5 Amazing office secretary Resume Examples (Updated 2023) + Skills & Job Descriptions

office secretary

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office secretary: Resume Samples & Writing Guide

Employment history

Lead Office Secretary, CVS Health Woonsocket, Rhode Island

April 2021 – Present

Type documents, correspondence, memos, and other materials
Process incoming and outgoing mail
Enter data into computer systems

Office Secretary, Microsoft Redmond, Washington

November 2019 – March 2021

File and retrieve documents, records, and reports
Assign and monitor clerical functions
Enter data into computer systems

Junior Office Secretary, Apple Cupertino, California

November 2018 – October 2019

Create and maintain filing systems
Process incoming and outgoing mail
Assign and monitor clerical functions

Education

Stanford University, Stanford, California

Master of Science in Medical Office Administration, September, 2018

Stanford University, Stanford, California

Bachelor of Science in Human Resources Management, September, 2014

Skills

Stress Management

Training

Communication

Emotional Intelligence

Filing

Inventory Management

Records Management

Telephone Skills

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Employment history

Chief Office Secretary, JPMorgan Chase New York, New York

May 2022 – Present

Provide general administrative and clerical support
Monitor and maintain office equipment
Compile and prepare data for reports

Office Secretary, Google Mountain View, California

May 2021 – April 2022

Assign and monitor clerical functions
Manage calendars, schedule appointments and make travel arrangements
Provide general administrative and clerical support

Jr. Office Secretary, Apple Cupertino, California

May 2020 – May 2021

Provide general administrative and clerical support
Monitor and maintain office equipment
Process incoming and outgoing mail

Education

University of Michigan, Ann Arbor, Michigan

Master of Arts in Accounting, April, 2020

University of Michigan, Ann Arbor, Michigan

Bachelor of Science in Human Resources Management, April, 2016

Skills

Organization

Collaboration

Conflict Resolution

Customer Service

Office Management

Records Management

Computer Skills

Data Entry

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Employment history

Entry Level Office Secretary, Amazon Seattle, Washington

March 2022 – December 2022

Perform data entry and word processing tasks
Assign and monitor clerical functions
Handle confidential information with discretion

Education

University of Wisconsin, Madison, Wisconsin

Master of Science in Business Administration, January, 2022

University of Wisconsin, Madison, Wisconsin

Bachelor of Science in Business Administration, January, 2018

Skills

Computer Literacy

Supervisory

Accounting

Database Management

Data Analysis

Mail Distribution

Filing

Records Management

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Employment history

Chief Office Secretary, CVS Health Woonsocket, Rhode Island

August 2019 – Present

Monitor and maintain office equipment
Prepare agendas, reports, and presentations
Compile and prepare data for reports

Office Secretary, General Electric Boston, Massachusetts

August 2018 – July 2019

Monitor and maintain office equipment
Assign and monitor clerical functions
Enter data into computer systems

Entry Level Office Secretary, Bank of America Charlotte, North Carolina

August 2017 – July 2018

Maintain office supplies and order new supplies as needed
Greet visitors and answer incoming calls
Prepare agendas, reports, and presentations

Education

University of Michigan, Ann Arbor, Michigan

Bachelor of Arts in Business Administration, July, 2017

Skills

Computer Literacy

Process Improvement

Financial Management

Negotiation

Word Processing

Mail Distribution

Scheduling

Spreadsheets

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Employment history

Chief Office Secretary, Bank of America Charlotte, North Carolina

June 2019 – Present

File and retrieve documents, records, and reports
Perform data entry and word processing tasks
Type documents, correspondence, memos, and other materials

Associate Office Secretary, Apple Cupertino, California

December 2017 – May 2019

File and retrieve documents, records, and reports
Monitor and maintain office equipment
Greet visitors and answer incoming calls

Jr. Office Secretary, UnitedHealth Group Minnetonka, Minnesota

July 2016 – November 2017

Prepare agendas, reports, and presentations
File and retrieve documents, records, and reports
Assign and monitor clerical functions

Education

University of Wisconsin, Madison, Wisconsin

Doctor of Medical Office Administration, May, 2016

University of Wisconsin, Madison, Wisconsin

Bachelor of Arts in Human Resources Management, May, 2012

Skills

Teamwork

Professionalism

Negotiation

Collaboration

Receptionist Duties

Customer Service

Data Analysis

Invoicing

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office secretary Job Descriptions; Explained

If you're applying for an office secretary position, it's important to tailor your resume to the specific job requirements in order to differentiate yourself from other candidates. Including accurate and relevant information that directly aligns with the job description can greatly increase your chances of securing an interview with potential employers.

When crafting your resume, be sure to use action verbs and a clear, concise format to highlight your relevant skills and experience. Remember, the job description is your first opportunity to make an impression on recruiters, so pay close attention to the details and make sure you're presenting yourself in the best possible light.

office secretary

Operate office machines such as, copiers, scanners, fax and personal computers.
Answer telephones and take messages.
Provide information about our protocol and policies to our customers and answer questions regarding such.
Maintain with the incoming and outgoing mail, along with updating the inventory, database systems, and using personal computers.
Compile, copy and sort file records of sale activities, transactions, and financing.
Deliver messages and run errands.

office secretary, sales/rentals, deckhand

Gave advice on sightseeing and shopping.
Attended to special needs of tour participants and other customers.
Sold cruise tickets, special events, and boat rentals.
Explained products or services and prices.
Ordered supplies for various sects of the Shoreline businesses.
Answered phones, responded to emails, and entered information into Microsoft excel.
Greeted customers and made sure they got onto and off of the cruise safely.

office secretary

Greet customers, patrons, or visitors.
Answer telephones to direct calls or provide information.
Enter information into databases or software programs.
Collect deposits, payments or fees.
Order materials, supplies, or equipment.
Distribute incoming mail.

office secretary

Performed general secretarial duties such as answering phones, greeting customers/walk-in customers.
Responding to inquiries of companies in person or via telephone
Performed typing, filing, and record-keeping tasks
Checked stocks and office tools supplies

office secretary

Answering telephones, giving information to callers, taking messages, transferring calls to appropriate individuals.
Utilizing software including; database management, word processing.
Managing paper or electronic filing systems by recording information, updating paperwork, or maintaining documents, such as; attendance records, correspondence, other material.
Operating office equipment including; fax machines, copiers, phone systems
Arranging for repairs when equipment malfunctions.
Greeting visitors or callers
Handling inquiries or referring to appropriate personnel

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office secretary Job Skills

For an office secretary position, your job skills are a key factor in demonstrating your value to the company and showing recruiters that you're the ight fit for the role. It's important to be specific when highlighting your skills and ensure that they are directly aligned with the job requirements, as this can greatly improve your chances of being hired. By showcasing your relevant skills and experience, you can make a compelling case for why you're the best candidate for the job.

How to include technical skills in your resume:

Technical skills are a set of specialized abilities and knowledge required to perform a particular job effectively. Some examples of technical skills are data analysis, project management, software proficiency, and programming languages, to name a few.

Add the technical skills that will get hired in your career field with our simple-to-use resume builder. Select your desired resume template, once you reach the skills section of the builder, manually write in the skill or simply click on "Add more skills". This will automatically generate the best skills for your career field, choose your skill level, and hit "Save & Next."

Computer Skills
Data Entry
Word Processing
Office Management
Filing
Scheduling
Typing
Spreadsheets
Database Administration
Data Analysis
Bookkeeping
Accounts Payable/Receivable
Records Management
Invoicing
Documentation
Customer Service
Receptionist Duties
Proofreading
Mail Distribution
Inventory Management
Telephone Skills

How to include soft skills in your resume:

Soft skills are non-technical skills that relate to how you work and that can be used in any job. Including soft skills such as time management, creative thinking, teamwork, and conflict resolution demonstrate your problem-solving abilities and show that you navigate challenges and changes in the workplace efficiently.

Add competitive soft skills to make your resume stand-out to recruiters! Simply select your preferred resume template in the skills section, enter the skills manually or use the "Add more skills" option. Our resume builder will generate the most relevant soft skills for your career path. Choose your proficiency level for each skill, and then click "Save & Next" to proceed to the next section.

Communication
Interpersonal
Leadership
Time Management
Problem Solving
Decision Making
Critical Thinking
Creativity
Adaptability
Teamwork
Organization
Planning
Public Speaking
Negotiation
Conflict Resolution
Research
Analytical
Attention to Detail
Self-Motivation
Stress Management
Collaboration
Coaching
Mentoring
Listening
Networking
Strategic Thinking
Negotiation
Emotional Intelligence
Adaptability
Flexibility
Reliability
Professionalism
Computer Literacy
Technical
Data Analysis
Project Management
Customer Service
Presentation
Written Communication
Social Media
Troubleshooting
Quality Assurance
Collaboration
Supervisory
Risk Management
Database Management
Training
Innovation
Documentation
Accounting
Financial Management
Visualization
Reporting
Business Acumen
Process Improvement
Documentation
Relationship Management.

How to Improve Your office secretary Resume

Navigating resume pitfalls can mean the difference between landing an interview or not. Missing job descriptions or unexplained work history gaps can cause recruiters to hesitate. Let's not even talk about the impact of bad grammar, and forgetting your contact info could leave your potential employer hanging. Aim to be comprehensive, concise, and accurate.

Employment history

Lead Office Secretary, JPMorgan Chase New York, New York

July 2017 – Present

Maintain office supplies and order new supplies as needed
Assign and monitor clerical functions
Greet visitors and answer incoming calls

Associate Office Secretary, Microsoft Redmond, Washington

July 2016 – June 2017

Create and maintain filing systems
Process incoming and outgoing mail
Compile and prepare data for reports

Junior Office Secretary, General Electric Boston, Massachusetts

January 2015 – June 2016

Education

University of Florida, Gainesville, Florida

Doctor of Office Administration, December, 2014

University of Florida, Gainesville, Florida

Bachelor of Arts in Business Administration, December, 2010

Skills

Technical

Professionalism

Listening

Negotiation

Bookkeeping

Filing

Office Management

Typing

Include your Contact Information and Job Descriptions

Missing job descriptions lessens your chances of getting hired.

Key Insights

Employers want to know what you've accomplished, so make sure to include descriptions for all of your previous jobs.
Keep job descriptions short but don't just list your jobs.
Never copy-paste a job description to post on your resume. Get inspired and use tools to help you write customized descriptions.

How to Optimize Your office secretary Resume

Keep an eye out for these resume traps. Neglecting to detail your job roles or explain gaps in your career can lead to unnecessary doubts. Grammar blunders can reflect negatively on you, and without contact information, how can employers reach you? Be meticulous and complete.

Employment history

Senior Office Secretary, Google Mountain View, California

January 2019 – May 2022

Proccess incoming and outgoing mail
Compile and prepare data for report's
Maintain office supplies, and order new supplies as needed!

Associate Office Secretary, Walmart Bentonville, Arkansas

June 2018 – December 2018

Fille and retrive documents, records, and reports
Prepare agendes, reportes, and presentaions
Proccess incoming and outgoin mail.

Entry Level Office Secretary, Walmart Bentonville, Arkansas

July 2017 – June 2018

Manege calenders, scedule appontments and mak travel arangements
Proces incoming and outgoing mails
Provide generl administrative and clericle support

Education

Cornell University, Ithaca, New York

Human Resources, May, 2017

Skills

Technical

Conflict Resolution

Stress Management

Teamwork

Receptionist Duties

Accounts Payable/Receivable

Data Analysis

Documentation

Correct Grammar and Address Gap Years in Your Resume

Don't leave unexplained gaps in your work history.

Key Insights

When explaining gaps in your employment section, start by being honest.
Elaborate on the gap and show that you never stopped learning.
Explain and elaborate any gap in your work history by highlighting new skills.

office secretary Cover Letter Example

A cover letter can be a valuable addition to your job application when applying for an office secretary position. Cover letters provide a concise summary of your qualifications, skills, and experience, also it also gives you an opportunity to explain why you're the best fit for the job. Crafting a cover letter that showcases your relevant experience and enthusiasm for the Accounts Payable role can significantly improve your chances of securing an interview.

Lead Office Secretary
UnitedHealth Group
Minnetonka, Minnesota

Dear Hiring Committee

I am excited to apply for the Lead Office Secretary role at UnitedHealth Group. As a highly skilled Office Secretary, I am confident that I have the necessary experience and abilities to make a valuable contribution to your organization.

As someone who has always been curious and eager to learn, I have pursued my education and gained experience in areas like Customer Service to develop my skills in my work. This experience has given me the opportunity to lead major projects and provide my input in diverse areas, which have helped me gain a deeper understanding of the industry. I am excited to bring my passion and expertise to the role at this company and work towards achieving your organization's goals.

I cannot stress enough how thrilled I am about the chance to join a team of like-minded individuals who share my values and passion for this amazing field. Thank you for considering my application and I hope for the chance to work together.

Kind regards,
Tony Turner
698-143-4358
tonyturner96@icloud.com

Tony Turner

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