5 Amazing executive secretary Resume Examples (Updated 2023) + Skills & Job Descriptions

You’re often referred to as the “heartbeat of the organization” and for a good reason. Your role supporting the CEO and other key executives keeps them in the right place at the right time so the company will operate at peak efficiency. You handle all their calls and emails, manage their calendars, make all the travel arrangements, and figure out those complicated monthly expense reports. Even with all your talent and skill, you may have a difficult time getting your next job without a strong executive secretary resume. The thought of writing such a document can feel challenging whether you’re new to the workforce or already have years of experience. It needs to highlight your expert knowledge of Microsoft Office applications and fast typing ability, along with your expertise in communicating with others and your organization skills. We have a resume sample to guide you in creating a document that focuses on all of your many talents. Our expert writing advice, tips, and templates will help improve your chances of getting an interview for your next job.

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executive secretary: Resume Samples & Writing Guide

Employment history

Chief Executive Secretary, CVS Health Woonsocket, Rhode Island

August 2017 – Present

Provide administrative support to other departments
Perform data entry and scan documents
Monitor office supply levels and reorder when necessary

Associate Executive Secretary, Google Mountain View, California

February 2017 – July 2017

Perform basic bookkeeping functions
Greet and direct visitors
Assist with special projects as needed

Jr. Executive Secretary, CVS Health Woonsocket, Rhode Island

August 2015 – January 2017

Schedule and coordinate meetings and conferences
Greet and assist visitors
Monitor office supply levels and reorder when necessary

Education

Stanford University, Stanford, California

Bachelor of Science in Medical Office Administration, July, 2015

Skills

Collaboration

Leadership

Critical Thinking

Planning

Scheduling

Typing

Invoicing

Administrative Support

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Employment history

Lead Executive Secretary, Microsoft Redmond, Washington

July 2022 – Present

Perform basic bookkeeping functions
Assist with special projects as needed
Prepare agendas and take minutes for meetings

Executive Secretary, Bank of America Charlotte, North Carolina

January 2022 – June 2022

Maintain and update filing, inventory, and database systems
Assist with special projects as needed
Handle confidential information with discretion

Entry Level Executive Secretary, Google Mountain View, California

July 2020 – December 2021

Handle special projects as assigned
Monitor, prioritize, and route incoming emails
Greet and direct visitors

Education

Cornell University, Ithaca, New York

Medical Office Administration, May, 2020

Skills

Relationship Management.

Public Speaking

Negotiation

Risk Management

Records Management

Reception

Typing

Word Processing

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Employment history

Lead Executive Secretary, General Electric Boston, Massachusetts

August 2021 – Present

Perform data entry and scan documents
Monitor and order office supplies
Greet and direct visitors

Associate Executive Secretary, Google Mountain View, California

August 2020 – July 2021

Perform basic bookkeeping functions
Prepare and submit reports, expense reports, and other documents
Answer and manage incoming calls

Jr. Executive Secretary, Microsoft Redmond, Washington

March 2019 – July 2020

Develop and implement new administrative systems, processes, and procedures
Prepare and edit correspondence, communications, presentations, and other documents
Monitor and order office supplies

Education

University of Wisconsin, Madison, Wisconsin

Bachelor of Science in Medical Office Administration, January, 2019

Skills

Project Management

Technical

Training

Adaptability

Customer Service

Word Processing

Typing

Bookkeeping

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Professional Summary

Highly organized and detail-oriented Executive Secretary with extensive experience in the administrative and clerical fields. Proven track record of providing exceptional support to executive-level staff in a fast-paced environment.

Employment history

Senior Executive Secretary, UnitedHealth Group Minnetonka, Minnesota

July 2010 – Present

Answer and manage incoming calls
Monitor and order office supplies
Manage office budgets and accounts

Associate Executive Secretary, Microsoft Redmond, Washington

December 2009 – June 2010

Manage office budgets and accounts
Maintain filing systems and databases
Manage executive calendars and coordinate scheduling for meetings and appointments

Junior Executive Secretary, Google Mountain View, California

December 2008 – November 2009

Provide administrative support to other departments
Answer and manage incoming calls
Monitor office supply levels and reorder when necessary

Education

University of California, Berkeley, California

Master of Science in Medical Office Administration, November, 2008

University of California, Berkeley, California

Bachelor of Arts in Medical Office Administration, November, 2004

Skills

Analytical

Research

Networking

Adaptability

Organizational Skills

Data Entry

Data Analysis

Records Management

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Professional Summary

Highly organized and detail-oriented Executive Secretary with a proven track record of providing excellent administrative and clerical support. Possesses a strong ability to multitask and prioritize tasks in a fast-paced environment.

Employment history

Senior Executive Secretary, CVS Health Woonsocket, Rhode Island

January 2011 – Present

Prepare and edit correspondence, communications, presentations, and other documents
Perform data entry and scan documents
Prepare agendas and take minutes for meetings

Executive Secretary, General Electric Boston, Massachusetts

July 2010 – January 2011

Perform data entry and scan documents
Monitor and order office supplies
Maintain and update filing, inventory, and database systems

Entry Level Executive Secretary, Google Mountain View, California

July 2009 – June 2010

Handle special projects as assigned
Prepare agendas, take meeting minutes, and maintain records
Manage office budgets and accounts

Education

Cornell University, Ithaca, New York

Master of Arts in Human Resources Management, May, 2009

Cornell University, Ithaca, New York

Bachelor of Science in Human Resources Management, May, 2005

Skills

Training

Innovation

Listening

Problem Solving

Administrative Support

Time Management

Word Processing

Organizational Skills

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executive secretary Job Descriptions; Explained

If you're applying for an executive secretary position, it's important to tailor your resume to the specific job requirements in order to differentiate yourself from other candidates. Including accurate and relevant information that directly aligns with the job description can greatly increase your chances of securing an interview with potential employers.

When crafting your resume, be sure to use action verbs and a clear, concise format to highlight your relevant skills and experience. Remember, the job description is your first opportunity to make an impression on recruiters, so pay close attention to the details and make sure you're presenting yourself in the best possible light.

executive secretary

Mail, fax, or arrange for delivery of general and legal correspondence to clients, witnesses, and court officials.
Organize and maintain board minutes, documents, and case files.
Design and maintain the firm’s case management system, LegalServer.
Create training materials for the general staff, as well as provide training directly.

executive secretary

Read and analyse incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
Prepare agendas and make arrangements for committee, board, and other meetings.
Attend meetings in order to record minutes.
Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping, in order to aid executives.
Prepare reports, memos, letters, and other documents, using word processing, spreadsheet, and/or presentation software.
Set up and oversee administrative policies and procedures for offices and/or organizations.
Review operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.

executive secretary

Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
Attend meetings and keep minutes
Receive and screen phone calls and redirect them when appropriate
Prepare invoices or financial statements and provide assistance in bookkeeping
Conduct research and prepare presentations or reports as assigned

executive secretary

Prepare reports and documentation for the General Manager.

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executive secretary Job Skills

For an executive secretary position, your job skills are a key factor in demonstrating your value to the company and showing recruiters that you're the ight fit for the role. It's important to be specific when highlighting your skills and ensure that they are directly aligned with the job requirements, as this can greatly improve your chances of being hired. By showcasing your relevant skills and experience, you can make a compelling case for why you're the best candidate for the job.

How to include technical skills in your resume:

Technical skills are a set of specialized abilities and knowledge required to perform a particular job effectively. Some examples of technical skills are data analysis, project management, software proficiency, and programming languages, to name a few.

Add the technical skills that will get hired in your career field with our simple-to-use resume builder. Select your desired resume template, once you reach the skills section of the builder, manually write in the skill or simply click on "Add more skills". This will automatically generate the best skills for your career field, choose your skill level, and hit "Save & Next."

Computer Skills
Word Processing
Data Entry
Microsoft Office
Spreadsheets
Document Management
Typing
Filing
Scheduling
Reception
Phone Etiquette
Time Management
Customer Service
Bookkeeping
Organizational Skills
Records Management
Administrative Support
Multi-tasking
Invoicing
Data Analysis
Accounts Payable/Receivable

How to include soft skills in your resume:

Soft skills are non-technical skills that relate to how you work and that can be used in any job. Including soft skills such as time management, creative thinking, teamwork, and conflict resolution demonstrate your problem-solving abilities and show that you navigate challenges and changes in the workplace efficiently.

Add competitive soft skills to make your resume stand-out to recruiters! Simply select your preferred resume template in the skills section, enter the skills manually or use the "Add more skills" option. Our resume builder will generate the most relevant soft skills for your career path. Choose your proficiency level for each skill, and then click "Save & Next" to proceed to the next section.

Communication
Interpersonal
Leadership
Time Management
Problem Solving
Decision Making
Critical Thinking
Creativity
Adaptability
Teamwork
Organization
Planning
Public Speaking
Negotiation
Conflict Resolution
Research
Analytical
Attention to Detail
Self-Motivation
Stress Management
Collaboration
Coaching
Mentoring
Listening
Networking
Strategic Thinking
Negotiation
Emotional Intelligence
Adaptability
Flexibility
Reliability
Professionalism
Computer Literacy
Technical
Data Analysis
Project Management
Customer Service
Presentation
Written Communication
Social Media
Troubleshooting
Quality Assurance
Collaboration
Supervisory
Risk Management
Database Management
Training
Innovation
Documentation
Accounting
Financial Management
Visualization
Reporting
Business Acumen
Process Improvement
Documentation
Relationship Management.

How to Improve Your executive secretary Resume

Navigating resume pitfalls can mean the difference between landing an interview or not. Missing job descriptions or unexplained work history gaps can cause recruiters to hesitate. Let's not even talk about the impact of bad grammar, and forgetting your contact info could leave your potential employer hanging. Aim to be comprehensive, concise, and accurate.

Employment history

Lead Executive Secretary, Apple Cupertino, California

June 2023 – May 2022

Monitor, prioritize, and route incoming emails
Greet and direct visitors
Prepare agendas and take minutes for meetings

Associate Executive Secretary, Amazon Seattle, Washington

January 2022 – May 2023

Monitor, prioritize, and route incoming emails
Prepare agendas and take minutes for meetings
Perform data entry and scan documents

Entry Level Executive Secretary, CVS Health Woonsocket, Rhode Island

June 2021 – December 2021

Coordinate and maintain records for staff, telephones, parking, and other office services
Perform data entry and scan documents
Develop and implement new administrative systems, processes, and procedures

Education

Stanford University, Stanford, California

Project Management, April, 2021

Skills

Professionalism

Organization

Negotiation

Mentoring

Organizational Skills

Computer Skills

Multi-tasking

Accounts Payable/Receivable

Provide your Contact Information and Address Year Gaps

Always explain any gaps in your work history to your advantage.

Key Insights

Employers want to know what you've accomplished, so make sure to explain any gaps using a professional summary.
Adding extra details and context to explain why you have a gap in your work history shows employers you are a good fit for the position.

How to Optimize Your executive secretary Resume

Keep an eye out for these resume traps. Neglecting to detail your job roles or explain gaps in your career can lead to unnecessary doubts. Grammar blunders can reflect negatively on you, and without contact information, how can employers reach you? Be meticulous and complete.

Professional Summary

Highly organized and detail-oriented Executive Secretary with extensive experience in administrative and clerical support. Proven track record of providing exceptional customer service and streamlining office operations.

Employment history

Lead Executive Secretary, Walmart Bentonville, Arkansas

September 2010 – Present

Maintane and updates filing, inventory, and databases systems
Assist with special projectss as neededed
Monitors, prioritizes, and routes incoming emails

Executive Secretary, Walmart Bentonville, Arkansas

September 2009 – August 2010

Moniter and order office suplies
Handel special projects as assinged
Anser and manage incomming calls.

Entry Level Executive Secretary, CVS Health Woonsocket, Rhode Island

March 2009 – August 2009

"I went to the store to buy some food
I went to the store too buy some food.

Education

University of Illinois, Urbana, Illinois

Bachelor of Science in Office Administration, January, 2009

Skills

Listening

Coaching

Decision Making

Accounting

Organizational Skills

Scheduling

Spreadsheets

Document Management

Include Job Descriptions and Avoid Bad Grammar

Avoid sending a wrong first impression by proofreading your resume.

Key Insights

Spelling and typos are the most common mistakes recruiters see in resumes and by simply avoiding them you can move ahead on the hiring process.
Before submitting your resume, double check to avoid typos.

executive secretary Cover Letter Example

A cover letter can be a valuable addition to your job application when applying for an executive secretary position. Cover letters provide a concise summary of your qualifications, skills, and experience, also it also gives you an opportunity to explain why you're the best fit for the job. Crafting a cover letter that showcases your relevant experience and enthusiasm for the Accounts Payable role can significantly improve your chances of securing an interview.

Chief Executive Secretary
Apple
Cupertino, California

Greetings Apple Recruitment Team

I am writing to express my interest in the Chief Executive Secretary role at Apple. As an Executive Secretary with 8 years of experience, I am confident that I possess the necessary skills and qualifications to excel in this position.

Throughout my life, I have been passionate about Event Planning and have pursued opportunities to make a difference in this field. My experience in various areas, not just in Administrative & Clerical, has given me the opportunity to develop my skills in Collaboration and Leadership, which I am excited to apply to the role at Apple. I am eager to work with a team that shares my values and to help your organization achieve its well determined goals.

I appreciate the opportunity to apply for the Chief Executive Secretary position. I am confident that I can make a valuable contribution to your organization and that together there is no challenge that we cannot overcome. I will be waiting, hopeful for what the future will bring.

Sincerely,
Francis Robinson
664-721-2048
francisrobinson58@aol.com

Francis Robinson

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