5 Amazing school administrative assistant Resume Examples (Updated 2023) + Skills & Job Descriptions

school administrative assistant

Build your resume in 15 minutes

Give yourself the best chance of standing out from the competition!

Create an awesome resume that meets the expectations of potential employers with our selection of professional, field-tested resume templates.

START YOUR RESUME NOW

school administrative assistant: Resume Samples & Writing Guide

Professional Summary

Highly organized administrative professional with extensive experience in school administration. Proven ability to manage multiple tasks and prioritize effectively while maintaining excellent customer service.

Employment history

Chief School Administrative Assistant, JPMorgan Chase New York, New York

September 2013 – Present

Manage student data
Assist with budgeting
Process payments

School Administrative Assistant, Google Mountain View, California

March 2013 – August 2013

Prepare and submit reports
Assist with scheduling
Maintain office supplies

Jr. School Administrative Assistant, Google Mountain View, California

September 2011 – February 2013

Prepare and distribute documents
Greet visitors
Manage student data

Education

University of Michigan, Ann Arbor, Michigan

Master of Science in Accounting, August, 2011

University of Michigan, Ann Arbor, Michigan

Bachelor of Arts in Office Administration, August, 2007

Skills

Research

Organization

Negotiation

Emotional Intelligence

Office Management

Word Processing

Data Entry

Records Management

Do you already have a resume? Use our PDF converter and edit your resume.

Build My Resume

Employment history

Senior School Administrative Assistant, Microsoft Redmond, Washington

July 2023 – Present

Maintain student records
Maintain office supplies
Manage student data

Associate School Administrative Assistant, Apple Cupertino, California

February 2022 – June 2023

Maintain student records
Process payments
Answer phones and direct calls

Junior School Administrative Assistant, JPMorgan Chase New York, New York

August 2020 – January 2022

Assist with scheduling
Prepare and submit reports
Provide customer service

Education

Stanford University, Stanford, California

Bachelor of Science in Business Administration, June, 2020

Skills

Teamwork

Creativity

Negotiation

Problem Solving

Document Control

Scheduling

Filing

Word Processing

Build My Resume

Employment history

Senior School Administrative Assistant, JPMorgan Chase New York, New York

April 2015 – Present

Prepare and distribute documents
Assist with scheduling
Greet visitors

School Administrative Assistant, Bank of America Charlotte, North Carolina

October 2014 – March 2015

Manage student discipline records
Prepare and distribute documents
Greet visitors

Jr. School Administrative Assistant, JPMorgan Chase New York, New York

October 2013 – September 2014

Maintain office supplies
Manage student discipline records
Answer phones and direct calls

Education

Cornell University, Ithaca, New York

Office Management, August, 2013

Skills

Conflict Resolution

Troubleshooting

Mentoring

Analytical

Calendar Management

Multi-tasking

Records Management

Customer Service

Build My Resume

Professional Summary

Highly organized and detail-oriented Administrative & Clerical professional with extensive experience providing administrative support to school faculty and staff. Proven track record of providing excellent customer service to students and parents.

Employment history

Lead School Administrative Assistant, General Electric Boston, Massachusetts

October 2013 – Present

Manage student discipline records
Prepare and submit reports
Assist with budgeting

Associate School Administrative Assistant, JPMorgan Chase New York, New York

October 2012 – September 2013

Process payments
Assist with scheduling
Maintain student records

Entry Level School Administrative Assistant, General Electric Boston, Massachusetts

October 2011 – September 2012

Manage student data
Assist with student registration
Greet visitors

Education

University of Wisconsin, Madison, Wisconsin

MD in Office Administration, August, 2011

University of Wisconsin, Madison, Wisconsin

Bachelor of Arts in Accounting, August, 2007

Skills

Leadership

Teamwork

Stress Management

Accounting

Records Management

Multi-tasking

Bookkeeping

Filing

Build My Resume

Professional Summary

A highly organized and detail-oriented professional with extensive experience in school administration. Possesses strong interpersonal, communication, and problem-solving skills to effectively manage administrative tasks and ensure the smooth running of school operations.

Employment history

Lead School Administrative Assistant, Amazon Seattle, Washington

September 2010 – Present

Manage student discipline records
Prepare and distribute documents
Process payments

Associate School Administrative Assistant, Amazon Seattle, Washington

April 2009 – September 2010

Maintain office supplies
Greet visitors
Maintain student records

Junior School Administrative Assistant, Apple Cupertino, California

October 2007 – March 2009

Assist with scheduling
Process payments
Answer phones and direct calls

Education

University of Wisconsin, Madison, Wisconsin

Master of Arts in Human Resources Management, September, 2007

University of Wisconsin, Madison, Wisconsin

Bachelor of Arts in Human Resources Management, September, 2003

Skills

Communication

Project Management

Negotiation

Customer Service

Multi-tasking

Scanning

Invoicing

Word Processing

Use This school administrative assistant Resume Template

Not in love with this template? Browse our full library of resume templates

school administrative assistant Job Descriptions; Explained

If you're applying for an school administrative assistant position, it's important to tailor your resume to the specific job requirements in order to differentiate yourself from other candidates. Including accurate and relevant information that directly aligns with the job description can greatly increase your chances of securing an interview with potential employers.

When crafting your resume, be sure to use action verbs and a clear, concise format to highlight your relevant skills and experience. Remember, the job description is your first opportunity to make an impression on recruiters, so pay close attention to the details and make sure you're presenting yourself in the best possible light.

school administrative assistant

Managing filing system.
Recording information as needed.
Greeting clients and visitors as needed.
Updating paperwork, maintaining documents and word processing.
Helping organize and maintain office common areas.
Organizing travel by booking accommodations and reservations needs as required.
Coordinating events as necessary.

school administrative assistant

Assisted with the comprehensive outcomes management system procedure and reports.
Supported the budget process through preparation of purchase requisitions.
Create attendance, classification and statistical reports.
Provided direct support for the Director of School Operations
Established, organized, and maintained files, records and reports.
Created safe and fun learning environments for classroom.
Supported the social and emotional development of children

school administrative assistant

Maintaining supply inventory.
Maintaining office equipment as needed.
Aiding with client reception as needed.
Experience as a virtual assistant.

school administrative assistant

Creating, maintaining, and entering information into databases.
Collaborated with staff to create programs for students.
Interacting and communicating with parents on a daily basis

school administrative assistant Job Skills

For an school administrative assistant position, your job skills are a key factor in demonstrating your value to the company and showing recruiters that you're the ight fit for the role. It's important to be specific when highlighting your skills and ensure that they are directly aligned with the job requirements, as this can greatly improve your chances of being hired. By showcasing your relevant skills and experience, you can make a compelling case for why you're the best candidate for the job.

How to include technical skills in your resume:

Technical skills are a set of specialized abilities and knowledge required to perform a particular job effectively. Some examples of technical skills are data analysis, project management, software proficiency, and programming languages, to name a few.

Add the technical skills that will get hired in your career field with our simple-to-use resume builder. Select your desired resume template, once you reach the skills section of the builder, manually write in the skill or simply click on "Add more skills". This will automatically generate the best skills for your career field, choose your skill level, and hit "Save & Next."

Data Entry
Word Processing
Filing
Office Management
Typing
Microsoft Office
Calendar Management
Scheduling
Reception
Data Analysis
Bookkeeping
Invoicing
Records Management
Customer Service
Multi-tasking
Telephone Skills
Mail Sorting
Document Control
Copying
Scanning

How to include soft skills in your resume:

Soft skills are non-technical skills that relate to how you work and that can be used in any job. Including soft skills such as time management, creative thinking, teamwork, and conflict resolution demonstrate your problem-solving abilities and show that you navigate challenges and changes in the workplace efficiently.

Add competitive soft skills to make your resume stand-out to recruiters! Simply select your preferred resume template in the skills section, enter the skills manually or use the "Add more skills" option. Our resume builder will generate the most relevant soft skills for your career path. Choose your proficiency level for each skill, and then click "Save & Next" to proceed to the next section.

Communication
Interpersonal
Leadership
Time Management
Problem Solving
Decision Making
Critical Thinking
Creativity
Adaptability
Teamwork
Organization
Planning
Public Speaking
Negotiation
Conflict Resolution
Research
Analytical
Attention to Detail
Self-Motivation
Stress Management
Collaboration
Coaching
Mentoring
Listening
Networking
Strategic Thinking
Negotiation
Emotional Intelligence
Adaptability
Flexibility
Reliability
Professionalism
Computer Literacy
Technical
Data Analysis
Project Management
Customer Service
Presentation
Written Communication
Social Media
Troubleshooting
Quality Assurance
Collaboration
Supervisory
Risk Management
Database Management
Training
Innovation
Documentation
Accounting
Financial Management
Visualization
Reporting
Business Acumen
Process Improvement
Documentation
Relationship Management.

How to Improve Your school administrative assistant Resume

Navigating resume pitfalls can mean the difference between landing an interview or not. Missing job descriptions or unexplained work history gaps can cause recruiters to hesitate. Let's not even talk about the impact of bad grammar, and forgetting your contact info could leave your potential employer hanging. Aim to be comprehensive, concise, and accurate.

Employment history

Senior School Administrative Assistant, UnitedHealth Group Minnetonka, Minnesota

April 2021 – May 2022

Prepare and distribute documents
Provide customer service
Maintain student records

School Administrative Assistant, JPMorgan Chase New York, New York

October 2020 – March 2021

Maintain office supplies
Prepare and distribute documents
Greet visitors

Entry Level School Administrative Assistant, Walmart Bentonville, Arkansas

October 2019 – September 2020

Education

Harvard University, Cambridge, Massachusetts

Office Management, August, 2019

Skills

Professionalism

Strategic Thinking

Written Communication

Creativity

Scheduling

Mail Sorting

Typing

Bookkeeping

Unexplained Year Gaps and Missing Job Experiences are a No-no

Gaps in your resume can prevent recruiters from hiring you if you don't explain them.

Key Insights

It's okay to have gaps in your work experience but always offer a valid explanation instead of just hiding it.
Use the gap to talk about positive attributes or additional skills you've learned.
Be honest and straightforward about the gap and explain it using a professional summary.

How to Optimize Your school administrative assistant Resume

Keep an eye out for these resume traps. Neglecting to detail your job roles or explain gaps in your career can lead to unnecessary doubts. Grammar blunders can reflect negatively on you, and without contact information, how can employers reach you? Be meticulous and complete.

Employment history

Senior School Administrative Assistant, Apple Cupertino, California

August 2019 – Present

Assist with budgeting
Maintain student records
Prepare, and submit report's.

School Administrative Assistant, Amazon Seattle, Washington

August 2018 – July 2019

Assist with budgeting
Answer phones and directs calls
Maintains student records

Jr. School Administrative Assistant, Amazon Seattle, Washington

March 2017 – July 2018

Assist with student registrtion
Preparend distribute documents
Maintain office suplies

Education

University of Wisconsin, Madison, Wisconsin

Master of Arts in Accounting, January, 2017

University of Wisconsin, Madison, Wisconsin

Bachelor of Arts in Medical Office Administration, January, 2013

Skills

Process Improvement

Creativity

Presentation

Listening

Filing

Reception

Telephone Skills

Office Management

Avoid Spelling Mistakes and Include your Contact Information

Missing contact information prevents recruiters from understanding you're the best fit for the position.

Key Insights

Make sure you're not missing contact information on your resume. That should include your full name, telephone number and email address.
Make sure to use a professional email address as part of your contact information.
Highlight your contact information and double check that everything is accurate to help recruiters get in touch with you.

school administrative assistant Cover Letter Example

A cover letter can be a valuable addition to your job application when applying for an school administrative assistant position. Cover letters provide a concise summary of your qualifications, skills, and experience, also it also gives you an opportunity to explain why you're the best fit for the job. Crafting a cover letter that showcases your relevant experience and enthusiasm for the Accounts Payable role can significantly improve your chances of securing an interview.

Chief School Administrative Assistant
Bank of America
Charlotte, North Carolina

To Whom It May Concern

I am a highly motivated School Administrative Assistant with 12 years of experience in Administrative & Clerical. I am excited to submit my application for the Chief School Administrative Assistant position at Bank of America, where I believe my skills and expertise would be an excellent fit.

As someone who has faced challenges in various areas of my life and has overcome them, I am confident in my ability to adapt and thrive in any environment. I have developed a reputation for being a collaborative team player and an effective problem solver, which has been instrumental in my career's success. With my experience and passion for Administrative & Clerical, I am excited to apply my skills to this role and contribute to your organization's growth and success.

Thank you for considering my application for the Chief School Administrative Assistant role at your organization. I am dedicated to continuous improvement, and elated about the opportunity to join your team and work towards achieving our shared goals together.

Best regards,
Xaviera Evans
817-057-8960
[email protected]

Xaviera Evans

CUSTOMIZE THIS COVER LETTER

Showcase your most significant accomplishments and qualifications with this cover letter.
Personalize this cover letter in just few minutes with our user-friendly tool!

Related Resumes & Cover Letters