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receptionist and administrative assistant

  • Working with a developer/builder to contribute to facilitating sales and administration 
  • Data entry into multiple computer systems/databases
  • Handling of multiple legal documents, cheques, etc.
  • Answering all incoming office phone calls and emails – directing them to the proper individual(s)
  • Registering clients and agents
  • Monitoring and tracking daily and monthly traffic including phone calls, emails, and walk-ins
  • Overseeing every individual that comes into the office – knowing what each person in detail is at the office for and assisting them accordingly

receptionist and administrative assistant

  • Organizing and scheduling appointments with admin software
  • provide general administrative and clerical support including mailing, scanning, faxing and copying to management
  • manage calendar for Managing Director
  • assist in resolving any administrative problems
  • run company’s errands to post office and office supply store
  • schedule and coordinate meetings, appointments and travel arrangements for Managers
  • maintain office supplies for department

receptionist and administrative assistant

  • Assisting a large volume of agents and clients, as well as staff, at the same time
  • Prioritize tasks without supervision and manage time sufficiently
  • Managing and overseeing office inventory; placing orders when needed
  • Directing appointments to proper staff
  • Creating and maintaining multiple spreadsheets and word documents (sufficient use of Microsoft Office and Google Drive)
  • Printing and filing large amounts
  • Sending out and receiving all distributions through multiple mailing systems