shores, FL 32937
youngike63@aol.com
652-963-1786

Employment history

Senior Virtual Assistant, UnitedHealth Group Minnetonka, Minnesota
May 2023 – Present
  • Bookkeeping and accounting
  • Event planning and coordination
  • Customer service and support
Virtual Assistant, UnitedHealth Group Minnetonka, Minnesota
December 2021 – April 2023
  • Social media management
  • Data entry and database management
  • Scheduling and calendar management
Jr. Virtual Assistant, Apple Cupertino, California
June 2020 – November 2021
  • Event planning and coordination
  • Social media management
  • Document preparation and formatting

Education

University of California, Berkeley, California
Bachelor of Arts in Accounting, April, 2020

Skills

Coaching
Attention to Detail
Process Improvement
Emotional Intelligence
Data Management
PowerPoint Presentations
Spreadsheets
Bookkeeping
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Walt Foster 472 Oakwood Court, Esperanza, PR 00765
fosterwalt92@outlook.com
639-179-1042

Professional Summary

 Highly organized and efficient Virtual Assistant with extensive experience in providing exceptional administrative and clerical support. Proven ability to support high-level executives and manage multiple tasks with accuracy and efficiency. 

Employment history

Senior Virtual Assistant, JPMorgan Chase New York, New York
December 2014 – Present
  • Transcriptions and translations
  • Document preparation and formatting
  • Email management
Associate Virtual Assistant, General Electric Boston, Massachusetts
December 2013 – November 2014
  • Travel arrangements
  • Scheduling and calendar management
  • Customer service and support
Entry Level Virtual Assistant, Walmart Bentonville, Arkansas
July 2012 – December 2013
  • Data entry and database management
  • Bookkeeping and accounting
  • Website maintenance and updates

Education

University of Michigan, Ann Arbor, Michigan
Master of Arts in Medical Office Administration, May, 2012
University of Michigan, Ann Arbor, Michigan
Bachelor of Science in Human Resources Management, May, 2008

Skills

Relationship Management.
Accounting
Innovation
Collaboration
Typing
Internet Research
File Management
Customer Service
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Ted Quinn 895 Woodland Avenue, Morris, OK 74445
tedquinn98@outlook.com
755-738-5162

Professional Summary

 Highly organized and detail-oriented Virtual Assistant with extensive experience in the Administrative & Clerical field. Proven ability to provide efficient and effective support to clients and colleagues. 

Employment history

Senior Virtual Assistant, Apple Cupertino, California
August 2011 – Present
  • Project management
  • Research and internet research
  • Website maintenance and updates
Virtual Assistant, Apple Cupertino, California
March 2010 – July 2011
  • Project management
  • Travel arrangements
  • Event planning and coordination
Junior Virtual Assistant, Apple Cupertino, California
September 2008 – February 2010
  • Research and internet research
  • Social media management
  • Event planning and coordination

Education

Stanford University, Stanford, California
Master of Science in Accounting, July, 2008
Stanford University, Stanford, California
Bachelor of Arts in Business Administration, July, 2004

Skills

Flexibility
Computer Literacy
Customer Service
Technical
Typing
Internet Research
Document Preparation
Copywriting
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Kevin Gray 916 Meadowview Drive, Mansfield, SD 57460
graykevin81@yahoo.com
757-804-0123

Employment history

Chief Virtual Assistant, Amazon Seattle, Washington
June 2020 – Present
  • Project management
  • Data entry and database management
  • Creating and managing spreadsheets
Virtual Assistant, CVS Health Woonsocket, Rhode Island
December 2019 – May 2020
  • Creating and managing spreadsheets
  • Transcriptions and translations
  • Bookkeeping and accounting
Entry Level Virtual Assistant, JPMorgan Chase New York, New York
June 2018 – November 2019
  • Scheduling and calendar management
  • Transcriptions and translations
  • Event planning and coordination

Education

University of California, Berkeley, California
MD in Business Administration, May, 2018
University of California, Berkeley, California
Bachelor of Science in Medical Office Administration, May, 2014

Skills

Project Management
Documentation
Negotiation
Written Communication
Copywriting
Typing
PowerPoint Presentations
Data Entry
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virtual assistant Job Descriptions; Explained

If you're applying for an virtual assistant position, it's important to tailor your resume to the specific job requirements in order to differentiate yourself from other candidates. Including accurate and relevant information that directly aligns with the job description can greatly increase your chances of securing an interview with potential employers.

When crafting your resume, be sure to use action verbs and a clear, concise format to highlight your relevant skills and experience. Remember, the job description is your first opportunity to make an impression on recruiters, so pay close attention to the details and make sure you're presenting yourself in the best possible light.

1

virtual assistant

  • Tasked to do extensive research through cross-referencing various websites and entering data. Manage our eBay and Amazon back offices
  • Fulfilling orders
  • Managing customer feedback
  • Communicating with customers to answer questions and resolve customer issues. 
  • Additionally, product research and creating eBay listings will be part of this position. 
2

virtual assistant/drayage specialist

  • Completing rate request using pricing tools through emails and negotiate rates to close deals.
  • Daily management and coordination of shipments with shippers 
  • Scheduling shipments delivery and Monitoring on daily basis
  • Work with the Drayage Logistics Manager with sourcing carriers Track and trace all shipments and load status.
  • Manage shipper relationships and Perform other duties as requested or assigned.
  • Providing solutions to Clients request in connection to their business 
3

virtual assistant/content writer

  • Create and manage multiple websites. Purchase domain names, install plug-ins, publish and index pages.
  • Research keywords through Jaaxy and NicheReaper.
  •  Write blog posts and optimize according to search engine standards. Publish written contents daily on WordPress.
  • Integrate funnels via Zapier.
  • Make email lists on Aweber.
  • Manage Facebook page.
  • Upload files on CPanel. 
4

virtual assistant

  • Instagram & Facebook – Business Marketing & Account Management, Organic Growth, Customer Service
  • LinkedIn – network growth through connection requests and message templates
  • Content Curation 
  • Email – Marketing, Management, Mining & Research based on niche, verification, and customer follow up
  • Virtual Assistance/Administrative Support –provided support for Real Estate, Human API, Publishing, Professional Internship Program companies
  • Lead Generation, Data Mining & Management,  Web Research (Real Estate Agents, Mortgage Lenders, Appraisers, Investors, Tax Preparers, Insurance Agents, University Professors/Top Decision makers, Directories, Architects, Transcription Companies, LinkedIn, House Listings, Clothing and Engineering)
  • Lead Generation – finding job opportunities, posting job ads in job boards, sending proposals in website’s contact forms
5

virtual assistant

  • Communicate and forward customer bookings to the most appropriate and efficient franchise in their area. 
  • Inform franchisees of customer complaints and commendations alike for continuous improvement and development of services.
  • Create, maintain, and enter information into excel.
  • Reports compilation
1 2 3 … 12

virtual assistant Job Skills

For an virtual assistant position, your job skills are a key factor in demonstrating your value to the company and showing recruiters that you're the ight fit for the role. It's important to be specific when highlighting your skills and ensure that they are directly aligned with the job requirements, as this can greatly improve your chances of being hired. By showcasing your relevant skills and experience, you can make a compelling case for why you're the best candidate for the job.

How to include technical skills in your resume:

Technical skills are a set of specialized abilities and knowledge required to perform a particular job effectively. Some examples of technical skills are data analysis, project management, software proficiency, and programming languages, to name a few.

Add the technical skills that will get hired in your career field with our simple-to-use resume builder. Select your desired resume template, once you reach the skills section of the builder, manually write in the skill or simply click on "Add more skills". This will automatically generate the best skills for your career field, choose your skill level, and hit "Save & Next."

  • Data Entry
  • Word Processing
  • Typing
  • Filing
  • Spreadsheets
  • Data Analysis
  • Office Administration
  • Scheduling
  • Calendar Management
  • Document Preparation
  • Email Management
  • PowerPoint Presentations
  • Internet Research
  • Bookkeeping
  • Invoicing
  • File Management
  • Customer Service
  • Data Management
  • Copywriting
  • Transcription
  • Database Management

How to include soft skills in your resume:

Soft skills are non-technical skills that relate to how you work and that can be used in any job. Including soft skills such as time management, creative thinking, teamwork, and conflict resolution demonstrate your problem-solving abilities and show that you navigate challenges and changes in the workplace efficiently.

Add competitive soft skills to make your resume stand-out to recruiters! Simply select your preferred resume template in the skills section, enter the skills manually or use the "Add more skills" option. Our resume builder will generate the most relevant soft skills for your career path. Choose your proficiency level for each skill, and then click "Save & Next" to proceed to the next section.

  • Communication
  • Interpersonal
  • Leadership
  • Time Management
  • Problem Solving
  • Decision Making
  • Critical Thinking
  • Creativity
  • Adaptability
  • Teamwork
  • Organization
  • Planning
  • Public Speaking
  • Negotiation
  • Conflict Resolution
  • Research
  • Analytical
  • Attention to Detail
  • Self-Motivation
  • Stress Management
  • Collaboration
  • Coaching
  • Mentoring
  • Listening
  • Networking
  • Strategic Thinking
  • Negotiation
  • Emotional Intelligence
  • Adaptability
  • Flexibility
  • Reliability
  • Professionalism
  • Computer Literacy
  • Technical
  • Data Analysis
  • Project Management
  • Customer Service
  • Presentation
  • Written Communication
  • Social Media
  • Troubleshooting
  • Quality Assurance
  • Collaboration
  • Supervisory
  • Risk Management
  • Database Management
  • Training
  • Innovation
  • Documentation
  • Accounting
  • Financial Management
  • Visualization
  • Reporting
  • Business Acumen
  • Process Improvement
  • Documentation
  • Relationship Management.

How to Improve Your virtual assistant Resume

Navigating resume pitfalls can mean the difference between landing an interview or not. Missing job descriptions or unexplained work history gaps can cause recruiters to hesitate. Let's not even talk about the impact of bad grammar, and forgetting your contact info could leave your potential employer hanging. Aim to be comprehensive, concise, and accurate.

Bernie Owens 748 Laurel Avenue, Camden, AR 71711

Employment history

Senior Virtual Assistant, Google Mountain View, California
September 2017 – Present
  • Customer service and support
  • Website maintenance and updates
  • Bookkeeping and accounting
Virtual Assistant, Amazon Seattle, Washington
September 2016 – August 2017
  • Scheduling and calendar management
  • Creating and managing spreadsheets
  • Event planning and coordination
Entry Level Virtual Assistant, Amazon Seattle, Washington
April 2015 – August 2016

    Education

    University of Illinois, Urbana, Illinois
    MD in Accounting, February, 2015
    University of Illinois, Urbana, Illinois
    Bachelor of Science in Office Administration, February, 2011

    Skills

    Reporting
    Visualization
    Public Speaking
    Relationship Management.
    Data Entry
    Bookkeeping
    Transcription
    Data Management

    Include your Contact Information and Job Descriptions

    Missing job descriptions lessens your chances of getting hired.

    Key Insights
    • Employers want to know what you've accomplished, so make sure to include descriptions for all of your previous jobs.
    • Keep job descriptions short but don't just list your jobs.
    • Never copy-paste a job description to post on your resume. Get inspired and use tools to help you write customized descriptions.

    How to Optimize Your virtual assistant Resume

    Keep an eye out for these resume traps. Neglecting to detail your job roles or explain gaps in your career can lead to unnecessary doubts. Grammar blunders can reflect negatively on you, and without contact information, how can employers reach you? Be meticulous and complete.

    Carl Miller 799 Maple St., Linwood, KS 66052
    millercarl33@aol.com
    815-405-6755

    Employment history

    Lead Virtual Assistant, Google Mountain View, California
    March 2010 – May 2022
    • Websit maintenanc and updates
    • Data entry an databas managment
    • Travel arrangments
    Virtual Assistant, General Electric Boston, Massachusetts
    September 2008 – February 2010
    • Custmer servce and suport
    • Project managment
    • Bookkeping and accountin
    Entry Level Virtual Assistant, CVS Health Woonsocket, Rhode Island
    March 2008 – September 2008
    • Evnet plannin and coordiantion
    • Soical media managment
    • Travle arangements

    Education

    University of Florida, Gainesville, Florida
    Medical Office Administration, January, 2008

    Skills

    Technical
    Database Management
    Analytical
    Documentation
    Filing
    Document Preparation
    Office Administration
    Calendar Management

    Correct Grammar and Address Gap Years in Your Resume

    Don't leave unexplained gaps in your work history.

    Key Insights
    • When explaining gaps in your employment section, start by being honest.
    • Elaborate on the gap and show that you never stopped learning.
    • Explain and elaborate any gap in your work history by highlighting new skills.

    virtual assistant Cover Letter Example

    A cover letter can be a valuable addition to your job application when applying for an virtual assistant position. Cover letters provide a concise summary of your qualifications, skills, and experience, also it also gives you an opportunity to explain why you're the best fit for the job. Crafting a cover letter that showcases your relevant experience and enthusiasm for the Accounts Payable role can significantly improve your chances of securing an interview.



    Rob
    Gray     robgray67@mail.com
    986-959-4793
    281 Sunnyvale Avenue, Lennox, SD
    57039

    Senior Virtual Assistant
    Microsoft
    Redmond, Washington

    To the Recruitment Team at Microsoft


    I am a passionate Virtual Assistant with 7 years of experience in Administrative & Clerical. I am excited to submit my application for the Senior Virtual Assistant position at Microsoft, where I believe my skills and expertise would be a great asset to your team.


    Throughout my life, I have pursued my passion for Office Management and sought out opportunities to learn and grow. My experience in Administrative & Clerical has given me valuable skills such as Coaching and Organization that have allowed me to improve professionally and personally. I am excited to bring these skills and my passion as a Virtual Assistant to the position and work with a team of like-minded individuals to achieve our common goals.


    Thank you for considering my application for the Senior Virtual Assistant role at your organization. I am dedicated to continuous improvement, and elated about the opportunity to join your team and work towards achieving our shared goals together.


    Bests,
    Rob Gray
    986-959-4793
    robgray67@mail.com

    Rob Gray






    CUSTOMIZE THIS COVER LETTER

    Showcase your most significant accomplishments and qualifications with this cover letter.
    Personalize this cover letter in just few minutes with our user-friendly tool!

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    6 Smart Reasons to Use a Resume Builder

    6 Smart Reasons to Use a Resume Builder

    The job search process is tough. Along with scouring job listings, you’re probably also preparing for interviews, filling out applications, writing cover letters, and tweaking your resume. Each individual position...

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    Build your Resume in 15 minutes

    Give yourself the best chance of standing out from the competition!

    Create an awesome resume that meets the expectations of potential employers with our selection of professional, field-tested resume templates.
    CREATE MY RESUME NOW