5 Amazing secretary assistant Resume Examples (Updated 2023) + Skills & Job Descriptions

secretary assistant

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secretary assistant: Resume Samples & Writing Guide

Employment history

Lead Secretary Assistant, JPMorgan Chase New York, New York

May 2015 – Present

Answering and directing phone calls
Drafting and preparing correspondence, reports, and presentations
Providing general administrative support to colleagues

Associate Secretary Assistant, UnitedHealth Group Minnetonka, Minnesota

November 2014 – May 2015

Scheduling appointments and meetings
Preparing and editing documents, spreadsheets, and presentations
Maintaining office supplies and ordering when necessary

Jr. Secretary Assistant, General Electric Boston, Massachusetts

June 2013 – October 2014

Maintaining electronic and hard copy filing systems
Maintaining office supplies and ordering when necessary
Organizing and maintaining office common areas

Education

Cornell University, Ithaca, New York

Executive Administrative Assistant, April, 2013

Skills

Critical Thinking

Social Media

Collaboration

Documentation

Database Administration

Office Management

Data Analysis.

Scheduling

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Employment history

Chief Secretary Assistant, Bank of America Charlotte, North Carolina

November 2015 – Present

Maintaining electronic and hard copy filing systems
Drafting and preparing correspondence, reports, and presentations
Preparing and editing documents, spreadsheets, and presentations

Secretary Assistant, CVS Health Woonsocket, Rhode Island

November 2014 – October 2015

Photocopying and printing various documents, sometimes on behalf of other colleagues
Answering and directing phone calls
Preparing and editing documents, spreadsheets, and presentations

Entry Level Secretary Assistant, UnitedHealth Group Minnetonka, Minnesota

June 2013 – October 2014

Answering and directing phone calls
Coordinating mail flow in and out of the office
Taking and distributing minutes of meetings

Education

Stanford University, Stanford, California

Doctor of Business Administration, April, 2013

Stanford University, Stanford, California

Bachelor of Science in Medical Office Administration, April, 2009

Skills

Leadership

Research

Financial Management

Stress Management

Records Management

Scanning

Word Processing

Reception

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Employment history

Senior Secretary Assistant, Microsoft Redmond, Washington

November 2017 – Present

Assisting with special projects as needed
Preparing and editing documents, spreadsheets, and presentations
Answering and directing phone calls

Associate Secretary Assistant, Walmart Bentonville, Arkansas

November 2016 – October 2017

Assisting with special projects as needed
Scheduling appointments and meetings
Photocopying and printing various documents, sometimes on behalf of other colleagues

Jr. Secretary Assistant, JPMorgan Chase New York, New York

June 2015 – October 2016

Assisting with special projects as needed
Maintaining electronic and hard copy filing systems
Preparing and editing documents, spreadsheets, and presentations

Education

University of Maryland, College Park, Maryland

Doctor of Medical Office Administration, April, 2015

University of Maryland, College Park, Maryland

Bachelor of Science in Office Administration, April, 2011

Skills

Visualization

Process Improvement

Data Analysis

Problem Solving

Word Processing

Scheduling

Multi-tasking

Data Entry

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Professional Summary

Highly organized and detail-oriented professional with extensive experience in administrative and clerical support. Proven ability to provide excellent customer service and ensure efficient operation of office systems.

Employment history

Senior Secretary Assistant, Microsoft Redmond, Washington

September 2012 – Present

Preparing and editing documents, spreadsheets, and presentations
Coordinating events, meetings, and appointments
Coordinating mail flow in and out of the office

Secretary Assistant, Microsoft Redmond, Washington

September 2011 – August 2012

Scheduling appointments and meetings
Providing general administrative support to colleagues
Maintaining electronic and hard copy filing systems

Jr. Secretary Assistant, Walmart Bentonville, Arkansas

September 2010 – August 2011

Arranging travel and accommodations
Coordinating events, meetings, and appointments
Drafting and preparing correspondence, reports, and presentations

Education

University of Wisconsin, Madison, Wisconsin

Master of Science in Office Administration, July, 2010

University of Wisconsin, Madison, Wisconsin

Bachelor of Science in Human Resources Management, July, 2006

Skills

Decision Making

Visualization

Communication

Self-Motivation

Document Management

Scheduling

Filing

Reception

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Employment history

Entry Level Secretary Assistant, General Electric Boston, Massachusetts

May 2022 – February 2023

Assisting with special projects as needed
Coordinating events, meetings, and appointments
Arranging travel and accommodations

Education

Stanford University, Stanford, California

Doctor of Office Administration, March, 2022

Stanford University, Stanford, California

Bachelor of Arts in Human Resources Management, March, 2018

Skills

Flexibility

Adaptability

Documentation

Collaboration

Telephone Skills

Mail Distribution

Inventory Control

Filing

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secretary assistant Job Descriptions; Explained

If you're applying for an secretary assistant position, it's important to tailor your resume to the specific job requirements in order to differentiate yourself from other candidates. Including accurate and relevant information that directly aligns with the job description can greatly increase your chances of securing an interview with potential employers.

When crafting your resume, be sure to use action verbs and a clear, concise format to highlight your relevant skills and experience. Remember, the job description is your first opportunity to make an impression on recruiters, so pay close attention to the details and make sure you're presenting yourself in the best possible light.

secretary assistant

Delivered top-notch administrative support to office staff, promoting excellence in office operations.
Greet incoming visitors and students professionally and provided friendly, knowledgeable assistance.
Communicated with customers/students via phone and email to confirm deliveries and respond to inquiries.
Created and updated physical records and digital files to maintain current, accurate and compliant documentation. (data capturing)
Prepared meeting minutes, scan documents, etc.

secretary assistant

Greeted Visitors
Answered Telephones/Made Phone Calls
Sent Emails/Replies
Filed Papers In The Appropriate Locations
Ordered/Dispensed Supplies
Took Guest To Their Destinations

secretary assistant

Update weekly communication for staff and members
Make copies
Answer phones and relay messages to the pastors
Update member information
Update weekly communication at the information stations throughout the church

secretary assistant

Created and managed files
Performed customer service by answering switch board phone and fulfilling customers questions and concerns
Copied and faxed confidential documents
Generated mailings to customers
Performing computer tasks through Microsoft Office Programs

secretary assistant

Performed general secretarial duties with minimum supervision
Maintain and monitor correspondence and communication follow up system
Monitor status of development projects
Answer phone calls and redirect them when necessary.

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secretary assistant Job Skills

For an secretary assistant position, your job skills are a key factor in demonstrating your value to the company and showing recruiters that you're the ight fit for the role. It's important to be specific when highlighting your skills and ensure that they are directly aligned with the job requirements, as this can greatly improve your chances of being hired. By showcasing your relevant skills and experience, you can make a compelling case for why you're the best candidate for the job.

How to include technical skills in your resume:

Technical skills are a set of specialized abilities and knowledge required to perform a particular job effectively. Some examples of technical skills are data analysis, project management, software proficiency, and programming languages, to name a few.

Add the technical skills that will get hired in your career field with our simple-to-use resume builder. Select your desired resume template, once you reach the skills section of the builder, manually write in the skill or simply click on "Add more skills". This will automatically generate the best skills for your career field, choose your skill level, and hit "Save & Next."

Word Processing
Filing
Data Entry
Typing
Microsoft Office
Scheduling
Calendar Management
Reception
Telephone Skills
Copying
Scanning
Document Management
Office Management
Inventory Control
Mail Distribution
Records Management
Database Administration
Customer Service
Bookkeeping
Multi-tasking
Data Analysis.

How to include soft skills in your resume:

Soft skills are non-technical skills that relate to how you work and that can be used in any job. Including soft skills such as time management, creative thinking, teamwork, and conflict resolution demonstrate your problem-solving abilities and show that you navigate challenges and changes in the workplace efficiently.

Add competitive soft skills to make your resume stand-out to recruiters! Simply select your preferred resume template in the skills section, enter the skills manually or use the "Add more skills" option. Our resume builder will generate the most relevant soft skills for your career path. Choose your proficiency level for each skill, and then click "Save & Next" to proceed to the next section.

Communication
Interpersonal
Leadership
Time Management
Problem Solving
Decision Making
Critical Thinking
Creativity
Adaptability
Teamwork
Organization
Planning
Public Speaking
Negotiation
Conflict Resolution
Research
Analytical
Attention to Detail
Self-Motivation
Stress Management
Collaboration
Coaching
Mentoring
Listening
Networking
Strategic Thinking
Negotiation
Emotional Intelligence
Adaptability
Flexibility
Reliability
Professionalism
Computer Literacy
Technical
Data Analysis
Project Management
Customer Service
Presentation
Written Communication
Social Media
Troubleshooting
Quality Assurance
Collaboration
Supervisory
Risk Management
Database Management
Training
Innovation
Documentation
Accounting
Financial Management
Visualization
Reporting
Business Acumen
Process Improvement
Documentation
Relationship Management.

How to Improve Your secretary assistant Resume

Navigating resume pitfalls can mean the difference between landing an interview or not. Missing job descriptions or unexplained work history gaps can cause recruiters to hesitate. Let's not even talk about the impact of bad grammar, and forgetting your contact info could leave your potential employer hanging. Aim to be comprehensive, concise, and accurate.

Employment history

Lead Secretary Assistant, CVS Health Woonsocket, Rhode Island

February 2017 – Present

Maintaining office supplies and ordering when necessary
Scheduling appointments and meetings
Coordinating mail flow in and out of the office

Associate Secretary Assistant, General Electric Boston, Massachusetts

July 2016 – January 2017

Photocopying and printing various documents, sometimes on behalf of other colleagues
Maintaining electronic and hard copy filing systems
Preparing and editing documents, spreadsheets, and presentations

Entry Level Secretary Assistant, UnitedHealth Group Minnetonka, Minnesota

January 2016 – July 2016

Education

University of Maryland, College Park, Maryland

Bachelor of Arts in Office Administration, November, 2015

Skills

Reliability

Project Management

Mentoring

Time Management

Customer Service

Microsoft Office

Database Administration

Inventory Control

Include your Contact Information and Job Descriptions

Missing job descriptions lessens your chances of getting hired.

Key Insights

Employers want to know what you've accomplished, so make sure to include descriptions for all of your previous jobs.
Keep job descriptions short but don't just list your jobs.
Never copy-paste a job description to post on your resume. Get inspired and use tools to help you write customized descriptions.

How to Optimize Your secretary assistant Resume

Keep an eye out for these resume traps. Neglecting to detail your job roles or explain gaps in your career can lead to unnecessary doubts. Grammar blunders can reflect negatively on you, and without contact information, how can employers reach you? Be meticulous and complete.

Employment history

Jr. Secretary Assistant, Bank of America Charlotte, North Carolina

December 2021 – September 2022

Co-ordinating events, meet-ings, and appoin-tments
Organising and main-taining office com-mon areas
Answer-ing and direct-ing phone calls

Education

Cornell University, Ithaca, New York

MD in Accounting, October, 2021

Cornell University, Ithaca, New York

Bachelor of Arts in Accounting, October, 2017

Skills

Self-Motivation

Time Management

Supervisory

Customer Service

Inventory Control

Copying

Scheduling

Scanning

Correct Grammar and Address Gap Years in Your Resume

Don't leave unexplained gaps in your work history.

Key Insights

When explaining gaps in your employment section, start by being honest.
Elaborate on the gap and show that you never stopped learning.
Explain and elaborate any gap in your work history by highlighting new skills.

secretary assistant Cover Letter Example

A cover letter can be a valuable addition to your job application when applying for an secretary assistant position. Cover letters provide a concise summary of your qualifications, skills, and experience, also it also gives you an opportunity to explain why you're the best fit for the job. Crafting a cover letter that showcases your relevant experience and enthusiasm for the Accounts Payable role can significantly improve your chances of securing an interview.

Lead Secretary Assistant
CVS Health
Woonsocket, Rhode Island

Dear Hiring Committee

I am a highly motivated and experienced Secretary Assistant with 10 years of experience in Administrative & Clerical. I am excited to apply for the Lead Secretary Assistant position at CVS Health, where I am confident that I can contribute to your organization's success.

Throughout my life, I have pursued my passion for Customer Service and have gained experience in this field as a result. This experience has given me valuable skills such as Critical Thinking and Social Media, which I am excited to bring to this position. I am eager to work with a team that shares my enthusiasm as a Secretary Assistant and help your organization achieve its well determined goals.

I appreciate the opportunity to apply for the Lead Secretary Assistant position. I am committed to making a positive impact on the world, so I am thrilled about the opportunity to join your team and work towards achieving our shared goals for the betterment of everyone.

Kindest regards,
Jack Ingram
968-660-9467
[email protected]

Jack Ingram

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