5 Amazing legal secretary Resume Examples (Updated 2023) + Skills & Job Descriptions

Maybe you love watching legal dramas, or perhaps you simply want to do your part in upholding justice by working for a law firm. You may even plan to attend law school in the future. Be sure to convey your understanding of this secretarial position to a hiring manager, who may not be willing to call you for an interview if your legal secretary resume is not polished and clearly written. Legal secretaries perform clerical duties in law firms or for lawyers who work in private practice. These individuals must be familiar with the type of law practiced by the lawyer for which they are working, and they must be willing and able to work on multiple projects at the same time. Regardless of where you work, as a legal secretary, you may assist lawyers by typing, transcribing, filing, or completing other clerical tasks such as updating databases or calling clients as needed. Before sending out resumes, make yours as strong as can be by using our writing advice and resume sample templates to impress potential employers.

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legal secretary: Resume Samples & Writing Guide

Professional Summary

Highly organized and detail-oriented Legal Secretary with extensive experience in administrative and clerical duties. Possesses excellent communication and customer service skills, as well as the ability to multitask and prioritize efficiently.

Employment history

Lead Legal Secretary, JPMorgan Chase New York, New York

February 2010 – Present

Scheduling and organizing meetings, appointments, and conferences
Answering phones, taking messages, and responding to inquiries
Assisting attorneys with research and other tasks

Associate Legal Secretary, CVS Health Woonsocket, Rhode Island

February 2009 – January 2010

Performing administrative tasks such as copying, scanning, and faxing
Preparing and filing court documents
Scheduling and organizing meetings, appointments, and conferences

Jr. Legal Secretary, Apple Cupertino, California

August 2008 – January 2009

Scheduling and organizing meetings, appointments, and conferences
Calendaring, scheduling and organizing meetings
Assisting attorneys with research

Education

University of Texas, Austin, Texas

MD in Accounting, June, 2008

University of Texas, Austin, Texas

Bachelor of Arts in Business Administration, June, 2004

Skills

Communication

Documentation

Reliability

Decision Making

Microsoft Office

Word Processing

Court Procedures

Legal Documents

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Professional Summary

Highly organized and detail-oriented Legal Secretary with a passion for providing exceptional administrative support to attorneys and staff. Proficient in legal terminology, document preparation, and client management.

Employment history

Lead Legal Secretary, Google Mountain View, California

July 2011 – Present

Drafting correspondence
Coordinating travel arrangements
Entering data into databases

Legal Secretary, CVS Health Woonsocket, Rhode Island

February 2010 – June 2011

Summarizing depositions, interrogatories, and other legal documents
Drafting, editing and formatting legal documents
Drafting and preparing legal documents

Junior Legal Secretary, Google Mountain View, California

July 2009 – January 2010

Creating spreadsheets and presentations
Answering telephones and responding to inquiries
Entering data into databases

Education

University of Wisconsin, Madison, Wisconsin

Doctor of Office Administration, June, 2009

University of Wisconsin, Madison, Wisconsin

Bachelor of Arts in Office Administration, June, 2005

Skills

Reporting

Listening

Risk Management

Interpersonal

Legal Documents

Calendaring

Legal Research

Records Management

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Employment history

Lead Legal Secretary, Google Mountain View, California

July 2018 – Present

Performing administrative tasks such as copying, scanning, and faxing
Assisting with billing and accounts receivable
Handling confidential information with discretion

Legal Secretary, Amazon Seattle, Washington

January 2017 – June 2018

Scheduling and organizing meetings, appointments, and conferences
Answering telephones and responding to inquiries
Drafting and preparing legal documents

Junior Legal Secretary, General Electric Boston, Massachusetts

August 2015 – December 2016

Maintaining and organizing files, both electronic and paper
Scheduling and organizing meetings, appointments, and conferences
Filing documents with the court

Education

University of California, Berkeley, California

Project Management, June, 2015

Skills

Conflict Resolution

Teamwork

Organization

Negotiation

Calendaring

Typing

File Management

Document Management

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Employment history

Chief Legal Secretary, Microsoft Redmond, Washington

September 2022 – Present

Scheduling and organizing meetings, appointments, and conferences
Assisting attorneys with research
Creating spreadsheets and presentations

Legal Secretary, Google Mountain View, California

March 2021 – August 2022

Preparing and filing reports
Maintaining and organizing files
Coordinating travel arrangements

Entry Level Legal Secretary, JPMorgan Chase New York, New York

March 2020 – February 2021

Drafting and preparing legal documents
Assisting with billing and collections
Preparing and filing reports

Education

University of Illinois, Urbana, Illinois

MD in Business Administration, February, 2020

University of Illinois, Urbana, Illinois

Bachelor of Arts in Business Administration, February, 2016

Skills

Collaboration

Innovation

Financial Management

Attention to Detail

Document Formatting

Proofreading

Document Management

Calendaring

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Employment history

Jr. Legal Secretary, Apple Cupertino, California

May 2022 – February 2023

Preparing and filing reports
Managing calendars and deadlines
Preparing expense reports

Education

University of Maryland, College Park, Maryland

MD in Business Administration, March, 2022

University of Maryland, College Park, Maryland

Bachelor of Science in Human Resources Management, March, 2018

Skills

Collaboration

Data Analysis

Negotiation

Interpersonal

Court Procedures

Microsoft Office

Legal Writing

Word Processing

Use This legal secretary Resume Template

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legal secretary Job Descriptions; Explained

If you're applying for an legal secretary position, it's important to tailor your resume to the specific job requirements in order to differentiate yourself from other candidates. Including accurate and relevant information that directly aligns with the job description can greatly increase your chances of securing an interview with potential employers.

When crafting your resume, be sure to use action verbs and a clear, concise format to highlight your relevant skills and experience. Remember, the job description is your first opportunity to make an impression on recruiters, so pay close attention to the details and make sure you're presenting yourself in the best possible light.

legal secretary

Attended clients inquries over the phone and email.
Reviewed case files and reported case progress to clients and attorneys.
Scheduled appointments, court appearances and depositions for attorneys.
Scheduled and confirmed appointments for both, lawyers and clients.
Kept files on active and inactive cases.
Carry out administrative procedures.

legal secretary

Strategic file management of personal injury and property damage cases by identifying, obtaining and tracking pending documents/reports.
Corresponding with clients to convey relevant information and updates from medical clinics/hospitals, insurance and motor workshops on behalf of Lawyer.
Drafting legal documents to quantify damages.
Negotiating with insurance and producing counterproposals for final settlement.
Greeting visitors and performing initial screening of clients.

legal secretary

Dictaphone typing of legal letters.
Typing of legal documents i.e. Wills, Powers of Attorney, Contracts
Assist with conveyancing.
Daily banking duties.

legal secretary / administrative

Prepared and processed legal documents and papers, such as summonses, subpoenas, complaints, appeals, motions, and pretrial agreements.
Mailed, faxed, or arranged for delivery of legal correspondence to clients, witnesses, and court officials.
Received and placed telephone calls; scheduled and made appointments; scheduled calendar events; scheduled and confirmed appointments for clients, customers or supervisors.
Greeted visitors or callers and handled their inquiries.
Opened, read, and distributed incoming mail or other materials and answered routine letters, such as auditors’ letters.
Stored completed documents in appropriate locations.
Managed and maintained executives’ schedules.

legal secretary

Made travel arrangements for executives.
Open, sort, and distribute incoming correspondence, including faxes and emails.
Prepared responses to correspondence containing routine inquiries.
Provide clerical support to other attorneys.

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legal secretary Job Skills

For an legal secretary position, your job skills are a key factor in demonstrating your value to the company and showing recruiters that you're the ight fit for the role. It's important to be specific when highlighting your skills and ensure that they are directly aligned with the job requirements, as this can greatly improve your chances of being hired. By showcasing your relevant skills and experience, you can make a compelling case for why you're the best candidate for the job.

How to include technical skills in your resume:

Technical skills are a set of specialized abilities and knowledge required to perform a particular job effectively. Some examples of technical skills are data analysis, project management, software proficiency, and programming languages, to name a few.

Add the technical skills that will get hired in your career field with our simple-to-use resume builder. Select your desired resume template, once you reach the skills section of the builder, manually write in the skill or simply click on "Add more skills". This will automatically generate the best skills for your career field, choose your skill level, and hit "Save & Next."

Word Processing
Typing
Legal Terminology
Filing
Document Management
Proofreading
Scheduling
Calendaring
Transcription
Data Entry
File Management
Microsoft Office
Records Management
Legal Research
Court Procedures
Legal Documents
Document Formatting
Legal Writing
Administrative Support
Correspondence
Office Management

How to include soft skills in your resume:

Soft skills are non-technical skills that relate to how you work and that can be used in any job. Including soft skills such as time management, creative thinking, teamwork, and conflict resolution demonstrate your problem-solving abilities and show that you navigate challenges and changes in the workplace efficiently.

Add competitive soft skills to make your resume stand-out to recruiters! Simply select your preferred resume template in the skills section, enter the skills manually or use the "Add more skills" option. Our resume builder will generate the most relevant soft skills for your career path. Choose your proficiency level for each skill, and then click "Save & Next" to proceed to the next section.

Communication
Interpersonal
Leadership
Time Management
Problem Solving
Decision Making
Critical Thinking
Creativity
Adaptability
Teamwork
Organization
Planning
Public Speaking
Negotiation
Conflict Resolution
Research
Analytical
Attention to Detail
Self-Motivation
Stress Management
Collaboration
Coaching
Mentoring
Listening
Networking
Strategic Thinking
Negotiation
Emotional Intelligence
Adaptability
Flexibility
Reliability
Professionalism
Computer Literacy
Technical
Data Analysis
Project Management
Customer Service
Presentation
Written Communication
Social Media
Troubleshooting
Quality Assurance
Collaboration
Supervisory
Risk Management
Database Management
Training
Innovation
Documentation
Accounting
Financial Management
Visualization
Reporting
Business Acumen
Process Improvement
Documentation
Relationship Management.

How to Improve Your legal secretary Resume

Navigating resume pitfalls can mean the difference between landing an interview or not. Missing job descriptions or unexplained work history gaps can cause recruiters to hesitate. Let's not even talk about the impact of bad grammar, and forgetting your contact info could leave your potential employer hanging. Aim to be comprehensive, concise, and accurate.

Employment history

Chief Legal Secretary, UnitedHealth Group Minnetonka, Minnesota

October 2021 – May 2022

Coordinating travel arrangements
Managing calendars and deadlines
Providing general administrative support

Associate Legal Secretary, UnitedHealth Group Minnetonka, Minnesota

April 2020 – September 2021

Coordinating travel arrangements
Answering telephones and responding to inquiries
Answering phones, taking messages, and responding to inquiries

Junior Legal Secretary, Apple Cupertino, California

October 2019 – March 2020

Education

University of Illinois, Urbana, Illinois

Master of Arts in Office Administration, August, 2019

University of Illinois, Urbana, Illinois

Bachelor of Science in Medical Office Administration, August, 2015

Skills

Organization

Presentation

Process Improvement

Analytical

Records Management

Office Management

Word Processing

Legal Terminology

Unexplained Year Gaps and Missing Job Experiences are a No-no

Gaps in your resume can prevent recruiters from hiring you if you don't explain them.

Key Insights

It's okay to have gaps in your work experience but always offer a valid explanation instead of just hiding it.
Use the gap to talk about positive attributes or additional skills you've learned.
Be honest and straightforward about the gap and explain it using a professional summary.

How to Optimize Your legal secretary Resume

Keep an eye out for these resume traps. Neglecting to detail your job roles or explain gaps in your career can lead to unnecessary doubts. Grammar blunders can reflect negatively on you, and without contact information, how can employers reach you? Be meticulous and complete.

Employment history

Chief Legal Secretary, Amazon Seattle, Washington

December 2017 – Present

Prepairing & filing reports
Providing general adminstrative support
Managng calenders & deadlines

Legal Secretary, Microsoft Redmond, Washington

December 2016 – November 2017

Prepairing expence report's
Answering phone's, taking message's, and responding too inquirie's
Prepairing and filing court document's

Entry Level Legal Secretary, JPMorgan Chase New York, New York

July 2015 – November 2016

Providin general administrativ support
Assisting attornies with research
Proofreadin and editin documents

Education

University of Texas, Austin, Texas

MD in Business Administration, May, 2015

University of Texas, Austin, Texas

Bachelor of Arts in Accounting, May, 2011

Skills

Creativity

Organization

Professionalism

Reliability

Scheduling

File Management

Court Procedures

Filing

Avoid Spelling Mistakes and Include your Contact Information

Missing contact information prevents recruiters from understanding you're the best fit for the position.

Key Insights

Make sure you're not missing contact information on your resume. That should include your full name, telephone number and email address.
Make sure to use a professional email address as part of your contact information.
Highlight your contact information and double check that everything is accurate to help recruiters get in touch with you.

legal secretary Cover Letter Example

A cover letter can be a valuable addition to your job application when applying for an legal secretary position. Cover letters provide a concise summary of your qualifications, skills, and experience, also it also gives you an opportunity to explain why you're the best fit for the job. Crafting a cover letter that showcases your relevant experience and enthusiasm for the Accounts Payable role can significantly improve your chances of securing an interview.

Lead Legal Secretary
JPMorgan Chase
New York, New York

Greetings JPMorgan Chase Recruitment Team

I am writing to express my interest in the Lead Legal Secretary position at JPMorgan Chase. As a Legal Secretary with 15 years of experience in Administrative & Clerical myself, I believe I have the necessary skills and expertise to excel in this role.

My diverse life experiences have taught me the importance of adaptability, creativity, and resilience. Whether it was on the job, or simply on my day to day, I have learned to navigate challenges and find innovative solutions. I am confident that I possess the skills and expertise necessary to excel in the position at JPMorgan Chase and I am excited about the opportunity to grow with a team that values these qualities and contribute to your organization's growth and success.

I appreciate the opportunity to apply for the Lead Legal Secretary position. I am committed to making a positive impact on the world, so I am thrilled about the opportunity to join your team and work towards achieving our shared goals for the betterment of everyone.

With gratitude,
Xavier Ellis
659-332-7236
ellisxavier13@yandex.com

Xavier Ellis

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