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document control specialist/administrative assistant

  • Responsible for maintaining all electronic and hard files used to communicate with Louis Armstrong New Orleans International Airport relating to multiple projects that were being managed. 
  • Provided administrative assistance to all project managers who were engineers and architects.
  • Assisted Comptroller with reconciling and paying bills.
  • Assisted HR Manager /Project Accountant with preparation of vendor payment applications.
  • Set up and managed paper and electronic filing systems, recorded information, updated paperwork, and maintained documents, such as attendance records, correspondence, or other material.
  • Reviewed files, records, and other documents to obtain information to respond to requests.
  • Ensured all office supplies were ordered timely.

document control specialist

  • Made recommendations to management concerning document control and records management standards and procedures.
  • Set up and manage paper and electronic filing systems for easy retrieval of documents and records onsite and offsite. 
  • Develop and update document control policies and training materials which are implemented organization wide through staff training. 
  • Review project submittals to ensure policies are followed and recommended revisions.
  • Coordinate with various disciplines on client deliverables packages including drawings, documents, transmittals.
  • Transmit project submittals or documents to customer’s using FTP sites, SharePoint or mail.
  • Train and assist staff and customers with FTP and SharePoint usage.

document control specialist

  • Create, maintain, and enter information into ERP system.
  • Set up and manage paper or electronic filing system, process customer certificates, update process sheets, and maintain documents, such as purchase orders, customer drawings, or other material.
  • Maintain ITAR documents in secure file share system, distribute to approved personnel, and request quote changes as needed.
  • Store completed documents in appropriate locations within the system and locked filing cabinets.
  • Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or maintenance operations.
  • Provide clerical support to other departments as needed.