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receptionist and administrative assistant
- Working with a developer/builder to contribute to facilitating sales and administration
- Data entry into multiple computer systems/databases
- Handling of multiple legal documents, cheques, etc.
- Answering all incoming office phone calls and emails – directing them to the proper individual(s)
- Registering clients and agents
- Monitoring and tracking daily and monthly traffic including phone calls, emails, and walk-ins
- Overseeing every individual that comes into the office – knowing what each person in detail is at the office for and assisting them accordingly
2
receptionist and administrative assistant
- Organizing and scheduling appointments with admin software
- provide general administrative and clerical support including mailing, scanning, faxing and copying to management
- manage calendar for Managing Director
- assist in resolving any administrative problems
- run company’s errands to post office and office supply store
- schedule and coordinate meetings, appointments and travel arrangements for Managers
- maintain office supplies for department
3
receptionist and administrative assistant
- Assisting a large volume of agents and clients, as well as staff, at the same time
- Prioritize tasks without supervision and manage time sufficiently
- Managing and overseeing office inventory; placing orders when needed
- Directing appointments to proper staff
- Creating and maintaining multiple spreadsheets and word documents (sufficient use of Microsoft Office and Google Drive)
- Printing and filing large amounts
- Sending out and receiving all distributions through multiple mailing systems
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