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hr administrative assistant: Resume Samples & Writing Guide

Irving Brown 926 Creek Drive, Maloy, IA 50836
brown_irving@gmail.com
870-001-6982

Employment history

Chief Hr Administrative Assistant, Microsoft Redmond, Washington
April 2017 – Present
  • Prepare and submit reports related to personnel activities
  • Monitor compliance with labor laws and regulations
  • Assist with other administrative tasks as needed
Associate Hr Administrative Assistant, UnitedHealth Group Minnetonka, Minnesota
April 2016 – March 2017
  • Prepare HR documents, such as employment contracts and new hire packets
  • Monitor and maintain HR databases
  • Maintain personnel records
Jr. Hr Administrative Assistant, Google Mountain View, California
November 2014 – March 2016
  • Manage employee relations issues
  • Maintain personnel records
  • Monitor employee attendance

Education

University of Michigan, Ann Arbor, Michigan
MD in Business Administration, September, 2014
University of Michigan, Ann Arbor, Michigan
Bachelor of Science in Accounting, September, 2010

Skills

Project Management
Data Analysis
Creativity
Troubleshooting
Typing
Calendar Management
Accounts Payable/Receivable
Receptionist Duties

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George Bailey 691 Valley View Avenue, Yardville, NJ 08691
george-bailey@hotmail.com
808-321-2668

Employment history

Senior Hr Administrative Assistant, Microsoft Redmond, Washington
March 2017 – Present
  • Administer employee onboarding and orientation
  • Prepare and update employee handbooks
  • Assist in the recruitment process by scheduling interviews, conducting reference checks, and preparing job postings
Associate Hr Administrative Assistant, Walmart Bentonville, Arkansas
September 2015 – February 2017
  • Assist with other administrative tasks as needed
  • Prepare and submit reports related to personnel activities
  • Prepare and process termination paperwork
Entry Level Hr Administrative Assistant, General Electric Boston, Massachusetts
September 2014 – August 2015
  • Monitor and maintain HR databases
  • Manage employee relations issues
  • Handle employee inquiries and provide guidance on HR policies and procedures

Education

University of Michigan, Ann Arbor, Michigan
Doctor of Accounting, July, 2014
University of Michigan, Ann Arbor, Michigan
Bachelor of Science in Accounting, July, 2010

Skills

Mentoring
Negotiation
Coaching
Self-Motivation
Email Management
Accounts Payable/Receivable
Filing
Scheduling
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Virginia Ingram 632 Riverview Avenue, Shiloh, AL 35986
ingramvirginia@mail.com
663-344-1873

Employment history

Senior Hr Administrative Assistant, JPMorgan Chase New York, New York
January 2021 – Present
  • Assist in the recruitment process by scheduling interviews, conducting reference checks, and preparing job postings
  • Monitor employee attendance
  • Maintain personnel records
Hr Administrative Assistant, CVS Health Woonsocket, Rhode Island
July 2019 – December 2020
  • Monitor compliance with labor laws and regulations
  • Prepare HR documents, such as employment contracts and new hire packets
  • Administer employee onboarding and orientation
Junior Hr Administrative Assistant, UnitedHealth Group Minnetonka, Minnesota
July 2018 – June 2019
  • Prepare and process termination paperwork
  • Coordinate employee training and development programs
  • Maintain personnel records

Education

Harvard University, Cambridge, Massachusetts
Bachelor of Science in Accounting, May, 2018

Skills

Accounting
Problem Solving
Analytical
Financial Management
Email Management
Invoicing
Document Control.
Bookkeeping
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Francis Baker 505 Birchwood Drive, McGregor, ND 58755
francisbaker25@icloud.com
680-679-3593

Employment history

Jr. Hr Administrative Assistant, UnitedHealth Group Minnetonka, Minnesota
January 2022 – October 2022
  • Handle employee inquiries and provide guidance on HR policies and procedures
  • Manage employee relations issues
  • Maintain personnel records

Education

University of Texas, Austin, Texas
Bachelor of Arts in Accounting, November, 2021

Skills

Computer Literacy
Documentation
Leadership
Training
Typing
Telephone Skills
Filing
Office Management
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Xaviera Turner 878 Applewood Drive, Level Green, PA 15085
xavieraturner@yandex.com
780-532-8276

Professional Summary

 Dynamic and organized HR Administrative Assistant with a proven track record of success in providing administrative and clerical support to the HR department. Possesses excellent organizational and communication skills, as well as a commitment to providing quality customer service. 

Employment history

Chief Hr Administrative Assistant, Microsoft Redmond, Washington
August 2012 – Present
  • Manage employee relations issues
  • Monitor compliance with labor laws and regulations
  • Monitor and maintain HR databases
Hr Administrative Assistant, Amazon Seattle, Washington
March 2011 – July 2012
  • Monitor employee attendance
  • Prepare and submit reports related to personnel activities
  • Assist with other administrative tasks as needed
Jr. Hr Administrative Assistant, Bank of America Charlotte, North Carolina
March 2010 – February 2011
  • Prepare and process termination paperwork
  • Administer employee onboarding and orientation
  • Maintain personnel records

Education

University of Michigan, Ann Arbor, Michigan
MD in Medical Office Administration, January, 2010
University of Michigan, Ann Arbor, Michigan
Bachelor of Arts in Human Resources Management, January, 2006

Skills

Documentation
Teamwork
Customer Service
Coaching
Telephone Skills
Multi-tasking
Records Management
Document Control.
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hr administrative assistant Job Descriptions; Explained

If you're applying for an hr administrative assistant position, it's important to tailor your resume to the specific job requirements in order to differentiate yourself from other candidates. Including accurate and relevant information that directly aligns with the job description can greatly increase your chances of securing an interview with potential employers.

When crafting your resume, be sure to use action verbs and a clear, concise format to highlight your relevant skills and experience. Remember, the job description is your first opportunity to make an impression on recruiters, so pay close attention to the details and make sure you're presenting yourself in the best possible light.

1

hr administrative assistant

  • Control the admin’s budget.
  • Responsible for purchasing issues (starting from receiving the approved request form till PR and/or PO issuance with supporting documents attached and filing) includes (uniform, assets, stationary, printing, …).  
  • Liaise with finance department for office utilities payment requests and supporting documents. 
  • Responsible for telecommunications daily and monthly activities and renew the offers. 
  • Responsible for office maintenance, housekeeping activities and office utilities.
  • Supervise office boys, housekeeping and security (attendance, checklists and appearance).
  • Receive and dispatch couriers, recording and monthly reporting Arrange travel activities (accommodation – booking tickets – transportation -expenses). 
2

hr administrative assistant

  • Serve notifying employees of any changes in their terms of employment.
  • Answering questions from employees.
  • Attending recruitment interviews as a panel member.
  • Ensuring that appropriate HR policies and procedures are in place.
  • Updating the HR calendar.
  • Answering telephone calls relating to HR issues.
  • Receiving and tracking employment applications.
3

hr administrative assistant

  • Reviewed documentation of the staffs’ eligibility information for Study Grant Application 
  • Writing up eye-catching job adverts.
  • Overseeing the human resource database.
  • Ordering stationary that will be used in the HR department.
4

hr administrative assistant

  • Prepared new hire classes including orientation and packets
  • Coordinated exit interviews and termination procedures
  • Coordinated paperwork and appointments with HR Manager
  • Assisted in benefits administration, including enrollments and terminations
  • Track and sign out visitor temporary badges
  • Hand out applications to applicants and explain different job positions in both English and Spanish
  • Maintain employee personnel files and departmental records
5

hr administrative assistant

  • Maintain employee records
  • Update HR databases (e.g. new hires, separations, vacation and sick leaves)
  • Process employees’ requests and provide relevant information
  • Post job ads on careers pages and process incoming resumes
  • Provide job candidates by screening, interviewing, and testing applicants; notifying existing staff of internal opportunities; maintaining personnel records; obtaining temporary staff from agencies.
  • Coordinating office activities and operations to secure efficiency and compliance to company policies
  • Supervising administrative staff to ensure performance
1 2

hr administrative assistant Job Skills

For an hr administrative assistant position, your job skills are a key factor in demonstrating your value to the company and showing recruiters that you're the ight fit for the role. It's important to be specific when highlighting your skills and ensure that they are directly aligned with the job requirements, as this can greatly improve your chances of being hired. By showcasing your relevant skills and experience, you can make a compelling case for why you're the best candidate for the job.

How to include technical skills in your resume:

Technical skills are a set of specialized abilities and knowledge required to perform a particular job effectively. Some examples of technical skills are data analysis, project management, software proficiency, and programming languages, to name a few.

Add the technical skills that will get hired in your career field with our simple-to-use resume builder. Select your desired resume template, once you reach the skills section of the builder, manually write in the skill or simply click on "Add more skills". This will automatically generate the best skills for your career field, choose your skill level, and hit "Save & Next."

  • Data Entry
  • Microsoft Office
  • Filing
  • Typing
  • Scheduling
  • Data Analysis
  • Customer Service
  • Office Management
  • Bookkeeping
  • Invoicing
  • Accounts Payable/Receivable
  • Calendar Management
  • Receptionist Duties
  • Word Processing
  • Document Preparation
  • Records Management
  • Email Management
  • Multi-tasking
  • Telephone Skills
  • Database Management
  • Document Control.

How to include soft skills in your resume:

Soft skills are non-technical skills that relate to how you work and that can be used in any job. Including soft skills such as time management, creative thinking, teamwork, and conflict resolution demonstrate your problem-solving abilities and show that you navigate challenges and changes in the workplace efficiently.

Add competitive soft skills to make your resume stand-out to recruiters! Simply select your preferred resume template in the skills section, enter the skills manually or use the "Add more skills" option. Our resume builder will generate the most relevant soft skills for your career path. Choose your proficiency level for each skill, and then click "Save & Next" to proceed to the next section.

  • Communication
  • Interpersonal
  • Leadership
  • Time Management
  • Problem Solving
  • Decision Making
  • Critical Thinking
  • Creativity
  • Adaptability
  • Teamwork
  • Organization
  • Planning
  • Public Speaking
  • Negotiation
  • Conflict Resolution
  • Research
  • Analytical
  • Attention to Detail
  • Self-Motivation
  • Stress Management
  • Collaboration
  • Coaching
  • Mentoring
  • Listening
  • Networking
  • Strategic Thinking
  • Negotiation
  • Emotional Intelligence
  • Adaptability
  • Flexibility
  • Reliability
  • Professionalism
  • Computer Literacy
  • Technical
  • Data Analysis
  • Project Management
  • Customer Service
  • Presentation
  • Written Communication
  • Social Media
  • Troubleshooting
  • Quality Assurance
  • Collaboration
  • Supervisory
  • Risk Management
  • Database Management
  • Training
  • Innovation
  • Documentation
  • Accounting
  • Financial Management
  • Visualization
  • Reporting
  • Business Acumen
  • Process Improvement
  • Documentation
  • Relationship Management.

How to Improve Your hr administrative assistant Resume

Navigating resume pitfalls can mean the difference between landing an interview or not. Missing job descriptions or unexplained work history gaps can cause recruiters to hesitate. Let's not even talk about the impact of bad grammar, and forgetting your contact info could leave your potential employer hanging. Aim to be comprehensive, concise, and accurate.

Ursa Jones 333 Laurel St., Lubbock, TX 79404

Employment history

Lead Hr Administrative Assistant, Google Mountain View, California
August 2012 – May 2022
  • Manage employee relations issues
  • Monitor compliance with labor laws and regulations
  • Monitor employee attendance
Associate Hr Administrative Assistant, Apple Cupertino, California
March 2011 – July 2012
  • Handle employee inquiries and provide guidance on HR policies and procedures
  • Assist in the recruitment process by scheduling interviews, conducting reference checks, and preparing job postings
  • Prepare and update employee handbooks
Junior Hr Administrative Assistant, CVS Health Woonsocket, Rhode Island
March 2010 – February 2011
  • Prepare HR documents, such as employment contracts and new hire packets
  • Prepare and process termination paperwork
  • Prepare and submit reports related to personnel activities

Education

Stanford University, Stanford, California
Master of Arts in Office Administration, January, 2010
Stanford University, Stanford, California
Bachelor of Science in Office Administration, January, 2006

Skills

Innovation
Negotiation
Flexibility
Documentation
Data Entry
Microsoft Office
Filing
Office Management

Provide your Contact Information and Address Year Gaps

Always explain any gaps in your work history to your advantage.

Key Insights
  • Employers want to know what you've accomplished, so make sure to explain any gaps using a professional summary.
  • Adding extra details and context to explain why you have a gap in your work history shows employers you are a good fit for the position.

How to Optimize Your hr administrative assistant Resume

Keep an eye out for these resume traps. Neglecting to detail your job roles or explain gaps in your career can lead to unnecessary doubts. Grammar blunders can reflect negatively on you, and without contact information, how can employers reach you? Be meticulous and complete.

Isaac Griffin 323 Hillside Drive, George West, TX 78022
griffinisaac97@zoho.com
943-490-7521

Employment history

Senior Hr Administrative Assistant, Google Mountain View, California
October 2021 – Present
  • Moniter and maintane HR databases
  • Administer employee onboarding and orientaion
  • Prepare HR documents, such as employement contracts and new hire packets.
Associate Hr Administrative Assistant, Bank of America Charlotte, North Carolina
April 2021 – September 2021
  • Prepere and proccess terminaton paperwork
  • Assist with other administrative tasts as neded
  • Administer emplyee onboarding and orentation
Jr. Hr Administrative Assistant, Amazon Seattle, Washington
April 2020 – March 2021
  • "I went to the store and bought some food"
  • "I went too the store, and bought some food!"

Education

University of California, Berkeley, California
Master of Arts in Human Resources Management, February, 2020
University of California, Berkeley, California
Bachelor of Arts in Business Administration, February, 2016

Skills

Planning
Time Management
Professionalism
Social Media
Data Analysis
Calendar Management
Document Preparation
Records Management

Include Job Descriptions and Avoid Bad Grammar

Avoid sending a wrong first impression by proofreading your resume.

Key Insights
  • Spelling and typos are the most common mistakes recruiters see in resumes and by simply avoiding them you can move ahead on the hiring process.
  • Before submitting your resume, double check to avoid typos.

hr administrative assistant Cover Letter Example

A cover letter can be a valuable addition to your job application when applying for an hr administrative assistant position. Cover letters provide a concise summary of your qualifications, skills, and experience, also it also gives you an opportunity to explain why you're the best fit for the job. Crafting a cover letter that showcases your relevant experience and enthusiasm for the Accounts Payable role can significantly improve your chances of securing an interview.



Irving
Brown brown_irving@gmail.com
870-001-6982
926 Creek Drive, Maloy, IA
50836

Chief Hr Administrative Assistant
Microsoft
Redmond, Washington

Greetings Microsoft Hiring Team


As a Hr Administrative Assistant with a proven track record of success in Administrative & Clerical, I am excited to apply for the Chief Hr Administrative Assistant position at Microsoft. I believe that my skills and expertise would make a valuable contribution to your team.


Throughout my life, I have pursued my passion for Customer Service and have gained experience in this field as a result. This experience has given me valuable skills such as Project Management and Data Analysis, which I am excited to bring to this position. I am eager to work with a team that shares my enthusiasm as a Hr Administrative Assistant and help your organization achieve its well determined goals.


I cannot stress enough how thrilled I am about the chance to join a team of like-minded individuals who share my values and passion for this amazing field. Thank you for considering my application and I hope for the chance to work together.


Looking forward to hearing from you,
Irving Brown
870-001-6982
brown_irving@gmail.com

Irving Brown






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