Assistant Office Manager Resume Examples

assistant office manager

  • Verified all services rendered to members to assure that invoice coincide with doctor’s orders.
  • Review and enter all Homecare invoices into system for payment process.
  • Handle all vendors’ inquires pertaining to payment for service provided for all Personal Care and Home Health Aides.
  • Assisted Nurse Case Managers with translation with Spanish speaking patients.

assistant office manager

  • Ran front desk, made appointments and checked patients in.  
  • Filed all primary and secondary insurance.
  • Entered all payments to patient accounts.
  • Handled all EOB’S.
  • Mailed out patient statements.
  • Maintained all patient’s accounts.
  • Maintained all patient’s files.   

assistant office manager

  • Scheduling meetings between potential clients and the owner
  • Knowledgable in operating a point of sales system
  • Keeping paperwork and office organized
  • Making sure that all documents were scanned onto the company server
  • Reporting to the office manager on tasks which had been completed during the duration of the day and preparing a list of tasks which needed to be completed the following day

assistant office manager

  • Train new office staff to respond to patients’ needs and manage billing systems
  • Greet and serve all patients as they arrive (or direct other staff to do same)
  • Maintain the dental clinic’s budget, general ledger, and accounting systems
  • Motivate office personnel to serve patients
  • Provide the Dentist with administrative and practical support
  • Maintain patient rapportExperienced with Eaglesoft

assistant office manager

  • Manage, organize and optimize contact data in Raiser’s Edge.
  • Prepare and send regular email newsletters and other communications.
  • Post content to social media and websites.
  • Prepare, send and track sponsorship packets and correspondence.
  • Coordinate assignments for volunteers.
  • General administrative assistance, including typing, filing, Gmail programs, errands.

assistant office manager

  • Maintained detailed records of test results by entering data and patient information into computer.
  • Managed office and multiple employees.
  • Tailored care to meet the specific needs of each patient.
  • Collected, organized and restocked supplies in all units.
  • Performed routine housekeeping functions.
  • Ordered and prepared reagents and supplies.
  • Welcomed patients and inquired as to their wellbeing since their last treatment.

assistant office manager

  • Prepare month-end paperwork for CFO
  • Inform Operations Director and CFO of office productivity.
  • Respond promptly to CFO and Operational manager’s queries.
  • Meet and negotiate with vendors to obtain quotes within budget.
  • Prioritize and delegate office duties.
  • Reconcile bank statements and inventories.
  • Weekly payroll for 100 employees.

assistant office manager

  • Open, read, route, and distribute incoming mail or email.
  • Assisted physicians in follow-through of care.
  • Attended required training, education and meetings.
  • Answered E-mails, phone calls providing excellent customer service.

assistant office manager

  • Medical support staff at a private chiropractic office
  • Greeted all patients, provided medical paperwork
  • Managed office schedule (patient appointments)
  • Collected medical histories, updated using CT Software
  • Insurance verifications
  • Drafted HIPAA compliant emails and staff memos
  • Kept office and patient rooms stocked, cleaned and organized

assistant office manager

  • Accounts payable payroll.
  • Accounts receivable payroll. 
  • Reporting payroll to paychex.
  • Scheduling site inspections.