5 Amazing clerical assistant Resume Examples (Updated 2023) + Skills & Job Descriptions

clerical assistant

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clerical assistant: Resume Samples & Writing Guide

Professional Summary

Highly organized and detail-oriented professional with extensive experience in administrative and clerical support. Proven track record of providing exceptional customer service and efficiently managing daily operations.

Employment history

Chief Clerical Assistant, Apple Cupertino, California

March 2012 – Present

Ordering office supplies
Processing mail
Maintaining databases

Clerical Assistant, Apple Cupertino, California

March 2011 – February 2012

Assisting with administrative tasks
Maintaining databases
Assisting with special projects

Jr. Clerical Assistant, Bank of America Charlotte, North Carolina

October 2009 – February 2011

Data entry
Providing customer service
Assisting with administrative tasks

Education

University of Wisconsin, Madison, Wisconsin

Customer Service, August, 2009

Skills

Time Management

Self-Motivation

Adaptability

Negotiation

Data Entry

Records Management

Scheduling

Data Analysis

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Employment history

Entry Level Clerical Assistant, General Electric Boston, Massachusetts

June 2022 – March 2023

Answering phones
Scheduling appointments
Preparing correspondence

Education

Cornell University, Ithaca, New York

Bachelor of Arts in Medical Office Administration, April, 2022

Skills

Collaboration

Strategic Thinking

Innovation

Relationship Management.

Scanning

Spreadsheets

Data Analysis

Calendar Management

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Professional Summary

Highly organized and detail-oriented Clerical Assistant with extensive experience providing administrative and clerical support to a variety of organizations. Proven ability to handle multiple tasks efficiently while maintaining accuracy and professionalism.

Employment history

Lead Clerical Assistant, Apple Cupertino, California

June 2009 – Present

Providing customer service
Preparing reports
Assisting with administrative tasks

Associate Clerical Assistant, General Electric Boston, Massachusetts

November 2008 – May 2009

Assisting with administrative tasks
Maintaining databases
Ordering office supplies

Junior Clerical Assistant, Google Mountain View, California

May 2008 – November 2008

Preparing reports
Scanning and photocopying documents
Greeting visitors

Education

University of Wisconsin, Madison, Wisconsin

Data Entry, March, 2008

Skills

Accounting

Risk Management

Quality Assurance

Training

Word Processing

Multi-tasking

Telephone Skills

Mail Sorting

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Employment history

Junior Clerical Assistant, Google Mountain View, California

June 2022 – March 2023

Ordering office supplies
Answering phones
Preparing reports

Education

University of Maryland, College Park, Maryland

Executive Administrative Assistant, April, 2022

Skills

Self-Motivation

Customer Service

Documentation

Planning

Copywriting

Multi-tasking

Mail Sorting

Data Entry

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Employment history

Junior Clerical Assistant, Amazon Seattle, Washington

August 2021 – June 2022

Maintaining databases
Assisting with special projects
Providing customer service

Education

University of Maryland, College Park, Maryland

Office Administration, July, 2021

Skills

Adaptability

Self-Motivation

Mentoring

Professionalism

Records Management

Mail Sorting

Multi-tasking

Microsoft Office

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clerical assistant Job Descriptions; Explained

If you're applying for an clerical assistant position, it's important to tailor your resume to the specific job requirements in order to differentiate yourself from other candidates. Including accurate and relevant information that directly aligns with the job description can greatly increase your chances of securing an interview with potential employers.

When crafting your resume, be sure to use action verbs and a clear, concise format to highlight your relevant skills and experience. Remember, the job description is your first opportunity to make an impression on recruiters, so pay close attention to the details and make sure you're presenting yourself in the best possible light.

clerical assistant

Maintain and update human resources documents, such as organizational charts, employee handbooks or directories, or performance evaluation forms.new employee orientations.
Answer telephone, transfer calls, input computer data
Filing personal data folders
Maintaining data on a computer

clerical assistant

Management of records and documents relevant to the functions of the department
Reproduction of documents needed for meetings
Calculation and Recording of figures within the accounting spreadsheets for the company’s Thrift Club.
Update curiculum

clerical assistant

Prepared and successfully sorted and filed documents in appropriate locations.
Responsible for filing, copying and database input.
Managed incoming calls, directed calls and conveyed messages.
Maintained and updated information as needed

clerical assistant

Examine and process sensitive medical data as part of the college’s medical evaluations process.
Manage various data sets, creating spreadsheets as necessary and
Operate office machines, Compute and Record.
Communicate with customers, employees, to answer questions, disseminate or explain information, take orders, and address complaints.

clerical assistant

Answering incoming calls
Typing all necessary documents and correspondence as required
Updating company database
Archiving documents

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clerical assistant Job Skills

For an clerical assistant position, your job skills are a key factor in demonstrating your value to the company and showing recruiters that you're the ight fit for the role. It's important to be specific when highlighting your skills and ensure that they are directly aligned with the job requirements, as this can greatly improve your chances of being hired. By showcasing your relevant skills and experience, you can make a compelling case for why you're the best candidate for the job.

How to include technical skills in your resume:

Technical skills are a set of specialized abilities and knowledge required to perform a particular job effectively. Some examples of technical skills are data analysis, project management, software proficiency, and programming languages, to name a few.

Add the technical skills that will get hired in your career field with our simple-to-use resume builder. Select your desired resume template, once you reach the skills section of the builder, manually write in the skill or simply click on "Add more skills". This will automatically generate the best skills for your career field, choose your skill level, and hit "Save & Next."

Data Entry
Filing
Scheduling
Typing
Microsoft Office
Word Processing
Spreadsheets
Document Management
Office Administration
Records Management
Data Analysis
Telephone Skills
Reception
Copywriting
Mail Sorting
Calendar Management
Bookkeeping
Multi-tasking
Scanning
Customer Service

How to include soft skills in your resume:

Soft skills are non-technical skills that relate to how you work and that can be used in any job. Including soft skills such as time management, creative thinking, teamwork, and conflict resolution demonstrate your problem-solving abilities and show that you navigate challenges and changes in the workplace efficiently.

Add competitive soft skills to make your resume stand-out to recruiters! Simply select your preferred resume template in the skills section, enter the skills manually or use the "Add more skills" option. Our resume builder will generate the most relevant soft skills for your career path. Choose your proficiency level for each skill, and then click "Save & Next" to proceed to the next section.

Communication
Interpersonal
Leadership
Time Management
Problem Solving
Decision Making
Critical Thinking
Creativity
Adaptability
Teamwork
Organization
Planning
Public Speaking
Negotiation
Conflict Resolution
Research
Analytical
Attention to Detail
Self-Motivation
Stress Management
Collaboration
Coaching
Mentoring
Listening
Networking
Strategic Thinking
Negotiation
Emotional Intelligence
Adaptability
Flexibility
Reliability
Professionalism
Computer Literacy
Technical
Data Analysis
Project Management
Customer Service
Presentation
Written Communication
Social Media
Troubleshooting
Quality Assurance
Collaboration
Supervisory
Risk Management
Database Management
Training
Innovation
Documentation
Accounting
Financial Management
Visualization
Reporting
Business Acumen
Process Improvement
Documentation
Relationship Management.

How to Improve Your clerical assistant Resume

Navigating resume pitfalls can mean the difference between landing an interview or not. Missing job descriptions or unexplained work history gaps can cause recruiters to hesitate. Let's not even talk about the impact of bad grammar, and forgetting your contact info could leave your potential employer hanging. Aim to be comprehensive, concise, and accurate.

Employment history

Chief Clerical Assistant, Walmart Bentonville, Arkansas

November 2019 – Present

Assisting with special projects
Preparing correspondence
Assisting with administrative tasks

Clerical Assistant, Microsoft Redmond, Washington

November 2018 – October 2019

Data entry
Filing and organizing documents
Assisting with special projects

Entry Level Clerical Assistant, Bank of America Charlotte, North Carolina

May 2017 – October 2018

Education

Stanford University, Stanford, California

Customer Service, April, 2017

Skills

Leadership

Troubleshooting

Reliability

Negotiation

Data Analysis

Copywriting

Document Management

Mail Sorting

Include your Contact Information and Job Descriptions

Missing job descriptions lessens your chances of getting hired.

Key Insights

Employers want to know what you've accomplished, so make sure to include descriptions for all of your previous jobs.
Keep job descriptions short but don't just list your jobs.
Never copy-paste a job description to post on your resume. Get inspired and use tools to help you write customized descriptions.

How to Optimize Your clerical assistant Resume

Keep an eye out for these resume traps. Neglecting to detail your job roles or explain gaps in your career can lead to unnecessary doubts. Grammar blunders can reflect negatively on you, and without contact information, how can employers reach you? Be meticulous and complete.

Employment history

Lead Clerical Assistant, Apple Cupertino, California

October 2009 – May 2022

Dat entry
Prepairing report
Assisting with special project's

Clerical Assistant, General Electric Boston, Massachusetts

April 2009 – September 2009

Scannin and photocopyying document's
Providing customer's service
Processing mails

Jr. Clerical Assistant, Bank of America Charlotte, North Carolina

April 2008 – March 2009

Assisting with specail projets
Scanning and photocopying documants
Preparing corrispondance

Education

University of Wisconsin, Madison, Wisconsin

Bachelor of Arts in Office Administration, February, 2008

Skills

Relationship Management.

Attention to Detail

Critical Thinking

Organization

Document Management

Calendar Management

Multi-tasking

Scanning

Correct Grammar and Address Gap Years in Your Resume

Don't leave unexplained gaps in your work history.

Key Insights

When explaining gaps in your employment section, start by being honest.
Elaborate on the gap and show that you never stopped learning.
Explain and elaborate any gap in your work history by highlighting new skills.

clerical assistant Cover Letter Example

A cover letter can be a valuable addition to your job application when applying for an clerical assistant position. Cover letters provide a concise summary of your qualifications, skills, and experience, also it also gives you an opportunity to explain why you're the best fit for the job. Crafting a cover letter that showcases your relevant experience and enthusiasm for the Accounts Payable role can significantly improve your chances of securing an interview.

Chief Clerical Assistant
Google
Mountain View, California

Dear Hiring Committee

I am writing to express my interest in the Chief Clerical Assistant role at Google. As a Clerical Assistant with 14 years of experience in Administrative & Clerical, I am confident that I have the necessary skills and expertise to succeed in this position.

As someone who has always been committed to making a positive impact on the world, I have pursued opportunities to contribute to my community through my work wherever I may be. My experience in this field has equipped me with the skills and knowledge necessary to succeed throughout my life and I am confident that they will help me to bring my passion and expertise to your organization and help drive your success.

Thank you for considering my application for the Chief Clerical Assistant role at your organization. I am dedicated to continuous improvement, and elated about the opportunity to join your team and work towards achieving our shared goals together.

Cordially,
Vincent Brown
661-035-1245
brownvincent14@zoho.com

Vincent Brown

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