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executive administrative assistant: Resume Samples & Writing Guide

Pete Daniels

892 Ridge Drive, Rock Port, MO 64482
[email protected]
848-245-3110

Employment history

Chief Executive Administrative Assistant, Apple Cupertino, California
September 2018 – Present
  • Preparing reports, documents, and presentations
  • Processing incoming and outgoing correspondence
  • Coordinating travel arrangements
Executive Administrative Assistant, CVS Health Woonsocket, Rhode Island
April 2017 – August 2018
  • Scheduling meetings and appointments
  • Assisting with budget preparation and monitoring
  • Organizing and maintaining files and records
Entry Level Executive Administrative Assistant, Google Mountain View, California
April 2016 – March 2017
  • Organizing and maintaining files and records
  • Coordinating travel arrangements
  • Scheduling meetings and appointments

Education

University of Michigan, Ann Arbor, Michigan
Bachelor of Arts in Accounting, February, 2016

Skills

Stress Management
Accounting
Analytical
Customer Service
Scanning
Data Entry
Travel Arrangements
Records Management

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Jack Grant

959 Sunset St., Jamestown, LA 71045
[email protected]
946-596-2378

Employment history

Senior Executive Administrative Assistant, Amazon Seattle, Washington
April 2020 – Present
  • Preparing reports, documents, and presentations
  • Assisting with research and data collection
  • Answering and directing phone calls
Executive Administrative Assistant, Google Mountain View, California
October 2019 – March 2020
  • Preparing reports, documents, and presentations
  • Processing incoming and outgoing correspondence
  • Scheduling meetings and appointments
Jr. Executive Administrative Assistant, General Electric Boston, Massachusetts
April 2018 – September 2019
  • Updating and maintaining databases
  • Performing general office duties such as filing, photocopying, and ordering supplies
  • Coordinating travel arrangements

Education

University of Texas, Austin, Texas
Bachelor of Science in Human Resources Management, February, 2018

Skills

Innovation
Attention to Detail
Negotiation
Analytical
Multi-tasking
Records Management
Phone Etiquette
Inventory Management
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Jonathan Roberts

695 Holly St., Union Valley, TX 75189
[email protected]
772-741-2828

Employment history

Chief Executive Administrative Assistant, JPMorgan Chase New York, New York
August 2019 – Present
  • Assisting with special projects
  • Developing and implementing office policies and procedures
  • Assisting with budget preparation and monitoring
Associate Executive Administrative Assistant, General Electric Boston, Massachusetts
March 2018 – July 2019
  • Assisting with budget preparation and monitoring
  • Providing administrative support to management
  • Preparing reports, documents, and presentations
Jr. Executive Administrative Assistant, Bank of America Charlotte, North Carolina
March 2017 – February 2018
  • Assisting with budget preparation and monitoring
  • Assisting with research and data collection
  • Creating and managing spreadsheets

Education

University of Wisconsin, Madison, Wisconsin
Office Management, January, 2017

Skills

Professionalism
Flexibility
Documentation
Project Management
Multi-tasking
Typing
Data Entry
Scanning
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Frank Ellis

706 Park Avenue, Rentz, GA 31075
[email protected]
917-518-2955

Employment history

Lead Executive Administrative Assistant, Microsoft Redmond, Washington
April 2018 – Present
  • Assisting with budget preparation and monitoring
  • Scheduling meetings and appointments
  • Providing administrative support to management
Associate Executive Administrative Assistant, Apple Cupertino, California
April 2017 – March 2018
  • Performing general office duties such as filing, photocopying, and ordering supplies
  • Assisting with special projects
  • Updating and maintaining databases
Jr. Executive Administrative Assistant, JPMorgan Chase New York, New York
October 2015 – March 2017
  • Answering and directing phone calls
  • Developing and implementing office policies and procedures
  • Preparing reports, documents, and presentations

Education

Cornell University, Ithaca, New York
Bachelor of Arts in Human Resources Management, September, 2015

Skills

Relationship Management.
Public Speaking
Documentation
Coaching
Office Management
Scheduling
Typing
Reception
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Jeff Walker

196 Cypress Avenue, Fort Polk South, LA 70656
[email protected]
891-832-5714

Professional Summary

 Highly organized and detail-oriented Executive Administrative Assistant with extensive experience providing administrative support to executive-level staff. Proven ability to manage multiple tasks and prioritize accordingly to meet tight deadlines. 

Employment history

Senior Executive Administrative Assistant, Amazon Seattle, Washington
April 2010 – Present
  • Assisting with budget preparation and monitoring
  • Coordinating travel arrangements
  • Organizing and maintaining files and records
Associate Executive Administrative Assistant, Google Mountain View, California
April 2009 – March 2010
  • Coordinating events and activities
  • Providing administrative support to management
  • Developing and implementing office policies and procedures
Entry Level Executive Administrative Assistant, Google Mountain View, California
September 2008 – March 2009
  • Coordinating travel arrangements
  • Processing incoming and outgoing correspondence
  • Assisting with budget preparation and monitoring

Education

University of Maryland, College Park, Maryland
Master of Science in Medical Office Administration, July, 2008
University of Maryland, College Park, Maryland
Bachelor of Arts in Human Resources Management, July, 2004

Skills

Negotiation
Coaching
Process Improvement
Mentoring
Customer Service
Phone Etiquette
Copying
Word Processing
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executive administrative assistant Job Descriptions; Explained

If you're applying for an executive administrative assistant position, it's important to tailor your resume to the specific job requirements in order to differentiate yourself from other candidates. Including accurate and relevant information that directly aligns with the job description can greatly increase your chances of securing an interview with potential employers.

When crafting your resume, be sure to use action verbs and a clear, concise format to highlight your relevant skills and experience. Remember, the job description is your first opportunity to make an impression on recruiters, so pay close attention to the details and make sure you're presenting yourself in the best possible light.

11

executive administrative assistant

  • Serve as a link between the CEO and employees by handling questions, interpreting and administering contracts and helping resolve work-related problems.
  • Confer with the CEO to develop or implement personnel policies or procedures.
  • Assign duties, responsibilities, and spans of authority to the computer technicians. 
  • Schedule and facilitate meetings related to information technology projects. 
  •  Perform payroll functions, such as maintaining timekeeping information and processing and submitting payroll and submission of statutory payments 
12

executive administrative assistant

  • Developed and distributed stewardship and fundraising material to churches around the United States.
  • Created and managed various fundraising campaigns for direct-mail and major donors.
  • Tracked contribution information using custom database management systems for individual donors and churches.
  • Answered telephones and provided information to callers, track messages and keep schedules for executives.
  • Established and managed paper and electronic filing systems, maintaining documents, vital records, correspondence and other material.
  • Arranged conferences, meetings, and travel reservations for office personnel.
13

executive administrative assistant

  • Maintained the President’s calendar and scheduling all meetings and speaking requests; as well as schedule all doctor’s appointments and maintain records  
  • Developed actions plans to resolve problems and maximize productivity by 60% for the staff.  
  • Coordinated monthly staff meetings and events to increase moral.  
  • Helped drive 70% of representatives lead goals 
  • Managed email communications, as well as draft correspondence for internal and external stakeholders  
  • Managed bookings for all travel (flights, hotels, car rentals) for the VP. 
14

executive administrative assistant / property assistant

  • Provided administrative support to the Community Service Commander with all special events.
  • Assisted the Investigations Department which includes transcription of sensitive interviews, clerical tasks, and maintenance of sex offender files.
  • Prepared grant applications for the department and successfully secured a $98,000 IDOT Grant.
  • Assisted the Property Office with the entering and release of properties.
15

executive administrative assistant

  • Prepared and updated office records, spreadsheets and presentations to support executive needs and enhance office efficiency.
  • Managed director’s calendar and prepared meeting agenda and materials.
  • Updated and implemented administrative and executive support policy changes and monitored effects.
  • Provided services to customers, such as order placement or account information. 
1 2 3 4 5

executive administrative assistant Job Skills

For an executive administrative assistant position, your job skills are a key factor in demonstrating your value to the company and showing recruiters that you're the ight fit for the role. It's important to be specific when highlighting your skills and ensure that they are directly aligned with the job requirements, as this can greatly improve your chances of being hired. By showcasing your relevant skills and experience, you can make a compelling case for why you're the best candidate for the job.

How to include technical skills in your resume:

Technical skills are a set of specialized abilities and knowledge required to perform a particular job effectively. Some examples of technical skills are data analysis, project management, software proficiency, and programming languages, to name a few.

Add the technical skills that will get hired in your career field with our simple-to-use resume builder. Select your desired resume template, once you reach the skills section of the builder, manually write in the skill or simply click on "Add more skills". This will automatically generate the best skills for your career field, choose your skill level, and hit "Save & Next."

  • Word Processing
  • Typing
  • Microsoft Office
  • Filing
  • Multi-tasking
  • Scheduling
  • Phone Etiquette
  • Data Entry
  • Office Management
  • Calendar Management
  • Reception
  • Mail Distribution
  • Inventory Management
  • Travel Arrangements
  • Records Management
  • Document Preparation
  • Scanning
  • Copying
  • Customer Service
  • Bookkeeping
  • Spreadsheet Development.

How to include soft skills in your resume:

Soft skills are non-technical skills that relate to how you work and that can be used in any job. Including soft skills such as time management, creative thinking, teamwork, and conflict resolution demonstrate your problem-solving abilities and show that you navigate challenges and changes in the workplace efficiently.

Add competitive soft skills to make your resume stand-out to recruiters! Simply select your preferred resume template in the skills section, enter the skills manually or use the "Add more skills" option. Our resume builder will generate the most relevant soft skills for your career path. Choose your proficiency level for each skill, and then click "Save & Next" to proceed to the next section.

  • Communication
  • Interpersonal
  • Leadership
  • Time Management
  • Problem Solving
  • Decision Making
  • Critical Thinking
  • Creativity
  • Adaptability
  • Teamwork
  • Organization
  • Planning
  • Public Speaking
  • Negotiation
  • Conflict Resolution
  • Research
  • Analytical
  • Attention to Detail
  • Self-Motivation
  • Stress Management
  • Collaboration
  • Coaching
  • Mentoring
  • Listening
  • Networking
  • Strategic Thinking
  • Negotiation
  • Emotional Intelligence
  • Adaptability
  • Flexibility
  • Reliability
  • Professionalism
  • Computer Literacy
  • Technical
  • Data Analysis
  • Project Management
  • Customer Service
  • Presentation
  • Written Communication
  • Social Media
  • Troubleshooting
  • Quality Assurance
  • Collaboration
  • Supervisory
  • Risk Management
  • Database Management
  • Training
  • Innovation
  • Documentation
  • Accounting
  • Financial Management
  • Visualization
  • Reporting
  • Business Acumen
  • Process Improvement
  • Documentation
  • Relationship Management.

How to Improve Your executive administrative assistant Resume

Navigating resume pitfalls can mean the difference between landing an interview or not. Missing job descriptions or unexplained work history gaps can cause recruiters to hesitate. Let's not even talk about the impact of bad grammar, and forgetting your contact info could leave your potential employer hanging. Aim to be comprehensive, concise, and accurate.

Albert Walker

470 Oakwood Avenue, Avilla, IN 46710

Employment history

Senior Executive Administrative Assistant, Microsoft Redmond, Washington
December 2020 – Present
  • Assisting with budget preparation and monitoring
  • Coordinating events and activities
  • Organizing and maintaining files and records
Executive Administrative Assistant, JPMorgan Chase New York, New York
December 2019 – November 2020
  • Assisting with special projects
  • Assisting with budget preparation and monitoring
  • Coordinating travel arrangements
Junior Executive Administrative Assistant, Google Mountain View, California
December 2018 – November 2019

Education

Harvard University, Cambridge, Massachusetts
Bachelor of Arts in Business Administration, October, 2018

Skills

Technical
Reliability
Financial Management
Mentoring
Typing
Word Processing
Filing
Spreadsheet Development.

Include your Contact Information and Job Descriptions

Missing job descriptions lessens your chances of getting hired.

Key Insights
  • Employers want to know what you've accomplished, so make sure to include descriptions for all of your previous jobs.
  • Keep job descriptions short but don't just list your jobs.
  • Never copy-paste a job description to post on your resume. Get inspired and use tools to help you write customized descriptions.

How to Optimize Your executive administrative assistant Resume

Keep an eye out for these resume traps. Neglecting to detail your job roles or explain gaps in your career can lead to unnecessary doubts. Grammar blunders can reflect negatively on you, and without contact information, how can employers reach you? Be meticulous and complete.

Marcus Ingram

493 Meadowbrook Drive, Rolla, ND 58367
[email protected]
669-297-5289

Employment history

Chief Executive Administrative Assistant, CVS Health Woonsocket, Rhode Island
November 2019 – May 2022
  • Proccessing incomming and out-going corrispondance
  • Answering and directing phonecalls
  • Assisting with budget preperation and monitering
Executive Administrative Assistant, UnitedHealth Group Minnetonka, Minnesota
May 2018 – October 2019
  • Scheduling meeting's and appointment's
  • Providing administrative support too management
  • Processing incoming's and outgoing's correspondence
Entry Level Executive Administrative Assistant, JPMorgan Chase New York, New York
May 2017 – April 2018
  • Cooridnating events and activitiess
  • Preparing reports, documents, and presentationss
  • Creating and managing spreadsheeets

Education

University of Maryland, College Park, Maryland
MD in Human Resources Management, April, 2017
University of Maryland, College Park, Maryland
Bachelor of Science in Medical Office Administration, April, 2013

Skills

Negotiation
Teamwork
Stress Management
Quality Assurance
Bookkeeping
Typing
Scheduling
Inventory Management

Correct Grammar and Address Gap Years in Your Resume

Don't leave unexplained gaps in your work history.

Key Insights
  • When explaining gaps in your employment section, start by being honest.
  • Elaborate on the gap and show that you never stopped learning.
  • Explain and elaborate any gap in your work history by highlighting new skills.

executive administrative assistant Cover Letter Example

A cover letter can be a valuable addition to your job application when applying for an executive administrative assistant position. Cover letters provide a concise summary of your qualifications, skills, and experience, also it also gives you an opportunity to explain why you're the best fit for the job. Crafting a cover letter that showcases your relevant experience and enthusiasm for the Accounts Payable role can significantly improve your chances of securing an interview.



Pete
Daniels

[email protected]
848-245-3110
892 Ridge Drive, Rock Port, MO
64482

Chief Executive Administrative Assistant
General Electric
Boston, Massachusetts

To the Recruitment Team at General Electric


I am a results-driven Executive Administrative Assistant with 7 years of experience in Administrative & Clerical. I am excited to submit my application for the Chief Executive Administrative Assistant role at General Electric, where I believe I can make a valuable contribution to your team.


Growing up, I always had a fascination with Data Entry. As I pursued my education and gained experience in this field, I realized that this was where I could make the most impact. I have had the opportunity to work on things throughout my career like personal projects and voluntary work, which have developed in me a deep understanding of the challenges and opportunities in this field. I am excited to bring my passion and expertise to the role at and help your organization achieve its goals.


I appreciate the opportunity to apply for the Chief Executive Administrative Assistant position. I am confident that I can make a valuable contribution to your organization and that together there is no challenge that we cannot overcome. I will be waiting, hopeful for what the future will bring.


Looking forward to hearing from you,
Pete Daniels
848-245-3110
[email protected]

Pete Daniels






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Resume Design Tips and Tricks

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