5 Amazing administrative office assistant Resume Examples (Updated 2023) + Skills & Job Descriptions

administrative office assistant

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administrative office assistant: Resume Samples & Writing Guide

Professional Summary

Highly organized and detail-oriented Administrative Office Assistant with expertise in administrative and clerical support. Proven ability to prioritize tasks, manage multiple projects, and ensure accuracy in all areas of responsibility.

Employment history

Chief Administrative Office Assistant, UnitedHealth Group Minnetonka, Minnesota

February 2013 – Present

Monitor, screen, respond to and distribute incoming communications
Operate office equipment, such as photocopiers, scanners, fax machines and video conferencing equipment
Assist in the preparation of regularly scheduled reports

Associate Administrative Office Assistant, Bank of America Charlotte, North Carolina

August 2012 – January 2013

Process incoming and outgoing mail
Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors
Operate office equipment, such as photocopiers, scanners, fax machines and video conferencing equipment

Entry Level Administrative Office Assistant, UnitedHealth Group Minnetonka, Minnesota

January 2012 – July 2012

Manage projects and conduct research
Monitor, screen, respond to and distribute incoming communications
Prepare agendas for meetings and prepare schedules

Education

Stanford University, Stanford, California

MD in Human Resources Management, December, 2011

Stanford University, Stanford, California

Bachelor of Arts in Medical Office Administration, December, 2007

Skills

Quality Assurance

Adaptability

Process Improvement

Communication

Bookkeeping

Filing

Scheduling

Spreadsheets

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Professional Summary

A highly organized and detail-oriented Administrative Office Assistant with extensive experience in providing administrative and clerical support. Skilled in streamlining office operations and utilizing strong problem-solving skills to ensure efficient workflow.

Employment history

Lead Administrative Office Assistant, Microsoft Redmond, Washington

March 2012 – Present

Maintain filing systems, both electronic and hard copy
Prepare and mail out letters and packages
Process incoming and outgoing mail

Administrative Office Assistant, General Electric Boston, Massachusetts

October 2010 – February 2012

Manage projects and conduct research
Assist in the preparation of regularly scheduled reports
Monitor, screen, respond to and distribute incoming communications

Entry Level Administrative Office Assistant, Amazon Seattle, Washington

April 2009 – September 2010

Prepare agendas for meetings and prepare schedules
Prepare and mail out letters and packages
Prepare and modify documents including correspondence, reports, drafts, memos and emails

Education

Stanford University, Stanford, California

Customer Service, March, 2009

Skills

Database Management

Leadership

Reliability

Adaptability

Correspondence

Calendar Management

Telephone Skills

Typing

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Employment history

Chief Administrative Office Assistant, Microsoft Redmond, Washington

May 2020 – Present

Prepare and modify documents including correspondence, reports, drafts, memos and emails
Manage projects and conduct research
Maintain filing systems, both electronic and hard copy

Associate Administrative Office Assistant, General Electric Boston, Massachusetts

May 2019 – April 2020

Assist in the preparation of regularly scheduled reports
Order and maintain office supplies
Prepare agendas for meetings and prepare schedules

Junior Administrative Office Assistant, Amazon Seattle, Washington

October 2018 – April 2019

Set up and maintain paper and electronic filing systems for records, correspondence and other material
Compile and prepare reports, presentations and correspondence
Prepare and modify documents including correspondence, reports, drafts, memos and emails

Education

University of Illinois, Urbana, Illinois

Master of Arts in Medical Office Administration, August, 2018

University of Illinois, Urbana, Illinois

Bachelor of Arts in Human Resources Management, August, 2014

Skills

Problem Solving

Documentation

Interpersonal

Proofreading

Filing

Document Management

Inventory Management

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Professional Summary

Highly organized and detail-oriented Administrative Office Assistant with experience in managing day-to-day operations and providing administrative support. Skilled at streamlining processes and improving efficiency to ensure smooth workflow.

Employment history

Lead Administrative Office Assistant, Walmart Bentonville, Arkansas

December 2011 – Present

Answer phone calls and direct calls to appropriate parties or take messages
Operate office equipment, such as photocopiers, scanners, fax machines and video conferencing equipment
Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors

Administrative Office Assistant, JPMorgan Chase New York, New York

December 2010 – November 2011

Answer phone calls and direct calls to appropriate parties or take messages
Maintain filing systems, both electronic and hard copy
Process incoming and outgoing mail

Junior Administrative Office Assistant, Microsoft Redmond, Washington

December 2009 – November 2010

Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors
Assist in the preparation of regularly scheduled reports
Prepare and modify documents including correspondence, reports, drafts, memos and emails

Education

University of Florida, Gainesville, Florida

Bachelor of Science in Business Administration, October, 2009

Skills

Collaboration

Interpersonal

Listening

Relationship Management.

Receptionist Duties

Scanning Documents

Bookkeeping

Data Entry

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Employment history

Senior Administrative Office Assistant, JPMorgan Chase New York, New York

August 2019 – Present

Manage projects and conduct research
Set up and maintain paper and electronic filing systems for records, correspondence and other material
Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors

Administrative Office Assistant, Walmart Bentonville, Arkansas

January 2019 – July 2019

Monitor, screen, respond to and distribute incoming communications
Answer phone calls and direct calls to appropriate parties or take messages
Assist in the preparation of regularly scheduled reports

Junior Administrative Office Assistant, Microsoft Redmond, Washington

July 2018 – December 2018

Greet visitors and direct them to the appropriate person or office
Operate office equipment, such as photocopiers, scanners, fax machines and video conferencing equipment
Process incoming and outgoing mail

Education

Stanford University, Stanford, California

Master of Science in Medical Office Administration, May, 2018

Stanford University, Stanford, California

Bachelor of Arts in Human Resources Management, May, 2014

Skills

Leadership

Negotiation

Risk Management

Accounting

Scanning Documents

Data Analysis

Scheduling

Proofreading

Use This administrative office assistant Resume Template

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administrative office assistant Job Descriptions; Explained

If you're applying for an administrative office assistant position, it's important to tailor your resume to the specific job requirements in order to differentiate yourself from other candidates. Including accurate and relevant information that directly aligns with the job description can greatly increase your chances of securing an interview with potential employers.

When crafting your resume, be sure to use action verbs and a clear, concise format to highlight your relevant skills and experience. Remember, the job description is your first opportunity to make an impression on recruiters, so pay close attention to the details and make sure you're presenting yourself in the best possible light.

administrative office assistant

HR intake, Interviewing and processing new hire paperwork
Processing and handling of paperwork I9, W4, W2
Processing invoices, filing, utilizing excel spreadsheets
Providing support to office staff and customer service
Billing an processing of payments for clients
Date look up and advise clients and employees

administrative office assistant

Provided customer service to agencies by phone and email.
Performed post payment audits by reviewing the accounting and travel system data.
Ensure proper documentation is provided to support travel reimbursement and ensure reimbursement was made in accordance with the Federal Travel Regulations and any/or other agency specific guidance.
Performed routine updates to the travel system which included splitting of documents crossing the fiscal year, updating charge card data in tracker profiles, creditworthiness and cardholder training tracking, and running routine reports.
Perform other general accounting and clerical tasks including but not limited to filing, scanning, faxing, and answering phones.
Ensure strict compliance in regard to the safeguarding of personally identifiable information.
Utilize computers as necessary to access travel and accounting data for audits and system updates.

administrative office assistant

Preparing receipts, change orders and bank deposits to be sent out to the bank.
Processing all sales transactions from previous day, accurately and in a timely manner.
Monitoring register activity and balancing the safe.
Identifying customer’s desires to establish ideal customer satisfaction.
Responding to customer quality concerns with verbal communication; reported feedback to management.

administrative office assistant Job Skills

For an administrative office assistant position, your job skills are a key factor in demonstrating your value to the company and showing recruiters that you're the ight fit for the role. It's important to be specific when highlighting your skills and ensure that they are directly aligned with the job requirements, as this can greatly improve your chances of being hired. By showcasing your relevant skills and experience, you can make a compelling case for why you're the best candidate for the job.

How to include technical skills in your resume:

Technical skills are a set of specialized abilities and knowledge required to perform a particular job effectively. Some examples of technical skills are data analysis, project management, software proficiency, and programming languages, to name a few.

Add the technical skills that will get hired in your career field with our simple-to-use resume builder. Select your desired resume template, once you reach the skills section of the builder, manually write in the skill or simply click on "Add more skills". This will automatically generate the best skills for your career field, choose your skill level, and hit "Save & Next."

Data Entry
Filing
Typing
Office Administration
Microsoft Office
Telephone Skills
Scheduling
Spreadsheets
Calendar Management
Records Management
Data Analysis
Office Equipment
Document Management
Receptionist Duties
Bookkeeping
Scanning Documents
Proofreading
Correspondence
Inventory Management
Account Management.

How to include soft skills in your resume:

Soft skills are non-technical skills that relate to how you work and that can be used in any job. Including soft skills such as time management, creative thinking, teamwork, and conflict resolution demonstrate your problem-solving abilities and show that you navigate challenges and changes in the workplace efficiently.

Add competitive soft skills to make your resume stand-out to recruiters! Simply select your preferred resume template in the skills section, enter the skills manually or use the "Add more skills" option. Our resume builder will generate the most relevant soft skills for your career path. Choose your proficiency level for each skill, and then click "Save & Next" to proceed to the next section.

Communication
Interpersonal
Leadership
Time Management
Problem Solving
Decision Making
Critical Thinking
Creativity
Adaptability
Teamwork
Organization
Planning
Public Speaking
Negotiation
Conflict Resolution
Research
Analytical
Attention to Detail
Self-Motivation
Stress Management
Collaboration
Coaching
Mentoring
Listening
Networking
Strategic Thinking
Negotiation
Emotional Intelligence
Adaptability
Flexibility
Reliability
Professionalism
Computer Literacy
Technical
Data Analysis
Project Management
Customer Service
Presentation
Written Communication
Social Media
Troubleshooting
Quality Assurance
Collaboration
Supervisory
Risk Management
Database Management
Training
Innovation
Documentation
Accounting
Financial Management
Visualization
Reporting
Business Acumen
Process Improvement
Documentation
Relationship Management.

How to Improve Your administrative office assistant Resume

Navigating resume pitfalls can mean the difference between landing an interview or not. Missing job descriptions or unexplained work history gaps can cause recruiters to hesitate. Let's not even talk about the impact of bad grammar, and forgetting your contact info could leave your potential employer hanging. Aim to be comprehensive, concise, and accurate.

Employment history

Senior Administrative Office Assistant, Amazon Seattle, Washington

April 2018 – May 2022

Prepare and modify documents including correspondence, reports, drafts, memos and emails
Operate office equipment, such as photocopiers, scanners, fax machines and video conferencing equipment
Compile and prepare reports, presentations and correspondence

Administrative Office Assistant, Apple Cupertino, California

November 2016 – April 2018

Prepare agendas for meetings and prepare schedules
Operate office equipment, such as photocopiers, scanners, fax machines and video conferencing equipment
Monitor, screen, respond to and distribute incoming communications

Entry Level Administrative Office Assistant, Microsoft Redmond, Washington

June 2015 – October 2016

Education

University of Illinois, Urbana, Illinois

MD in Accounting, April, 2015

University of Illinois, Urbana, Illinois

Bachelor of Science in Medical Office Administration, April, 2011

Skills

Database Management

Listening

Networking

Public Speaking

Data Analysis

Document Management

Data Entry

Receptionist Duties

Unexplained Year Gaps and Missing Job Experiences are a No-no

Gaps in your resume can prevent recruiters from hiring you if you don't explain them.

Key Insights

It's okay to have gaps in your work experience but always offer a valid explanation instead of just hiding it.
Use the gap to talk about positive attributes or additional skills you've learned.
Be honest and straightforward about the gap and explain it using a professional summary.

How to Optimize Your administrative office assistant Resume

Keep an eye out for these resume traps. Neglecting to detail your job roles or explain gaps in your career can lead to unnecessary doubts. Grammar blunders can reflect negatively on you, and without contact information, how can employers reach you? Be meticulous and complete.

Employment history

Senior Administrative Office Assistant, UnitedHealth Group Minnetonka, Minnesota

November 2017 – Present

Orders and maintain office suppliess
Maintains filing systems, boths electronic and hard copies
Processes incoming and outgoings mails

Administrative Office Assistant, Walmart Bentonville, Arkansas

June 2016 – October 2017

Assist in the preperation of regulary scheduled reports
Monitor, screen, respond too, and distribute incoming communications
Compile and prepear reports, presentions and correspondence.

Jr. Administrative Office Assistant, Google Mountain View, California

November 2015 – May 2016

Compile and prepear reports, presentations and correspondence
Manage projecs and conduct researchs
Answer phone calls and direct calls too appropriate parties or take messagess

Education

Harvard University, Cambridge, Massachusetts

Data Entry, September, 2015

Skills

Quality Assurance

Critical Thinking

Customer Service

Presentation

Proofreading

Account Management.

Filing

Inventory Management

Avoid Spelling Mistakes and Include your Contact Information

Missing contact information prevents recruiters from understanding you're the best fit for the position.

Key Insights

Make sure you're not missing contact information on your resume. That should include your full name, telephone number and email address.
Make sure to use a professional email address as part of your contact information.
Highlight your contact information and double check that everything is accurate to help recruiters get in touch with you.

administrative office assistant Cover Letter Example

A cover letter can be a valuable addition to your job application when applying for an administrative office assistant position. Cover letters provide a concise summary of your qualifications, skills, and experience, also it also gives you an opportunity to explain why you're the best fit for the job. Crafting a cover letter that showcases your relevant experience and enthusiasm for the Accounts Payable role can significantly improve your chances of securing an interview.

Chief Administrative Office Assistant
Amazon
Seattle, Washington

To the Hiring Team at Amazon

As an Administrative Office Assistant with a proven track record of success in Administrative & Clerical, I am excited to apply for the Chief Administrative Office Assistant position at Amazon. I believe that my skills and expertise would make a valuable contribution to your team.

As someone who has faced challenges in various areas of my life and has overcome them, I am confident in my ability to adapt and thrive in any environment. I have developed a reputation for being a collaborative team player and an effective problem solver, which has been instrumental in my career's success. With my experience and passion for Administrative & Clerical, I am excited to apply my skills to this role and contribute to your organization's growth and success.

I appreciate the time and consideration you have given my application. I am confident that if we work together we could achieve great things and so I look forward to the opportunity to join your team.

Cordially,
Abe Adams
650-362-2288
[email protected]

Abe Adams

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