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1

office coordinator

  • Supervisor to six staff members for a busy employment litigation firm
  • Responsible for keeping office equipment maintained
  • Responsible for maintenance of common spaces for appearance and functionality
  • Provide support for Managing Shareholder and Office Assistant
  • Assist with billing and writing up reports
  • Setting meetings and other travel arrangements 
  • Providing audit reports for clients as requested
2

office coordinator

  • Scheduling 
  • insurance verification 
  • payroll (Kronos)
  • records 
  • correspondence for department
  • department inventory 
3

office coordinator

  • Maintain all on-boarding for each talent that gets an offer to one of our clients (background checks/drug tests, paperwork, I-9)
  • Monitor all time sheets weekly to ensure they are being approved in all time keeping tools, ensure valid data transfers to/from payroll team, send in manual time spread sheets when errors occur
  • Ensure that 150+ talents are getting paid weekly
  • Submit adjustment spread sheets for any billing variances that occur
  • Hire new talents into system and map them for payroll
  • Terminate talents as they end and provide information when unemployment claims are received 
  • Submit necessary documentation to clients when audits are received
4

office coordinator

  • Transmit information or documents to customers, using computer, mail, or facsimile machine. 
  •  Perform general office duties, such as ordering supplies and maintaining records management database systems. 
  •  Compile, copy, sort, and file records of office activities, business transactions, and other activities. 
  • Contact insurance companies and sometimes customers to check on status of claims payments.
  • Review collection reports to determine the amounts of outstanding balances.
  • Prepare bank deposits by compiling data, verifying and balancing receipts, and sending checks or other forms of payment to banks.
5

office coordinator

  • Handle scheduling of patients appointments.
  • Processed patients payments.
  • Verify patients insurance and check demographics.
  • File, scan and prepare medical records for nurse and physicians.
  • Adhered to strict HIPAA guidelines at all times according to company policy.