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1

executive administrative assistant / human resources coordinator

  • Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.
  • Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.
  • Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
  • Interview job applicants to obtain information on work history, training, education, or job skills.
  • Coordinate with outside staffing agencies to secure temporary employees, based on departmental needs.
2

executive administrative assistant

  • Maintain scheduling and event calendar
  • Schedule and confirm appointments for the Chief Executive Officer
  • Coordinate conferences, meetings, or special events, such as fellowships and conferences.
  • Establish work procedures or schedules and keep track of the daily work of The CEO.
3

executive administrative assistant

  • Maintain executive appointment schedule by planning and scheduling meetings conferences,  teleconferences and travel
  • Fielded general inquiries and transmitted to the appropriate person
  • Prepared and edited daily operation and sales reports and presentations
  • Support human resources with onboarding of new employees
  • Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner
  • Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work
4

executive administrative assistant

  • Set up and manage paper and electronic filing systems, recording information, updating paperwork, and maintaining documents, such as attendance records, correspondence, or other material.
  • Greet visitors and callers, handling their inquiries and directing them to the appropriate persons according to their needs.
  • Supported executive director with schedule requests and preparing expense reports and reimbursements
  • Provided complete administrative support; multiple phone lines, processing and distributing mail, enrollment verifications, ordering and distributing uniforms, managing office supplies, heavy filing and proctoring exams
5

executive administrative assistant

  • Organized and maintained President’s calendar and assisted VP & Senior Level Designers with event schedules.
  • Transcribed Project Meeting notes to send to clients and designers. 
  • Registered staff for events and schedule meetings with clients and vendors. 
  • Flight/Hotel arrangements for President.
  • Organized in-house meetings, webinars, and lunches – catering, equipment and material.
  • Assisted payroll with revising timesheet on a weekly basis as well as entering Expense and Reimbursement bills.
  • Client invoicing.