5 Amazing office administrator Resume Examples (Updated 2023) + Skills & Job Descriptions

office administrator

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office administrator: Resume Samples & Writing Guide

Employment history

Chief Office Administrator, CVS Health Woonsocket, Rhode Island

July 2022 – Present

Processing invoices, expense reports, and other financial documents
Maintaining filing systems and databases
Managing calendars, scheduling appointments, and organizing meetings

Office Administrator, Microsoft Redmond, Washington

January 2022 – June 2022

Answering phone calls and directing calls to appropriate personnel
Providing customer service support
Preparing correspondence, reports, and other documents

Entry Level Office Administrator, Google Mountain View, California

January 2021 – December 2021

Managing calendars, scheduling appointments, and organizing meetings
Coordinating travel arrangements
Maintaining filing systems and databases

Education

University of Wisconsin, Madison, Wisconsin

Bachelor of Science in Accounting, November, 2020

Skills

Customer Service

Financial Management

Social Media

Interpersonal

Document Preparation

Filing

Data Entry

Inventory Management

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Employment history

Chief Office Administrator, General Electric Boston, Massachusetts

February 2023 – Present

Greeting visitors and directing them to the correct office
Answering phone calls and directing calls to appropriate personnel
Providing administrative support to staff

Office Administrator, Bank of America Charlotte, North Carolina

August 2022 – January 2023

Updating and maintaining office policies and procedures
Maintaining filing systems and databases
Preparing correspondence, reports, and other documents

Junior Office Administrator, JPMorgan Chase New York, New York

February 2021 – July 2022

Maintaining office equipment and troubleshooting technical problems
Ensuring compliance with company policies and procedures
Greeting visitors and directing them to the correct office

Education

University of Florida, Gainesville, Florida

Bachelor of Science in Medical Office Administration, December, 2020

Skills

Troubleshooting

Risk Management

Training

Leadership

Calendar Management

Invoicing

Data Verification

Data Entry

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Professional Summary

Highly organized and detail-oriented Office Administrator with extensive experience in administrative and clerical support. Proven ability to handle multiple tasks in a fast-paced environment while maintaining accuracy and professionalism.

Employment history

Chief Office Administrator, General Electric Boston, Massachusetts

May 2011 – Present

Coordinating travel arrangements
Maintaining filing systems and databases
Ensuring compliance with company policies and procedures

Associate Office Administrator, Amazon Seattle, Washington

December 2009 – April 2011

Maintaining office equipment and troubleshooting technical problems
Coordinating travel arrangements
Preparing correspondence, reports, and other documents

Jr. Office Administrator, Walmart Bentonville, Arkansas

May 2009 – November 2009

Processing invoices, expense reports, and other financial documents
Performing general clerical duties, such as data entry and filing
Managing calendars, scheduling appointments, and organizing meetings

Education

University of California, Berkeley, California

MD in Business Administration, March, 2009

University of California, Berkeley, California

Bachelor of Science in Accounting, March, 2005

Skills

Professionalism

Problem Solving

Networking

Visualization

Data Analysis

Data Verification

Microsoft Office

Reception

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Professional Summary

Highly organized and detail-oriented Office Administrator with extensive experience in providing administrative support in a fast-paced environment. Proven ability to manage multiple tasks efficiently while providing exceptional customer service.

Employment history

Lead Office Administrator, UnitedHealth Group Minnetonka, Minnesota

April 2013 – Present

Processing invoices, expense reports, and other financial documents
Answering phone calls and directing calls to appropriate personnel
Preparing correspondence, reports, and other documents

Office Administrator, UnitedHealth Group Minnetonka, Minnesota

October 2012 – March 2013

Answering phone calls and directing calls to appropriate personnel
Greeting visitors and directing them to the correct office
Coordinating travel arrangements

Entry Level Office Administrator, JPMorgan Chase New York, New York

April 2011 – September 2012

Maintaining office equipment and troubleshooting technical problems
Managing calendars, scheduling appointments, and organizing meetings
Greeting visitors and directing them to the correct office

Education

University of Michigan, Ann Arbor, Michigan

MD in Office Administration, March, 2011

University of Michigan, Ann Arbor, Michigan

Bachelor of Science in Business Administration, March, 2007

Skills

Documentation

Emotional Intelligence

Public Speaking

Decision Making

Mail Distribution

Microsoft Office

Calendar Management

Invoicing

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Professional Summary

Highly organized Office Administrator with a proven track record of providing efficient administrative and clerical support. Experienced in managing daily office operations, developing systems, and streamlining processes to maximize efficiency.

Employment history

Senior Office Administrator, General Electric Boston, Massachusetts

January 2010 – Present

Maintaining office equipment and troubleshooting technical problems
Answering phone calls and directing calls to appropriate personnel
Ensuring compliance with company policies and procedures

Office Administrator, CVS Health Woonsocket, Rhode Island

July 2009 – December 2009

Processing invoices, expense reports, and other financial documents
Ordering office supplies and equipment
Maintaining filing systems and databases

Entry Level Office Administrator, UnitedHealth Group Minnetonka, Minnesota

December 2008 – June 2009

Providing customer service support
Managing calendars, scheduling appointments, and organizing meetings
Coordinating travel arrangements

Education

Cornell University, Ithaca, New York

Bachelor of Science in Business Administration, November, 2008

Skills

Critical Thinking

Project Management

Troubleshooting

Emotional Intelligence

Data Verification

Calendar Management

Reception

Typing

Use This office administrator Resume Template

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office administrator Job Descriptions; Explained

If you're applying for an office administrator position, it's important to tailor your resume to the specific job requirements in order to differentiate yourself from other candidates. Including accurate and relevant information that directly aligns with the job description can greatly increase your chances of securing an interview with potential employers.

When crafting your resume, be sure to use action verbs and a clear, concise format to highlight your relevant skills and experience. Remember, the job description is your first opportunity to make an impression on recruiters, so pay close attention to the details and make sure you're presenting yourself in the best possible light.

191

office administrator

Reported on daily office activities to help managers stay on top of dynamic conditions and make proactive decisions.
Prepared meeting minutes and edited subcontractor proposals, project punchlist, transmittals and memorandums for organizational support.
Played key role in achieving and maintaining top client satisfaction and retention by maintaining project deliverable accuracy and alignment with specifications.
Kept accounts and records current by actively pursuing error resolutions and independently correcting problems.

192

office administrator

Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material and created a more efficient Word database for forms, letters, and documents, which decreased production time by 20%.
Successfully developed an annual budget based on an in-depth analysis of historic actual and workload projections from related divisions, resulting in securing needed resources for the best business while saving time and increasing production.
Organize office transition from paper invoices to Quick books and online invoicing and doing payment certificates and invoices
Assisting in payroll and ensure that the employees are all paid.
Doing site administration i.e. labor and plant hours and Manage correspondence

193

office administrator

Attend & minute all departments’ meetings and arrange for the distribution of the minutes.
Type reports and routine correspondence from dictation or written sources.
Maintain the office filing system.
Initiate and establish a long term business relationship with the clients and open new markets.

1 … 37 38 39

office administrator Job Skills

For an office administrator position, your job skills are a key factor in demonstrating your value to the company and showing recruiters that you're the ight fit for the role. It's important to be specific when highlighting your skills and ensure that they are directly aligned with the job requirements, as this can greatly improve your chances of being hired. By showcasing your relevant skills and experience, you can make a compelling case for why you're the best candidate for the job.

How to include technical skills in your resume:

Technical skills are a set of specialized abilities and knowledge required to perform a particular job effectively. Some examples of technical skills are data analysis, project management, software proficiency, and programming languages, to name a few.

Add the technical skills that will get hired in your career field with our simple-to-use resume builder. Select your desired resume template, once you reach the skills section of the builder, manually write in the skill or simply click on "Add more skills". This will automatically generate the best skills for your career field, choose your skill level, and hit "Save & Next."

Data Entry
Microsoft Office
Typing
Filing
Scheduling
Office Equipment
Reception
Records Management
Multi-tasking
Document Preparation
Invoicing
Calendar Management
Administrative Support
Data Analysis
Inventory Management
Bookkeeping
Phone Etiquette
Copying
Data Verification
Mail Distribution
Scanning

How to include soft skills in your resume:

Soft skills are non-technical skills that relate to how you work and that can be used in any job. Including soft skills such as time management, creative thinking, teamwork, and conflict resolution demonstrate your problem-solving abilities and show that you navigate challenges and changes in the workplace efficiently.

Add competitive soft skills to make your resume stand-out to recruiters! Simply select your preferred resume template in the skills section, enter the skills manually or use the "Add more skills" option. Our resume builder will generate the most relevant soft skills for your career path. Choose your proficiency level for each skill, and then click "Save & Next" to proceed to the next section.

Communication
Interpersonal
Leadership
Time Management
Problem Solving
Decision Making
Critical Thinking
Creativity
Adaptability
Teamwork
Organization
Planning
Public Speaking
Negotiation
Conflict Resolution
Research
Analytical
Attention to Detail
Self-Motivation
Stress Management
Collaboration
Coaching
Mentoring
Listening
Networking
Strategic Thinking
Negotiation
Emotional Intelligence
Adaptability
Flexibility
Reliability
Professionalism
Computer Literacy
Technical
Data Analysis
Project Management
Customer Service
Presentation
Written Communication
Social Media
Troubleshooting
Quality Assurance
Collaboration
Supervisory
Risk Management
Database Management
Training
Innovation
Documentation
Accounting
Financial Management
Visualization
Reporting
Business Acumen
Process Improvement
Documentation
Relationship Management.

How to Improve Your office administrator Resume

Navigating resume pitfalls can mean the difference between landing an interview or not. Missing job descriptions or unexplained work history gaps can cause recruiters to hesitate. Let's not even talk about the impact of bad grammar, and forgetting your contact info could leave your potential employer hanging. Aim to be comprehensive, concise, and accurate.

Employment history

Chief Office Administrator, CVS Health Woonsocket, Rhode Island

March 2014 – May 2022

Assisting with special projects and events
Maintaining filing systems and databases
Maintaining office equipment and troubleshooting technical problems

Office Administrator, Bank of America Charlotte, North Carolina

August 2013 – February 2014

Updating and maintaining office policies and procedures
Assisting with special projects and events
Processing invoices, expense reports, and other financial documents

Entry Level Office Administrator, UnitedHealth Group Minnetonka, Minnesota

February 2013 – July 2013

Ensuring compliance with company policies and procedures
Greeting visitors and directing them to the correct office
Processing invoices, expense reports, and other financial documents

Education

Cornell University, Ithaca, New York

Bachelor of Science in Business Administration, December, 2012

Skills

Networking

Written Communication

Training

Stress Management

Phone Etiquette

Data Verification

Reception

Office Equipment

Provide your Contact Information and Address Year Gaps

Always explain any gaps in your work history to your advantage.

Key Insights

Employers want to know what you've accomplished, so make sure to explain any gaps using a professional summary.
Adding extra details and context to explain why you have a gap in your work history shows employers you are a good fit for the position.

How to Optimize Your office administrator Resume

Keep an eye out for these resume traps. Neglecting to detail your job roles or explain gaps in your career can lead to unnecessary doubts. Grammar blunders can reflect negatively on you, and without contact information, how can employers reach you? Be meticulous and complete.

Employment history

Chief Office Administrator, Bank of America Charlotte, North Carolina

January 2021 – Present

Maintaining filing systems and databases,
Processing invoices, expense report's, and other financial document's
Managing calendar's, scheduling appointment's, and organizing meeting's.

Associate Office Administrator, UnitedHealth Group Minnetonka, Minnesota

August 2019 – December 2020

Maintaining office equipement and troublshooting technicall problems
Ordering office suplies and equipement
Managinng calenders, schedulinng appoinments, and organizinng meetins

Entry Level Office Administrator, Bank of America Charlotte, North Carolina

August 2018 – July 2019

""I went to the store to buy some food."
I went too the store to buys some food.

Education

Cornell University, Ithaca, New York

Bachelor of Science in Business Administration, June, 2018

Skills

Collaboration

Professionalism

Decision Making

Documentation

Inventory Management

Microsoft Office

Document Preparation

Data Verification

Include Job Descriptions and Avoid Bad Grammar

Avoid sending a wrong first impression by proofreading your resume.

Key Insights

Spelling and typos are the most common mistakes recruiters see in resumes and by simply avoiding them you can move ahead on the hiring process.
Before submitting your resume, double check to avoid typos.

office administrator Cover Letter Example

A cover letter can be a valuable addition to your job application when applying for an office administrator position. Cover letters provide a concise summary of your qualifications, skills, and experience, also it also gives you an opportunity to explain why you're the best fit for the job. Crafting a cover letter that showcases your relevant experience and enthusiasm for the Accounts Payable role can significantly improve your chances of securing an interview.

Chief Office Administrator
General Electric
Boston, Massachusetts

Greetings General Electric Hiring Team

I am a highly motivated Office Administrator with 2 years of experience in Administrative & Clerical. I am excited to submit my application for the Chief Office Administrator position at General Electric, where I believe my skills and expertise would be an excellent fit.

As someone who has always been driven by a desire to solve complex problems and make a difference in the world, I have pursued opportunities to learn and grow throughout my life. My experience in this field has equipped me with valuable skills such as Customer Service and Financial Management that have planted in me a great work ethic. I am excited to apply these skills and my enthusiasm for Administrative & Clerical to the role and contribute to your organization's success.

Thank you for considering my application for the Chief Office Administrator role. I am looking forward to a future where we work together to drive this organization's success.

Respectfully,
Yolanda Ingram
612-856-8818
yolandaingram@zoho.com

Yolanda Ingram

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Showcase your most significant accomplishments and qualifications with this cover letter.
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