5 Amazing office assistant Resume Examples (Updated 2023) + Skills & Job Descriptions

If you have a love of organization and a talent for creating spreadsheets, applying to office assistant positions may be a great career move. Though you may be the ideal candidate, hiring managers may have trouble discerning what skills you possess if you do not submit a top-notch resume. Before sending off applications, make sure your office assistant resume is up to date, concise, and organized into sections that convey both your education and previous work experiences. On the job, you will likely be asked to perform routine administrative tasks like filing, scheduling meetings, and even running mundane personal errands for superiors like fetching coffee and picking up dry cleaning. Be sure to convey on your resume that you are capable and willing to perform these tasks. Office assistants need to be determined, hardworking individuals who are not afraid to take constructive criticism, juggle multiple projects, and alert superiors to calls, emails, and other important developments throughout the day. Use our resume sample templates and professional writing advice to increase your chances of gaining an interview for this important, in-demand position today.

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office assistant: Resume Samples & Writing Guide

Professional Summary

An experienced Office Assistant with a strong attention to detail and excellent organizational skills. Proven ability to provide administrative and clerical support in a fast-paced environment.

Employment history

Chief Office Assistant, General Electric Boston, Massachusetts

August 2014 – Present

Prepare and modify documents including correspondence, reports, drafts, memos and emails
Schedule appointments and meetings
Greeting visitors and directing them to the appropriate person or department

Office Assistant, UnitedHealth Group Minnetonka, Minnesota

August 2013 – July 2014

Data entry and database management
Processing incoming and outgoing mail
Performing general office duties such as filing, photocopying, and scanning

Junior Office Assistant, General Electric Boston, Massachusetts

March 2012 – July 2013

Coordinate with internal departments
Maintaining office supplies and ordering new supplies as needed
Provide general administrative and clerical support

Education

University of Texas, Austin, Texas

Office Management, January, 2012

Skills

Coaching

Analytical

Problem Solving

Visualization

Scanning

Typing

Bookkeeping

Faxing

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Employment history

Chief Office Assistant, General Electric Boston, Massachusetts

March 2016 – Present

Assisting with HR tasks such as onboarding new employees
Assisting with research projects and preparing research reports
Process mail

Associate Office Assistant, JPMorgan Chase New York, New York

March 2015 – February 2016

Performing general office duties such as filing, photocopying, and scanning
Processing incoming and outgoing mail
Prepare documents and reports

Entry Level Office Assistant, Amazon Seattle, Washington

September 2014 – February 2015

Perform data entry and scan documents
Performing general office duties such as filing, photocopying, and scanning
Schedule appointments and meetings

Education

University of Wisconsin, Madison, Wisconsin

Project Management, July, 2014

Skills

Teamwork

Computer Literacy

Innovation

Time Management

Telephone Skills

Scanning

Calendar Management

Mail Sorting

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Employment history

Jr. Office Assistant, CVS Health Woonsocket, Rhode Island

August 2021 – May 2022

Process mail
Assisting with financial tasks such as invoice processing and budget tracking
Manage calendar

Education

University of Illinois, Urbana, Illinois

Data Entry, June, 2021

Skills

Public Speaking

Adaptability

Research

Process Improvement

Document Management

Receptionist Duties

Microsoft Office

Copying

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Employment history

Lead Office Assistant, Google Mountain View, California

June 2021 – Present

Processing incoming and outgoing mail
Performing general office duties such as filing, photocopying, and scanning
Coordinate with internal departments

Office Assistant, UnitedHealth Group Minnetonka, Minnesota

January 2020 – May 2021

Manage calendar
Assisting with financial tasks such as invoice processing and budget tracking
Greeting visitors and directing them to the appropriate person or department

Junior Office Assistant, UnitedHealth Group Minnetonka, Minnesota

January 2019 – December 2019

Maintaining office supplies and ordering new supplies as needed
Schedule appointments and meetings
Managing calendars, scheduling meetings, and making travel arrangements

Education

University of Maryland, College Park, Maryland

Master of Arts in Human Resources Management, November, 2018

University of Maryland, College Park, Maryland

Bachelor of Science in Medical Office Administration, November, 2014

Skills

Supervisory

Organization

Professionalism

Reliability

Customer Service

Inventory Management

Filing

Records Management

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Employment history

Lead Office Assistant, UnitedHealth Group Minnetonka, Minnesota

August 2018 – Present

Assisting with financial tasks such as invoice processing and budget tracking
Prepare documents and reports
Manage calendar

Associate Office Assistant, Amazon Seattle, Washington

August 2017 – July 2018

Maintaining office supplies and ordering new supplies as needed
Coordinating and managing office events
Processing incoming and outgoing mail

Entry Level Office Assistant, UnitedHealth Group Minnetonka, Minnesota

January 2017 – July 2017

Prepare and modify documents including correspondence, reports, drafts, memos and emails
Managing calendars, scheduling meetings, and making travel arrangements
Maintaining office supplies and ordering new supplies as needed

Education

University of California, Berkeley, California

Doctor of Medical Office Administration, November, 2016

University of California, Berkeley, California

Bachelor of Science in Business Administration, November, 2012

Skills

Analytical

Visualization

Creativity

Problem Solving

Calendar Management

Mail Sorting

Faxing

Receptionist Duties

Use This office assistant Resume Template

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office assistant Job Descriptions; Explained

If you're applying for an office assistant position, it's important to tailor your resume to the specific job requirements in order to differentiate yourself from other candidates. Including accurate and relevant information that directly aligns with the job description can greatly increase your chances of securing an interview with potential employers.

When crafting your resume, be sure to use action verbs and a clear, concise format to highlight your relevant skills and experience. Remember, the job description is your first opportunity to make an impression on recruiters, so pay close attention to the details and make sure you're presenting yourself in the best possible light.

office assistant

Collect and deposit money into accounts, disburse funds from cash accounts to pay bills or invoices, keep records of collections and disbursements, and ensure accounts are balanced.
Create, maintain, and enter information into databases.
Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
Examine claims forms and other records to determine insurance coverage.

office assistant

Answer telephones and give information to callers, take messages, or transfer calls to the brokering department.
Create, maintain, and enter information into our personal database.
Set up and manage electronic filing systems, recording new information, updating paperwork, or maintaining documents, such as beverage or food license information.
Greeting walk-in customers or in-bound callers and handle their inquiries on obtaining Health, Food, or Beverage Licenses in the State of Florida.
Complete License Application or transfer forms in accordance with company and State procedures.
Schedule and confirm appointments.
Open, read, route, and distribute incoming mail or other materials and respond to email inquiries.

office assistant

Operate office equipment, such as fax machines, copiers, shredders, and phone systems
Answer telephones and give information to callers, take messages, and transfer calls
Manage filing systems and file/update client information
Collect and sort mail
Organize papers, books, and toys
Greet and check-in/out clients
Interact with patients

office assistant

Contact taxpayers by mail or telephone to address discrepancies and to request supporting documentation.
Maintain records for each case, including contacts, telephone numbers, and actions taken.
Enter tax return information into computers for processing.
Send notices to taxpayers when accounts are delinquent.
Answer questions from taxpayers and assist them in completing tax forms
Check data input or verify totals on forms prepared by others to detect errors in arithmetic, data entry, or procedures.

office assistant

Managing filing system
Updating paperwork,maintaining documents and work processing.
Take and distribute accurate mesaages .
Assist with processing payments
Co-ordinating conferece and meeting rooms.
Fax,scan and copy documents.
Co-ordinate and organise appointments and meetings

1 2 3 … 97

office assistant Job Skills

For an office assistant position, your job skills are a key factor in demonstrating your value to the company and showing recruiters that you're the ight fit for the role. It's important to be specific when highlighting your skills and ensure that they are directly aligned with the job requirements, as this can greatly improve your chances of being hired. By showcasing your relevant skills and experience, you can make a compelling case for why you're the best candidate for the job.

How to include technical skills in your resume:

Technical skills are a set of specialized abilities and knowledge required to perform a particular job effectively. Some examples of technical skills are data analysis, project management, software proficiency, and programming languages, to name a few.

Add the technical skills that will get hired in your career field with our simple-to-use resume builder. Select your desired resume template, once you reach the skills section of the builder, manually write in the skill or simply click on "Add more skills". This will automatically generate the best skills for your career field, choose your skill level, and hit "Save & Next."

Word Processing
Spreadsheet
Data Entry
Filing
Typing
Microsoft Office
Calendar Management
Document Management
Scheduling
Receptionist Duties
Mail Sorting
Copying
Scanning
Faxing
Telephone Skills
Records Management
Office Equipment
Inventory Management
Customer Service
Bookkeeping
Accounting.

How to include soft skills in your resume:

Soft skills are non-technical skills that relate to how you work and that can be used in any job. Including soft skills such as time management, creative thinking, teamwork, and conflict resolution demonstrate your problem-solving abilities and show that you navigate challenges and changes in the workplace efficiently.

Add competitive soft skills to make your resume stand-out to recruiters! Simply select your preferred resume template in the skills section, enter the skills manually or use the "Add more skills" option. Our resume builder will generate the most relevant soft skills for your career path. Choose your proficiency level for each skill, and then click "Save & Next" to proceed to the next section.

Communication
Interpersonal
Leadership
Time Management
Problem Solving
Decision Making
Critical Thinking
Creativity
Adaptability
Teamwork
Organization
Planning
Public Speaking
Negotiation
Conflict Resolution
Research
Analytical
Attention to Detail
Self-Motivation
Stress Management
Collaboration
Coaching
Mentoring
Listening
Networking
Strategic Thinking
Negotiation
Emotional Intelligence
Adaptability
Flexibility
Reliability
Professionalism
Computer Literacy
Technical
Data Analysis
Project Management
Customer Service
Presentation
Written Communication
Social Media
Troubleshooting
Quality Assurance
Collaboration
Supervisory
Risk Management
Database Management
Training
Innovation
Documentation
Accounting
Financial Management
Visualization
Reporting
Business Acumen
Process Improvement
Documentation
Relationship Management.

How to Improve Your office assistant Resume

Navigating resume pitfalls can mean the difference between landing an interview or not. Missing job descriptions or unexplained work history gaps can cause recruiters to hesitate. Let's not even talk about the impact of bad grammar, and forgetting your contact info could leave your potential employer hanging. Aim to be comprehensive, concise, and accurate.

Professional Summary

Highly organized and detail-oriented Office Assistant with extensive experience in administrative and clerical functions. Proven ability to effectively manage multiple tasks, prioritize workloads, and meet deadlines.

Employment history

Senior Office Assistant, General Electric Boston, Massachusetts

April 2010 – Present

Coordinate with internal departments
Assisting with administrative tasks such as scheduling appointments and coordinating meetings
Greet and assist visitors

Associate Office Assistant, CVS Health Woonsocket, Rhode Island

April 2009 – March 2010

Preparing and editing correspondence, reports, and presentations
Maintain filing systems
Answer and direct phone calls

Junior Office Assistant, Walmart Bentonville, Arkansas

October 2007 – March 2009

Education

Cornell University, Ithaca, New York

Doctor of Accounting, August, 2007

Cornell University, Ithaca, New York

Bachelor of Science in Business Administration, August, 2003

Skills

Quality Assurance

Technical

Problem Solving

Emotional Intelligence

Microsoft Office

Inventory Management

Copying

Spreadsheet

Include your Contact Information and Job Descriptions

Missing job descriptions lessens your chances of getting hired.

Key Insights

Employers want to know what you've accomplished, so make sure to include descriptions for all of your previous jobs.
Keep job descriptions short but don't just list your jobs.
Never copy-paste a job description to post on your resume. Get inspired and use tools to help you write customized descriptions.

How to Optimize Your office assistant Resume

Keep an eye out for these resume traps. Neglecting to detail your job roles or explain gaps in your career can lead to unnecessary doubts. Grammar blunders can reflect negatively on you, and without contact information, how can employers reach you? Be meticulous and complete.

Employment history

Senior Office Assistant, Bank of America Charlotte, North Carolina

January 2015 – May 2022

Answering and directing phone calls
Providing customer service, and responding to customer inquirys
Preparing and modifying documents, including correspondence, report's, draft's, memo's and email's.

Associate Office Assistant, Microsoft Redmond, Washington

July 2014 – December 2014

Answe and direct phone calls
Perform data entrry and scan documents
Manage calender

Jr. Office Assistant, UnitedHealth Group Minnetonka, Minnesota

January 2014 – June 2014

Prepare agenda's and make arragements for meetings,
Co-ordinate with internal departments,
Creating' and maintain' filing systems and other recordkeeping system's.

Education

University of Wisconsin, Madison, Wisconsin

Master of Science in Human Resources Management, November, 2013

University of Wisconsin, Madison, Wisconsin

Bachelor of Arts in Business Administration, November, 2009

Skills

Presentation

Listening

Coaching

Reliability

Inventory Management

Mail Sorting

Word Processing

Spreadsheet

Correct Grammar and Address Gap Years in Your Resume

Don't leave unexplained gaps in your work history.

Key Insights

When explaining gaps in your employment section, start by being honest.
Elaborate on the gap and show that you never stopped learning.
Explain and elaborate any gap in your work history by highlighting new skills.

office assistant Cover Letter Example

A cover letter can be a valuable addition to your job application when applying for an office assistant position. Cover letters provide a concise summary of your qualifications, skills, and experience, also it also gives you an opportunity to explain why you're the best fit for the job. Crafting a cover letter that showcases your relevant experience and enthusiasm for the Accounts Payable role can significantly improve your chances of securing an interview.

Chief Office Assistant
JPMorgan Chase
New York, New York

To the Hiring Team at JPMorgan Chase

I am a highly motivated Office Assistant with 11 years of experience in Administrative & Clerical. I am excited to submit my application for the Chief Office Assistant position at JPMorgan Chase, where I believe my skills and expertise would be an excellent fit.

As someone who has always been committed to making a positive impact on the world, I have pursued opportunities to contribute to my community through my work wherever I may be. My experience in this field has equipped me with the skills and knowledge necessary to succeed throughout my life and I am confident that they will help me to bring my passion and expertise to your organization and help drive your success.

Thank you for considering my application for the Chief Office Assistant role at your organization. I am dedicated to continuous improvement, and elated about the opportunity to join your team and work towards achieving our shared goals together.

Bests,
Roger Davis
947-945-1097
rogerdavis85@inbox.com

Roger Davis

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Showcase your most significant accomplishments and qualifications with this cover letter.
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