5 Amazing receptionist and administrative assistant Resume Examples (Updated 2023) + Skills & Job Descriptions

receptionist and administrative assistant

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receptionist and administrative assistant: Resume Samples & Writing Guide

Employment history

Lead Receptionist And Administrative Assistant, CVS Health Woonsocket, Rhode Island

December 2022 – Present

Greeting and directing visitors
Data entry and database management
Setting up meetings and appointments

Receptionist And Administrative Assistant, Microsoft Redmond, Washington

June 2022 – November 2022

Maintaining filing systems and databases
Preparing reports and presentations
Providing administrative support to staff members

Jr. Receptionist And Administrative Assistant, JPMorgan Chase New York, New York

December 2020 – May 2022

Providing administrative support to staff members
Data entry and database management
Processing mail and packages

Education

University of Wisconsin, Madison, Wisconsin

MD in Accounting, October, 2020

University of Wisconsin, Madison, Wisconsin

Bachelor of Science in Human Resources Management, November, 2016

Skills

Customer Service

Interpersonal

Supervisory

Self-Motivation

Receptionist Duties

Accounting

MS Office

Email Management

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Professional Summary

A motivated and organized individual with experience in receptionist and administrative assistant roles. Possesses excellent customer service, communication, and organizational skills.

Employment history

Senior Receptionist And Administrative Assistant, Amazon Seattle, Washington

July 2012 – Present

Assisting with special projects
Maintaining filing systems and databases
Performing general office duties, such as photocopying and faxing

Receptionist And Administrative Assistant, Bank of America Charlotte, North Carolina

July 2011 – June 2012

Data entry and database management
Processing mail and packages
Setting up meetings and appointments

Jr. Receptionist And Administrative Assistant, CVS Health Woonsocket, Rhode Island

January 2010 – June 2011

Processing mail and packages
Assisting with special projects
Providing administrative support to staff members

Education

Harvard University, Cambridge, Massachusetts

Master of Arts in Human Resources Management, November, 2009

Harvard University, Cambridge, Massachusetts

Bachelor of Arts in Office Administration, November, 2005

Skills

Business Acumen

Written Communication

Planning

Attention to Detail

Scheduling

Typing

Email Management

Faxing

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Employment history

Senior Receptionist And Administrative Assistant, Walmart Bentonville, Arkansas

September 2019 – Present

Scheduling and coordinating travel arrangements
Setting up meetings and appointments
Greeting and directing visitors

Receptionist And Administrative Assistant, Walmart Bentonville, Arkansas

September 2018 – August 2019

Greeting and directing visitors
Answering and directing incoming phone calls
Performing general office duties, such as photocopying and faxing

Junior Receptionist And Administrative Assistant, Apple Cupertino, California

September 2017 – August 2018

Greeting and directing visitors
Assisting with special projects
Scheduling and coordinating travel arrangements

Education

University of Michigan, Ann Arbor, Michigan

MD in Medical Office Administration, July, 2017

University of Michigan, Ann Arbor, Michigan

Bachelor of Science in Human Resources Management, July, 2013

Skills

Technical

Strategic Thinking

Coaching

Creativity

Office Management

Scheduling

Mail Distribution.

Accounting

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Employment history

Chief Receptionist And Administrative Assistant, Amazon Seattle, Washington

September 2019 – Present

Managing calendars and scheduling meetings
Performing general office duties, such as photocopying and faxing
Creating and maintaining filing systems

Associate Receptionist And Administrative Assistant, General Electric Boston, Massachusetts

February 2019 – August 2019

Coordinating office activities and operations
Maintaining filing systems and databases
Maintaining office supplies and equipment

Junior Receptionist And Administrative Assistant, CVS Health Woonsocket, Rhode Island

August 2018 – January 2019

Creating and maintaining filing systems
Data entry and database management
Managing calendars and scheduling meetings

Education

University of Illinois, Urbana, Illinois

Bachelor of Science in Accounting, June, 2018

Skills

Stress Management

Collaboration

Data Analysis

Supervisory

Invoicing

Accounting

Data Entry

Mail Distribution.

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Employment history

Senior Receptionist And Administrative Assistant, Google Mountain View, California

October 2018 – Present

Maintaining office supplies and equipment
Greeting and directing visitors
Performing general office duties, such as photocopying and faxing

Receptionist And Administrative Assistant, UnitedHealth Group Minnetonka, Minnesota

October 2017 – October 2018

Preparing reports and presentations
Performing general office duties, such as photocopying and faxing
Maintaining filing systems and databases

Jr. Receptionist And Administrative Assistant, Walmart Bentonville, Arkansas

May 2016 – October 2017

Greeting and directing visitors
Processing mail and packages
Data entry and database management

Education

University of California, Berkeley, California

Human Resources, March, 2016

Skills

Conflict Resolution

Reliability

Creativity

Teamwork

Bookkeeping

Word Processing

Data Entry

Inventory Management

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receptionist and administrative assistant Job Descriptions; Explained

If you're applying for an receptionist and administrative assistant position, it's important to tailor your resume to the specific job requirements in order to differentiate yourself from other candidates. Including accurate and relevant information that directly aligns with the job description can greatly increase your chances of securing an interview with potential employers.

When crafting your resume, be sure to use action verbs and a clear, concise format to highlight your relevant skills and experience. Remember, the job description is your first opportunity to make an impression on recruiters, so pay close attention to the details and make sure you're presenting yourself in the best possible light.

receptionist and administrative assistant

Working with a developer/builder to contribute to facilitating sales and administration
Data entry into multiple computer systems/databases
Handling of multiple legal documents, cheques, etc.
Answering all incoming office phone calls and emails – directing them to the proper individual(s)
Registering clients and agents
Monitoring and tracking daily and monthly traffic including phone calls, emails, and walk-ins
Overseeing every individual that comes into the office – knowing what each person in detail is at the office for and assisting them accordingly

receptionist and administrative assistant

Organizing and scheduling appointments with admin software
provide general administrative and clerical support including mailing, scanning, faxing and copying to management
manage calendar for Managing Director
assist in resolving any administrative problems
run company’s errands to post office and office supply store
schedule and coordinate meetings, appointments and travel arrangements for Managers
maintain office supplies for department

receptionist and administrative assistant

Assisting a large volume of agents and clients, as well as staff, at the same time
Prioritize tasks without supervision and manage time sufficiently
Managing and overseeing office inventory; placing orders when needed
Directing appointments to proper staff
Creating and maintaining multiple spreadsheets and word documents (sufficient use of Microsoft Office and Google Drive)
Printing and filing large amounts
Sending out and receiving all distributions through multiple mailing systems

receptionist and administrative assistant Job Skills

For an receptionist and administrative assistant position, your job skills are a key factor in demonstrating your value to the company and showing recruiters that you're the ight fit for the role. It's important to be specific when highlighting your skills and ensure that they are directly aligned with the job requirements, as this can greatly improve your chances of being hired. By showcasing your relevant skills and experience, you can make a compelling case for why you're the best candidate for the job.

How to include technical skills in your resume:

Technical skills are a set of specialized abilities and knowledge required to perform a particular job effectively. Some examples of technical skills are data analysis, project management, software proficiency, and programming languages, to name a few.

Add the technical skills that will get hired in your career field with our simple-to-use resume builder. Select your desired resume template, once you reach the skills section of the builder, manually write in the skill or simply click on "Add more skills". This will automatically generate the best skills for your career field, choose your skill level, and hit "Save & Next."

Word Processing
Filing
Data Entry
MS Office
Typing
Office Management
Scheduling
Invoicing
Calendar Management
Receptionist Duties
Customer Service
Telephone Skills
Email Management
Bookkeeping
Copying
Scanning
Faxing
Accounting
Inventory Management
Mail Distribution.

How to include soft skills in your resume:

Soft skills are non-technical skills that relate to how you work and that can be used in any job. Including soft skills such as time management, creative thinking, teamwork, and conflict resolution demonstrate your problem-solving abilities and show that you navigate challenges and changes in the workplace efficiently.

Add competitive soft skills to make your resume stand-out to recruiters! Simply select your preferred resume template in the skills section, enter the skills manually or use the "Add more skills" option. Our resume builder will generate the most relevant soft skills for your career path. Choose your proficiency level for each skill, and then click "Save & Next" to proceed to the next section.

Communication
Interpersonal
Leadership
Time Management
Problem Solving
Decision Making
Critical Thinking
Creativity
Adaptability
Teamwork
Organization
Planning
Public Speaking
Negotiation
Conflict Resolution
Research
Analytical
Attention to Detail
Self-Motivation
Stress Management
Collaboration
Coaching
Mentoring
Listening
Networking
Strategic Thinking
Negotiation
Emotional Intelligence
Adaptability
Flexibility
Reliability
Professionalism
Computer Literacy
Technical
Data Analysis
Project Management
Customer Service
Presentation
Written Communication
Social Media
Troubleshooting
Quality Assurance
Collaboration
Supervisory
Risk Management
Database Management
Training
Innovation
Documentation
Accounting
Financial Management
Visualization
Reporting
Business Acumen
Process Improvement
Documentation
Relationship Management.

How to Improve Your receptionist and administrative assistant Resume

Navigating resume pitfalls can mean the difference between landing an interview or not. Missing job descriptions or unexplained work history gaps can cause recruiters to hesitate. Let's not even talk about the impact of bad grammar, and forgetting your contact info could leave your potential employer hanging. Aim to be comprehensive, concise, and accurate.

Employment history

Chief Receptionist And Administrative Assistant, Google Mountain View, California

May 2016 – May 2022

Processing mail and packages
Maintaining filing systems and databases
Preparing reports and presentations

Receptionist And Administrative Assistant, General Electric Boston, Massachusetts

May 2015 – April 2016

Coordinating office activities and operations
Answering and directing incoming phone calls
Assisting with special projects

Junior Receptionist And Administrative Assistant, UnitedHealth Group Minnetonka, Minnesota

May 2014 – April 2015

Coordinating office activities and operations
Maintaining filing systems and databases
Managing calendars and scheduling meetings

Education

University of Michigan, Ann Arbor, Michigan

Master of Arts in Medical Office Administration, March, 2014

University of Michigan, Ann Arbor, Michigan

Bachelor of Arts in Office Administration, March, 2010

Skills

Critical Thinking

Reporting

Mentoring

Listening

MS Office

Data Entry

Receptionist Duties

Word Processing

Provide your Contact Information and Address Year Gaps

Always explain any gaps in your work history to your advantage.

Key Insights

Employers want to know what you've accomplished, so make sure to explain any gaps using a professional summary.
Adding extra details and context to explain why you have a gap in your work history shows employers you are a good fit for the position.

How to Optimize Your receptionist and administrative assistant Resume

Keep an eye out for these resume traps. Neglecting to detail your job roles or explain gaps in your career can lead to unnecessary doubts. Grammar blunders can reflect negatively on you, and without contact information, how can employers reach you? Be meticulous and complete.

Professional Summary

Highly organized and detail-oriented Receptionist and Administrative Assistant with extensive experience providing professional administrative support in a variety of settings. Skilled in customer service, data entry, and problem solving.

Employment history

Chief Receptionist And Administrative Assistant, Amazon Seattle, Washington

November 2012 – Present

Providin administrative support to staff memers
Answerin and directin incoming phone calls
Maintainin filing systems and databses

Receptionist And Administrative Assistant, JPMorgan Chase New York, New York

November 2011 – October 2012

Scheduling and coordinatting travel arrangments
Creating and maintainting filing systems
Managings calendars and schedulings meetings

Junior Receptionist And Administrative Assistant, Amazon Seattle, Washington

April 2011 – October 2011

"I have been in this city for a few years now.
I have been in this city for a few year's now.

Education

Harvard University, Cambridge, Massachusetts

Master of Arts in Human Resources Management, March, 2011

Harvard University, Cambridge, Massachusetts

Bachelor of Arts in Business Administration, March, 2007

Skills

Research

Documentation

Technical

Social Media

MS Office

Accounting

Calendar Management

Receptionist Duties

Include Job Descriptions and Avoid Bad Grammar

Avoid sending a wrong first impression by proofreading your resume.

Key Insights

Spelling and typos are the most common mistakes recruiters see in resumes and by simply avoiding them you can move ahead on the hiring process.
Before submitting your resume, double check to avoid typos.

receptionist and administrative assistant Cover Letter Example

A cover letter can be a valuable addition to your job application when applying for an receptionist and administrative assistant position. Cover letters provide a concise summary of your qualifications, skills, and experience, also it also gives you an opportunity to explain why you're the best fit for the job. Crafting a cover letter that showcases your relevant experience and enthusiasm for the Accounts Payable role can significantly improve your chances of securing an interview.

Lead Receptionist And Administrative Assistant
Microsoft
Redmond, Washington

To the respected Microsoft Recruitment Team

As a Receptionist And Administrative Assistant with a proven track record of success in Administrative & Clerical, I am excited to apply for the Lead Receptionist And Administrative Assistant position at Microsoft. I believe that my skills and expertise would make a valuable contribution to your team.

My diverse life experiences have taught me the importance of adaptability, creativity, and resilience. Whether it was on the job, or simply on my day to day, I have learned to navigate challenges and find innovative solutions. I am confident that I possess the skills and expertise necessary to excel in the position at Microsoft and I am excited about the opportunity to grow with a team that values these qualities and contribute to your organization's growth and success.

I appreciate the time and consideration you have given my application. I am confident that if we work together we could achieve great things and so I look forward to the opportunity to join your team.

Bests,
Bernie Hawkins
695-195-1080
hawkinsbernie6@aol.com

Bernie Hawkins

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