5 Amazing personal assistant Resume Examples (Updated 2023) + Skills & Job Descriptions

As a personal assistant, strong organizational abilities are your most important skills. Keeping your boss on schedule and prepared for the day, while also keeping your own life on track, means managing a lot of details and handling difficult situations with tact and finesse. So if you're looking for a new position, you'll need a personal assistant resume that demonstrates the same eye for detail and ability to prioritize that will be required on the job. Success as a personal assistant is determined more by your ability to produce results than your educational accomplishments or technical certifications, and your resume needs to communicate your demonstrated impact in previous roles. With our resume sample and additional expert resources, you'll learn how to write a resume that showcases your understanding of what really matters to your potential employer and your ability to collect, organize, and communicate details in a clear and concise way.

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personal assistant: Resume Samples & Writing Guide

Employment history

Chief Personal Assistant, Microsoft Redmond, Washington

June 2017 – Present

Processing incoming and outgoing mail
Taking notes and dictation
Maintaining calendars

Personal Assistant, Apple Cupertino, California

June 2016 – May 2017

Greeting visitors
Assisting with special projects
Providing customer service and support

Junior Personal Assistant, JPMorgan Chase New York, New York

January 2015 – June 2016

Performing clerical duties such as photocopying, faxing, and mailing
Drafting and sending correspondence
Managing calendars and travel arrangements

Education

University of Texas, Austin, Texas

Bachelor of Science in Medical Office Administration, November, 2014

Skills

Attention to Detail

Computer Literacy

Supervisory

Presentation

Bookkeeping

Reception

Data Entry

Copywriting

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Employment history

Lead Personal Assistant, JPMorgan Chase New York, New York

August 2016 – Present

Maintaining confidentiality of sensitive information
Preparing reports, presentations, and correspondence
Scheduling appointments and meetings

Personal Assistant, Google Mountain View, California

August 2015 – July 2016

Maintaining calendars
Greeting visitors and directing them to the appropriate person
Providing general administrative support

Junior Personal Assistant, JPMorgan Chase New York, New York

March 2014 – July 2015

Providing customer service and support
Data entry
Answering and screening phone calls

Education

University of California, Berkeley, California

Medical Office Administration, January, 2014

Skills

Time Management

Analytical

Flexibility

Documentation

Reception

Office Management

Calendar Management

Copywriting

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Employment history

Chief Personal Assistant, Amazon Seattle, Washington

July 2019 – Present

Maintaining filing systems and databases
Providing administrative support to other departments and personnel
Managing office supplies

Associate Personal Assistant, General Electric Boston, Massachusetts

December 2018 – June 2019

Performing general office duties, such as ordering supplies
Answering and routing phone calls
Assisting with special projects

Jr. Personal Assistant, UnitedHealth Group Minnetonka, Minnesota

July 2017 – December 2018

Preparing reports, presentations, and correspondence
Providing general administrative support
Maintaining confidentiality of sensitive information

Education

University of Florida, Gainesville, Florida

Bachelor of Arts in Business Administration, May, 2017

Skills

Public Speaking

Negotiation

Visualization

Interpersonal

Office Management

Email Management

Office Administration

Scanning

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Professional Summary

A highly organized and detail-oriented professional with extensive experience as a Personal Assistant in the Administrative & Clerical field. Proven track record of providing exceptional support to executive-level staff and streamlining administrative processes.

Employment history

Senior Personal Assistant, UnitedHealth Group Minnetonka, Minnesota

February 2010 – Present

Maintaining confidentiality of sensitive information
Scheduling appointments and meetings
Scheduling appointments and meetings

Personal Assistant, General Electric Boston, Massachusetts

August 2009 – January 2010

Managing office supplies
Processing incoming and outgoing mail
Greeting visitors

Entry Level Personal Assistant, JPMorgan Chase New York, New York

August 2008 – July 2009

Managing office supplies
Greeting visitors
Greeting visitors and directing them to the appropriate person

Education

University of Illinois, Urbana, Illinois

Bachelor of Science in Accounting, June, 2008

Skills

Troubleshooting

Analytical

Planning

Business Acumen

Inventory Management

Office Management

Copywriting

Document Control.

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Employment history

Lead Personal Assistant, Apple Cupertino, California

July 2016 – Present

Answering and screening phone calls
Performing general office duties, such as ordering supplies
Managing office supplies

Associate Personal Assistant, UnitedHealth Group Minnetonka, Minnesota

February 2015 – June 2016

Providing general administrative support
Providing customer service and support
Maintaining confidentiality of sensitive information

Junior Personal Assistant, Microsoft Redmond, Washington

July 2014 – January 2015

Providing administrative support to other departments and personnel
Maintaining confidentiality of sensitive information
Performing clerical duties such as photocopying, faxing, and mailing

Education

University of Maryland, College Park, Maryland

Doctor of Human Resources Management, May, 2014

University of Maryland, College Park, Maryland

Bachelor of Science in Human Resources Management, May, 2010

Skills

Social Media

Collaboration

Reliability

Conflict Resolution

Filing

Inventory Management

Records Management

Office Management

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personal assistant Job Descriptions; Explained

If you're applying for an personal assistant position, it's important to tailor your resume to the specific job requirements in order to differentiate yourself from other candidates. Including accurate and relevant information that directly aligns with the job description can greatly increase your chances of securing an interview with potential employers.

When crafting your resume, be sure to use action verbs and a clear, concise format to highlight your relevant skills and experience. Remember, the job description is your first opportunity to make an impression on recruiters, so pay close attention to the details and make sure you're presenting yourself in the best possible light.

personal assistant/site administration

Perform general office duties, such as ordering supplies, setting up meeting rooms, maintaining levels of operational documents.
Manage and maintain manager’s meetings and calendar.
Prepare Expense Reports for Managers.
Staff Expense Reimbursements
Make travel arrangements for site staff.
Generate Purchase Orders from quotes and contracts
Match delivery dockets and invoices.

personal assistant

Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database or presentation software.
Answer telephones and give information to callers, take messages or transfer calls to appropriate individuals.
Make travel arrangements for principals.
Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board and other meetings.
Set up and manage paper or electronic filing systems, recording information, updating paperwork, such as correspondence, or other material.
Typing of dictation and putting together documents such as letters, court material, briefs and emails to clients.

personal assistant

Reporting to Manager.
Process invoices and liaise with suppliers to resolve any discrepancies.
Collect and deposit money into bank account and advise accounts department of transactions
Process Labour Hire invoices.

personal assistant

To the Managing Director Key Responsibilities Manage and maintain the MD’s diary and email account.
Filter emails, highlight urgent correspondence and print attachments.
Organize inbound emails into the appropriate folders and any relevant information to be copied into the correct file on the hard drive.
Respond to emails as much as possible, dealing with appointments, requiring Bio or photos etc.
Ensure busy diary commitments, papers and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers etc.
And troubleshooting problems.
Conduct weekly diary meetings with the MD to discuss upcoming engagements, invitations and other requests.

personal assistant

Coordinate conferences, meetings, or special events, such as luncheons or workshops.
Arrange conference or travel reservations for office personnel.
Review work done by Operations Manager to check for correct spelling and grammar.
File and retrieve corporate documents, correspondences, records, and reports.
Coordinate with other professionals, such as Project Coordinators, Consultants, Sales Agents, Mechanic etc. to ensure job success.
Plan, coordinate, and oversee logistics for Tax payment by or before deadline.
Order new items to maintain inventory

1 … 7 8 9 10 11 … 47

personal assistant/site administration Job Skills

For an personal assistant/site administration position, your job skills are a key factor in demonstrating your value to the company and showing recruiters that you're the ight fit for the role. It's important to be specific when highlighting your skills and ensure that they are directly aligned with the job requirements, as this can greatly improve your chances of being hired. By showcasing your relevant skills and experience, you can make a compelling case for why you're the best candidate for the job.

How to include technical skills in your resume:

Technical skills are a set of specialized abilities and knowledge required to perform a particular job effectively. Some examples of technical skills are data analysis, project management, software proficiency, and programming languages, to name a few.

Add the technical skills that will get hired in your career field with our simple-to-use resume builder. Select your desired resume template, once you reach the skills section of the builder, manually write in the skill or simply click on "Add more skills". This will automatically generate the best skills for your career field, choose your skill level, and hit "Save & Next."

Data Entry
Typing
Filing
Word Processing
Spreadsheets
Scheduling
Office Administration
Calendar Management
Multi-tasking
Data Analysis
Email Management
Records Management
Bookkeeping
Office Management
Inventory Management
Reception
Data Collection
Scanning
Copywriting
Document Management
Document Control.

How to include soft skills in your resume:

Soft skills are non-technical skills that relate to how you work and that can be used in any job. Including soft skills such as time management, creative thinking, teamwork, and conflict resolution demonstrate your problem-solving abilities and show that you navigate challenges and changes in the workplace efficiently.

Add competitive soft skills to make your resume stand-out to recruiters! Simply select your preferred resume template in the skills section, enter the skills manually or use the "Add more skills" option. Our resume builder will generate the most relevant soft skills for your career path. Choose your proficiency level for each skill, and then click "Save & Next" to proceed to the next section.

Communication
Interpersonal
Leadership
Time Management
Problem Solving
Decision Making
Critical Thinking
Creativity
Adaptability
Teamwork
Organization
Planning
Public Speaking
Negotiation
Conflict Resolution
Research
Analytical
Attention to Detail
Self-Motivation
Stress Management
Collaboration
Coaching
Mentoring
Listening
Networking
Strategic Thinking
Negotiation
Emotional Intelligence
Adaptability
Flexibility
Reliability
Professionalism
Computer Literacy
Technical
Data Analysis
Project Management
Customer Service
Presentation
Written Communication
Social Media
Troubleshooting
Quality Assurance
Collaboration
Supervisory
Risk Management
Database Management
Training
Innovation
Documentation
Accounting
Financial Management
Visualization
Reporting
Business Acumen
Process Improvement
Documentation
Relationship Management.

How to Improve Your personal assistant/site administration Resume

Navigating resume pitfalls can mean the difference between landing an interview or not. Missing job descriptions or unexplained work history gaps can cause recruiters to hesitate. Let's not even talk about the impact of bad grammar, and forgetting your contact info could leave your potential employer hanging. Aim to be comprehensive, concise, and accurate.

Employment history

Chief Personal Assistant, Google Mountain View, California

December 2016 – May 2022

Coordinating events
Scheduling appointments and meetings
Maintaining confidentiality of sensitive information

Personal Assistant, JPMorgan Chase New York, New York

December 2015 – November 2016

Processing incoming and outgoing mail
Assisting with special projects
Coordinating events and activities

Entry Level Personal Assistant, Google Mountain View, California

July 2014 – November 2015

Greeting visitors
Answering and routing phone calls
Processing expense reports

Education

University of Maryland, College Park, Maryland

Medical Office Administration, May, 2014

Skills

Conflict Resolution

Research

Self-Motivation

Innovation

Filing

Copywriting

Word Processing

Office Management

Provide your Contact Information and Address Year Gaps

Always explain any gaps in your work history to your advantage.

Key Insights

Employers want to know what you've accomplished, so make sure to explain any gaps using a professional summary.
Adding extra details and context to explain why you have a gap in your work history shows employers you are a good fit for the position.

How to Optimize Your personal assistant/site administration Resume

Keep an eye out for these resume traps. Neglecting to detail your job roles or explain gaps in your career can lead to unnecessary doubts. Grammar blunders can reflect negatively on you, and without contact information, how can employers reach you? Be meticulous and complete.

Professional Summary

Highly organized and efficient Personal Assistant with experience providing administrative and clerical support in a fast-paced environment. Proven ability to manage multiple projects and tasks with accuracy and attention to detail.

Employment history

Senior Personal Assistant, Walmart Bentonville, Arkansas

February 2014 – Present

Greeting visitors and directing they to the appropiate person
Providing general administrativ support
Processing expenses report

Associate Personal Assistant, CVS Health Woonsocket, Rhode Island

February 2013 – January 2014

Dratfing and sending correspondence
Booking travel arrangeMents
Proccessing expense reports

Junior Personal Assistant, Walmart Bentonville, Arkansas

July 2012 – January 2013

"I went to the store and bought some apples"
I went too the store an bought some apples

Education

University of Michigan, Ann Arbor, Michigan

Master of Arts in Medical Office Administration, June, 2012

University of Michigan, Ann Arbor, Michigan

Bachelor of Science in Business Administration, June, 2008

Skills

Communication

Leadership

Conflict Resolution

Creativity

Filing

Office Management

Typing

Copywriting

Include Job Descriptions and Avoid Bad Grammar

Avoid sending a wrong first impression by proofreading your resume.

Key Insights

Spelling and typos are the most common mistakes recruiters see in resumes and by simply avoiding them you can move ahead on the hiring process.
Before submitting your resume, double check to avoid typos.

personal assistant/site administration Cover Letter Example

A cover letter can be a valuable addition to your job application when applying for an personal assistant/site administration position. Cover letters provide a concise summary of your qualifications, skills, and experience, also it also gives you an opportunity to explain why you're the best fit for the job. Crafting a cover letter that showcases your relevant experience and enthusiasm for the Accounts Payable role can significantly improve your chances of securing an interview.

Chief Personal Assistant
Apple
Cupertino, California

Dear Hiring Committee

I am writing to express my interest in the Chief Personal Assistant position at Apple. As a Personal Assistant with 8 years of experience in Administrative & Clerical myself, I believe I have the necessary skills and expertise to excel in this role.

Throughout my life, I have been passionate about Accounting and have pursued opportunities to make a difference in this field. My experience in various areas, not just in Administrative & Clerical, has given me the opportunity to develop my skills in Attention to Detail and Computer Literacy, which I am excited to apply to the role at Apple. I am eager to work with a team that shares my values and to help your organization achieve its well determined goals.

Thank you for considering my application for the Chief Personal Assistant position. I hope you will allow me to show you what I am capable of bringing to your organization and how we can work together to make an impact on the industry.

Cordially,
Kenny Miller
734-588-9352
millerkenny@yandex.com

Kenny Miller

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