5 Amazing executive administrative assistant Resume Examples (Updated 2023) + Skills & Job Descriptions

executive administrative assistant

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executive administrative assistant: Resume Samples & Writing Guide

Employment history

Chief Executive Administrative Assistant, Apple Cupertino, California

September 2018 – Present

Preparing reports, documents, and presentations
Processing incoming and outgoing correspondence
Coordinating travel arrangements

Executive Administrative Assistant, CVS Health Woonsocket, Rhode Island

April 2017 – August 2018

Scheduling meetings and appointments
Assisting with budget preparation and monitoring
Organizing and maintaining files and records

Entry Level Executive Administrative Assistant, Google Mountain View, California

April 2016 – March 2017

Organizing and maintaining files and records
Coordinating travel arrangements
Scheduling meetings and appointments

Education

University of Michigan, Ann Arbor, Michigan

Bachelor of Arts in Accounting, February, 2016

Skills

Stress Management

Accounting

Analytical

Customer Service

Scanning

Data Entry

Travel Arrangements

Records Management

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Employment history

Senior Executive Administrative Assistant, Amazon Seattle, Washington

April 2020 – Present

Preparing reports, documents, and presentations
Assisting with research and data collection
Answering and directing phone calls

Executive Administrative Assistant, Google Mountain View, California

October 2019 – March 2020

Preparing reports, documents, and presentations
Processing incoming and outgoing correspondence
Scheduling meetings and appointments

Jr. Executive Administrative Assistant, General Electric Boston, Massachusetts

April 2018 – September 2019

Updating and maintaining databases
Performing general office duties such as filing, photocopying, and ordering supplies
Coordinating travel arrangements

Education

University of Texas, Austin, Texas

Bachelor of Science in Human Resources Management, February, 2018

Skills

Innovation

Attention to Detail

Negotiation

Analytical

Multi-tasking

Records Management

Phone Etiquette

Inventory Management

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Employment history

Chief Executive Administrative Assistant, JPMorgan Chase New York, New York

August 2019 – Present

Assisting with special projects
Developing and implementing office policies and procedures
Assisting with budget preparation and monitoring

Associate Executive Administrative Assistant, General Electric Boston, Massachusetts

March 2018 – July 2019

Assisting with budget preparation and monitoring
Providing administrative support to management
Preparing reports, documents, and presentations

Jr. Executive Administrative Assistant, Bank of America Charlotte, North Carolina

March 2017 – February 2018

Assisting with budget preparation and monitoring
Assisting with research and data collection
Creating and managing spreadsheets

Education

University of Wisconsin, Madison, Wisconsin

Office Management, January, 2017

Skills

Professionalism

Flexibility

Documentation

Project Management

Multi-tasking

Typing

Data Entry

Scanning

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Employment history

Lead Executive Administrative Assistant, Microsoft Redmond, Washington

April 2018 – Present

Assisting with budget preparation and monitoring
Scheduling meetings and appointments
Providing administrative support to management

Associate Executive Administrative Assistant, Apple Cupertino, California

April 2017 – March 2018

Performing general office duties such as filing, photocopying, and ordering supplies
Assisting with special projects
Updating and maintaining databases

Jr. Executive Administrative Assistant, JPMorgan Chase New York, New York

October 2015 – March 2017

Answering and directing phone calls
Developing and implementing office policies and procedures
Preparing reports, documents, and presentations

Education

Cornell University, Ithaca, New York

Bachelor of Arts in Human Resources Management, September, 2015

Skills

Relationship Management.

Public Speaking

Documentation

Coaching

Office Management

Scheduling

Typing

Reception

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Professional Summary

Highly organized and detail-oriented Executive Administrative Assistant with extensive experience providing administrative support to executive-level staff. Proven ability to manage multiple tasks and prioritize accordingly to meet tight deadlines.

Employment history

Senior Executive Administrative Assistant, Amazon Seattle, Washington

April 2010 – Present

Assisting with budget preparation and monitoring
Coordinating travel arrangements
Organizing and maintaining files and records

Associate Executive Administrative Assistant, Google Mountain View, California

April 2009 – March 2010

Coordinating events and activities
Providing administrative support to management
Developing and implementing office policies and procedures

Entry Level Executive Administrative Assistant, Google Mountain View, California

September 2008 – March 2009

Coordinating travel arrangements
Processing incoming and outgoing correspondence
Assisting with budget preparation and monitoring

Education

University of Maryland, College Park, Maryland

Master of Science in Medical Office Administration, July, 2008

University of Maryland, College Park, Maryland

Bachelor of Arts in Human Resources Management, July, 2004

Skills

Negotiation

Coaching

Process Improvement

Mentoring

Customer Service

Phone Etiquette

Copying

Word Processing

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executive administrative assistant Job Descriptions; Explained

If you're applying for an executive administrative assistant position, it's important to tailor your resume to the specific job requirements in order to differentiate yourself from other candidates. Including accurate and relevant information that directly aligns with the job description can greatly increase your chances of securing an interview with potential employers.

When crafting your resume, be sure to use action verbs and a clear, concise format to highlight your relevant skills and experience. Remember, the job description is your first opportunity to make an impression on recruiters, so pay close attention to the details and make sure you're presenting yourself in the best possible light.

executive administrative assistant

Coordinated responses to emails and other correspondence to
Establishes and maintains various filing and records management systems.
Makes travel arrangements, itineraries, prepares compiles and maintains travel vouchers and records.
Operates standard office equipment.

executive administrative assistant/assitant controller

Conduct or coordinate audits of company accounts and financial transactions to ensure compliance with state and federal requirements and statutes
Supervise employees performing financial reporting, accounting, billing, collections, payroll, and budgeting duties
Receive, record, and authorize requests for disbursements in accordance with company policies and procedures
Evaluate needs for procurement of funds and investment of surpluses and make appropriate recommendations
Advise management on short-term and long-term financial objectives, policies, and actions

executive administrative assistant/office manager

Complete and mail bills, contracts, policies, invoices, or checks
Compute, record, and proofread data and other information, such as records or reports
Complete work schedules, manage calendars, and arrange appointments
Prepare meeting agendas, attend meetings, and record and transcribe minutes
Prepare contracts and negotiate revisions, changes and additions to contractual agreements with architects, consultants, clients, suppliers and subcontractors
Design, implement, or evaluate staff training and development programs, customer service initiatives, or performance measurement criteria
Plan for or coordinate office services, such as equipment or supply acquisition or organization, disposal of assets, relocation, parking, maintenance, or security services

executive administrative assistant

Fulfilled customer orders, ensuring accuracy and timelines for over 200 orders/month
Trained new team members on orders fulfillment
Provide ongoing assistance to CEO
Assist team members with administrative tasks, and helped with team building activities

1 … 3 4 5

executive administrative assistant Job Skills

For an executive administrative assistant position, your job skills are a key factor in demonstrating your value to the company and showing recruiters that you're the ight fit for the role. It's important to be specific when highlighting your skills and ensure that they are directly aligned with the job requirements, as this can greatly improve your chances of being hired. By showcasing your relevant skills and experience, you can make a compelling case for why you're the best candidate for the job.

How to include technical skills in your resume:

Technical skills are a set of specialized abilities and knowledge required to perform a particular job effectively. Some examples of technical skills are data analysis, project management, software proficiency, and programming languages, to name a few.

Add the technical skills that will get hired in your career field with our simple-to-use resume builder. Select your desired resume template, once you reach the skills section of the builder, manually write in the skill or simply click on "Add more skills". This will automatically generate the best skills for your career field, choose your skill level, and hit "Save & Next."

Word Processing
Typing
Microsoft Office
Filing
Multi-tasking
Scheduling
Phone Etiquette
Data Entry
Office Management
Calendar Management
Reception
Mail Distribution
Inventory Management
Travel Arrangements
Records Management
Document Preparation
Scanning
Copying
Customer Service
Bookkeeping
Spreadsheet Development.

How to include soft skills in your resume:

Soft skills are non-technical skills that relate to how you work and that can be used in any job. Including soft skills such as time management, creative thinking, teamwork, and conflict resolution demonstrate your problem-solving abilities and show that you navigate challenges and changes in the workplace efficiently.

Add competitive soft skills to make your resume stand-out to recruiters! Simply select your preferred resume template in the skills section, enter the skills manually or use the "Add more skills" option. Our resume builder will generate the most relevant soft skills for your career path. Choose your proficiency level for each skill, and then click "Save & Next" to proceed to the next section.

Communication
Interpersonal
Leadership
Time Management
Problem Solving
Decision Making
Critical Thinking
Creativity
Adaptability
Teamwork
Organization
Planning
Public Speaking
Negotiation
Conflict Resolution
Research
Analytical
Attention to Detail
Self-Motivation
Stress Management
Collaboration
Coaching
Mentoring
Listening
Networking
Strategic Thinking
Negotiation
Emotional Intelligence
Adaptability
Flexibility
Reliability
Professionalism
Computer Literacy
Technical
Data Analysis
Project Management
Customer Service
Presentation
Written Communication
Social Media
Troubleshooting
Quality Assurance
Collaboration
Supervisory
Risk Management
Database Management
Training
Innovation
Documentation
Accounting
Financial Management
Visualization
Reporting
Business Acumen
Process Improvement
Documentation
Relationship Management.

How to Improve Your executive administrative assistant Resume

Navigating resume pitfalls can mean the difference between landing an interview or not. Missing job descriptions or unexplained work history gaps can cause recruiters to hesitate. Let's not even talk about the impact of bad grammar, and forgetting your contact info could leave your potential employer hanging. Aim to be comprehensive, concise, and accurate.

Employment history

Senior Executive Administrative Assistant, Microsoft Redmond, Washington

December 2020 – Present

Assisting with budget preparation and monitoring
Coordinating events and activities
Organizing and maintaining files and records

Executive Administrative Assistant, JPMorgan Chase New York, New York

December 2019 – November 2020

Assisting with special projects
Assisting with budget preparation and monitoring
Coordinating travel arrangements

Junior Executive Administrative Assistant, Google Mountain View, California

December 2018 – November 2019

Education

Harvard University, Cambridge, Massachusetts

Bachelor of Arts in Business Administration, October, 2018

Skills

Technical

Reliability

Financial Management

Mentoring

Typing

Word Processing

Filing

Spreadsheet Development.

Include your Contact Information and Job Descriptions

Missing job descriptions lessens your chances of getting hired.

Key Insights

Employers want to know what you've accomplished, so make sure to include descriptions for all of your previous jobs.
Keep job descriptions short but don't just list your jobs.
Never copy-paste a job description to post on your resume. Get inspired and use tools to help you write customized descriptions.

How to Optimize Your executive administrative assistant Resume

Keep an eye out for these resume traps. Neglecting to detail your job roles or explain gaps in your career can lead to unnecessary doubts. Grammar blunders can reflect negatively on you, and without contact information, how can employers reach you? Be meticulous and complete.

Employment history

Chief Executive Administrative Assistant, CVS Health Woonsocket, Rhode Island

November 2019 – May 2022

Proccessing incomming and out-going corrispondance
Answering and directing phonecalls
Assisting with budget preperation and monitering

Executive Administrative Assistant, UnitedHealth Group Minnetonka, Minnesota

May 2018 – October 2019

Scheduling meeting's and appointment's
Providing administrative support too management
Processing incoming's and outgoing's correspondence

Entry Level Executive Administrative Assistant, JPMorgan Chase New York, New York

May 2017 – April 2018

Cooridnating events and activitiess
Preparing reports, documents, and presentationss
Creating and managing spreadsheeets

Education

University of Maryland, College Park, Maryland

MD in Human Resources Management, April, 2017

University of Maryland, College Park, Maryland

Bachelor of Science in Medical Office Administration, April, 2013

Skills

Negotiation

Teamwork

Stress Management

Quality Assurance

Bookkeeping

Typing

Scheduling

Inventory Management

Correct Grammar and Address Gap Years in Your Resume

Don't leave unexplained gaps in your work history.

Key Insights

When explaining gaps in your employment section, start by being honest.
Elaborate on the gap and show that you never stopped learning.
Explain and elaborate any gap in your work history by highlighting new skills.

executive administrative assistant Cover Letter Example

A cover letter can be a valuable addition to your job application when applying for an executive administrative assistant position. Cover letters provide a concise summary of your qualifications, skills, and experience, also it also gives you an opportunity to explain why you're the best fit for the job. Crafting a cover letter that showcases your relevant experience and enthusiasm for the Accounts Payable role can significantly improve your chances of securing an interview.

Chief Executive Administrative Assistant
General Electric
Boston, Massachusetts

To the Recruitment Team at General Electric

I am a results-driven Executive Administrative Assistant with 7 years of experience in Administrative & Clerical. I am excited to submit my application for the Chief Executive Administrative Assistant role at General Electric, where I believe I can make a valuable contribution to your team.

Growing up, I always had a fascination with Data Entry. As I pursued my education and gained experience in this field, I realized that this was where I could make the most impact. I have had the opportunity to work on things throughout my career like personal projects and voluntary work, which have developed in me a deep understanding of the challenges and opportunities in this field. I am excited to bring my passion and expertise to the role at and help your organization achieve its goals.

I appreciate the opportunity to apply for the Chief Executive Administrative Assistant position. I am confident that I can make a valuable contribution to your organization and that together there is no challenge that we cannot overcome. I will be waiting, hopeful for what the future will bring.

Looking forward to hearing from you,
Pete Daniels
848-245-3110
[email protected]

Pete Daniels

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