Use This Template 
Build your resume in 15 minutes
Give yourself the best chance of standing out from the competition!
Create an awesome resume that meets the expectations of potential employers with our selection of professional, field-tested resume templates.
Create an awesome resume that meets the expectations of potential employers with our selection of professional, field-tested resume templates.
records specialist: Resume Samples & Writing Guide
Professional Summary
Experienced Records Specialist with expertise in handling confidential information and maintaining records in an organized and efficient manner. Proven ability to accurately process and store data with attention to detail.
Employment history
Senior Records Specialist, JPMorgan Chase New York, New York
September 2010 – Present
- Assist in the development and implementation of records retention policies
- Ensure compliance with applicable laws and regulations
- Monitor and audit records to ensure accuracy
Associate Records Specialist, General Electric Boston, Massachusetts
April 2009 – September 2010
- Respond to requests for records in a timely manner
- Prepare reports and summaries of records
- Ensure compliance with applicable laws and regulations
Entry Level Records Specialist, Bank of America Charlotte, North Carolina
November 2007 – March 2009
- Perform other administrative duties as assigned
- Monitor and track records for completeness and accuracy
- Monitor and audit records to ensure accuracy
Education
University of Wisconsin, Madison, Wisconsin
Data Entry, September, 2007
Skills
Flexibility
Networking
Professionalism
Analytical
Data Entry
Data Analysis
Database Administration
Records Management
Do you already have a resume? Use our PDF converter and edit your resume.
Professional Summary
Highly organized and detail-oriented Records Specialist with extensive experience in administrative and clerical roles. Focused on delivering accurate and timely records management services to ensure compliance with organizational policies and procedures.
Employment history
Senior Records Specialist, Microsoft Redmond, Washington
July 2011 – Present
- Maintain and update records in a timely and accurate manner
- Prepare reports and summaries of records
- Monitor and track records for completeness and accuracy
Records Specialist, UnitedHealth Group Minnetonka, Minnesota
January 2011 – June 2011
- Maintain and update records in a timely and accurate manner
- Scan, index, and store documents in an electronic document management system
- Respond to requests for records in a timely manner
Junior Records Specialist, CVS Health Woonsocket, Rhode Island
January 2010 – December 2010
- Assist in the development and implementation of records retention policies
- Monitor and audit records to ensure accuracy
- Retrieve and file documents in accordance with established procedures
Education
Harvard University, Cambridge, Massachusetts
Master of Science in Accounting, November, 2009
Harvard University, Cambridge, Massachusetts
Bachelor of Arts in Medical Office Administration, November, 2005
Skills
Quality Assurance
Computer Literacy
Technical
Stress Management
File Management
Documentation
Data Mining
Scanning
Employment history
Chief Records Specialist, Walmart Bentonville, Arkansas
December 2019 – Present
- Monitor and audit records to ensure accuracy
- Assist in the development and implementation of records retention policies
- Prepare and distribute correspondence related to records
Associate Records Specialist, General Electric Boston, Massachusetts
May 2019 – November 2019
- Prepare reports and summaries of records
- Maintain and update records in a timely and accurate manner
- Assist in the development and implementation of records retention policies
Junior Records Specialist, Apple Cupertino, California
May 2018 – April 2019
- Perform data entry and data analysis
- Maintain and update records in a timely and accurate manner
- Scan, index, and store documents in an electronic document management system
Education
Harvard University, Cambridge, Massachusetts
Bachelor of Arts in Business Administration, March, 2018
Skills
Business Acumen
Collaboration
Adaptability
Adaptability
Data Analysis
Clerical Support
Spreadsheet Creation
Documentation
Employment history
Junior Records Specialist, CVS Health Woonsocket, Rhode Island
March 2022 – December 2022
- Perform data entry and data analysis
- Prepare and distribute correspondence related to records
- Maintain and update records in a timely and accurate manner
Education
University of Maryland, College Park, Maryland
Master of Arts in Business Administration, January, 2022
University of Maryland, College Park, Maryland
Bachelor of Arts in Human Resources Management, January, 2018
Skills
Process Improvement
Listening
Innovation
Teamwork
Data Security.
Data Organization
Typing
Office Management
Professional Summary
Highly organized and detail-oriented Records Specialist with extensive experience in the administrative and clerical field. Skilled in maintaining accurate and up-to-date records, data entry, and customer service.
Employment history
Senior Records Specialist, General Electric Boston, Massachusetts
October 2015 – Present
- Monitor and track records for completeness and accuracy
- Monitor and audit records to ensure accuracy
- Maintain and update records in a timely and accurate manner
Associate Records Specialist, UnitedHealth Group Minnetonka, Minnesota
May 2014 – September 2015
- Retrieve and file documents in accordance with established procedures
- Prepare and distribute correspondence related to records
- Prepare reports and summaries of records
Entry Level Records Specialist, CVS Health Woonsocket, Rhode Island
November 2012 – April 2014
- Monitor and track records for completeness and accuracy
- Scan, index, and store documents in an electronic document management system
- Maintain and update records in a timely and accurate manner
Education
University of Wisconsin, Madison, Wisconsin
Bachelor of Science in Business Administration, September, 2012
Skills
Interpersonal
Risk Management
Customer Service
Reporting
Data Security.
Spreadsheet Creation
Records Management
Indexing
Not in love with this template? Browse our full library of resume templates
records specialist Job Descriptions; Explained
If you're applying for an records specialist position, it's important to tailor your resume to the specific job requirements in order to differentiate yourself from other candidates. Including accurate and relevant information that directly aligns with the job description can greatly increase your chances of securing an interview with potential employers.
When crafting your resume, be sure to use action verbs and a clear, concise format to highlight your relevant skills and experience. Remember, the job description is your first opportunity to make an impression on recruiters, so pay close attention to the details and make sure you're presenting yourself in the best possible light.
1
records specialist
- Data entry, scan reports, citations, and redact reports
- Issued a report for tow companies when a vehicle was being towed or repossessed
- Process, Fax and Telephone requests for Attorney offices and Courts that would request past and present reports, citations, traffic information etc.
- Run background requests for fireman purchases and employment
- Handled requests from officers in the field with DMV information, missing persons, criminal rap sheets and stolen vehicles through our teletype desk
records specialist Job Skills
For an records specialist position, your job skills are a key factor in demonstrating your value to the company and showing recruiters that you're the ight fit for the role. It's important to be specific when highlighting your skills and ensure that they are directly aligned with the job requirements, as this can greatly improve your chances of being hired. By showcasing your relevant skills and experience, you can make a compelling case for why you're the best candidate for the job.
How to include technical skills in your resume:
Technical skills are a set of specialized abilities and knowledge required to perform a particular job effectively. Some examples of technical skills are data analysis, project management, software proficiency, and programming languages, to name a few.
Add the technical skills that will get hired in your career field with our simple-to-use resume builder. Select your desired resume template, once you reach the skills section of the builder, manually write in the skill or simply click on "Add more skills". This will automatically generate the best skills for your career field, choose your skill level, and hit "Save & Next."
- Data Entry
- Data Mining
- Database Administration
- Filing
- Records Management
- Document Management
- File Management
- Typing
- Scanning
- Data Retrieval
- Office Administration
- Data Analysis
- Documentation
- Spreadsheet Creation
- Indexing
- Archiving
- Clerical Support
- Office Management
- Data Organization
- Document Processing
- Data Security.
How to include soft skills in your resume:
Soft skills are non-technical skills that relate to how you work and that can be used in any job. Including soft skills such as time management, creative thinking, teamwork, and conflict resolution demonstrate your problem-solving abilities and show that you navigate challenges and changes in the workplace efficiently.
Add competitive soft skills to make your resume stand-out to recruiters! Simply select your preferred resume template in the skills section, enter the skills manually or use the "Add more skills" option. Our resume builder will generate the most relevant soft skills for your career path. Choose your proficiency level for each skill, and then click "Save & Next" to proceed to the next section.
- Communication
- Interpersonal
- Leadership
- Time Management
- Problem Solving
- Decision Making
- Critical Thinking
- Creativity
- Adaptability
- Teamwork
- Organization
- Planning
- Public Speaking
- Negotiation
- Conflict Resolution
- Research
- Analytical
- Attention to Detail
- Self-Motivation
- Stress Management
- Collaboration
- Coaching
- Mentoring
- Listening
- Networking
- Strategic Thinking
- Negotiation
- Emotional Intelligence
- Adaptability
- Flexibility
- Reliability
- Professionalism
- Computer Literacy
- Technical
- Data Analysis
- Project Management
- Customer Service
- Presentation
- Written Communication
- Social Media
- Troubleshooting
- Quality Assurance
- Collaboration
- Supervisory
- Risk Management
- Database Management
- Training
- Innovation
- Documentation
- Accounting
- Financial Management
- Visualization
- Reporting
- Business Acumen
- Process Improvement
- Documentation
- Relationship Management.
How to Improve Your records specialist Resume
Navigating resume pitfalls can mean the difference between landing an interview or not. Missing job descriptions or unexplained work history gaps can cause recruiters to hesitate. Let's not even talk about the impact of bad grammar, and forgetting your contact info could leave your potential employer hanging. Aim to be comprehensive, concise, and accurate.
Employment history
Senior Records Specialist, UnitedHealth Group Minnetonka, Minnesota
February 2012 – May 2022
- Monitor and audit records to ensure accuracy
- Perform data entry and data analysis
- Assist in the development and implementation of records retention policies
Records Specialist, Google Mountain View, California
February 2011 – January 2012
- Prepare reports and summaries of records
- Respond to requests for records in a timely manner
- Scan, index, and store documents in an electronic document management system
Junior Records Specialist, Microsoft Redmond, Washington
February 2010 – January 2011
Education
Cornell University, Ithaca, New York
Master of Science in Medical Office Administration, December, 2009
Cornell University, Ithaca, New York
Bachelor of Arts in Human Resources Management, December, 2005
Skills
Strategic Thinking
Collaboration
Interpersonal
Communication
Data Organization
Records Management
Archiving
Document Management
Unexplained Year Gaps and Missing Job Experiences are a No-no
Gaps in your resume can prevent recruiters from hiring you if you don't explain them.
Key Insights- It's okay to have gaps in your work experience but always offer a valid explanation instead of just hiding it.
- Use the gap to talk about positive attributes or additional skills you've learned.
- Be honest and straightforward about the gap and explain it using a professional summary.
How to Optimize Your records specialist Resume
Keep an eye out for these resume traps. Neglecting to detail your job roles or explain gaps in your career can lead to unnecessary doubts. Grammar blunders can reflect negatively on you, and without contact information, how can employers reach you? Be meticulous and complete.
Dave Campbell
89 Mountainview Drive, Pickens, MS 39146Professional Summary
Highly organized and detail-oriented Records Specialist with extensive experience in the Administrative & Clerical field. Skilled in managing and maintaining confidential records, documents, and reports in accordance with organizational guidelines and procedures.
Employment history
Lead Records Specialist, CVS Health Woonsocket, Rhode Island
January 2012 – Present
- Prepair and distrubute corrispondance related to records
- Developd and impliment record-keeping systems
- Assit in the developement and implimentation of records retension policys
Associate Records Specialist, Bank of America Charlotte, North Carolina
July 2011 – January 2012
- Mointor and report on records managment activities
- Develop and implement record-keeping systems
- Assit in the development and implementaion of records retention policys
Jr. Records Specialist, Apple Cupertino, California
January 2010 – June 2011
- Deveop and implement record-keeping system's
- Retrive and file document's in accordance with established procedure's
- Ensue compliance with applicable law's and regulation's
Education
University of California, Berkeley, California
Master of Arts in Business Administration, December, 2009
University of California, Berkeley, California
Bachelor of Arts in Medical Office Administration, December, 2005
Skills
Analytical
Innovation
Troubleshooting
Project Management
File Management
Filing
Archiving
Scanning
Avoid Spelling Mistakes and Include your Contact Information
Missing contact information prevents recruiters from understanding you're the best fit for the position.
Key Insights- Make sure you're not missing contact information on your resume. That should include your full name, telephone number and email address.
- Make sure to use a professional email address as part of your contact information.
- Highlight your contact information and double check that everything is accurate to help recruiters get in touch with you.
records specialist Cover Letter Example
A cover letter can be a valuable addition to your job application when applying for an records specialist position. Cover letters provide a concise summary of your qualifications, skills, and experience, also it also gives you an opportunity to explain why you're the best fit for the job. Crafting a cover letter that showcases your relevant experience and enthusiasm for the Accounts Payable role can significantly improve your chances of securing an interview.
Senior Records Specialist
Walmart
Bentonville, Arkansas
Walmart
Bentonville, Arkansas
Walmart Recruitment Team
I am excited to apply for the Senior Records Specialist role at Walmart. As a highly skilled Records Specialist, I am confident that I have the necessary experience and abilities to make a valuable contribution to your organization.
Throughout my life, I have pursued my passion for Scheduling and sought out opportunities to learn and grow. My experience in Administrative & Clerical has given me valuable skills such as Flexibility and Networking that have allowed me to improve professionally and personally. I am excited to bring these skills and my passion as a Records Specialist to the position and work with a team of like-minded individuals to achieve our common goals.
I am elated about the opportunity to join a team that shares my passion for this field, and values collaboration and innovation. I am confident that together we can overcome whatever tests and challenges are put on our way.
Thank you for your time,
Kevin Bailey
914-989-4878
[email protected]
Kevin Bailey
Showcase your most significant accomplishments and qualifications with this cover letter.
Personalize this cover letter in just few minutes with our user-friendly tool!
Related Resumes & Cover Letters
FIND EVERYTHING YOU NEED HERE.
IF YOU HAVE QUESTIONS, WE HAVE ANSWERS.
4 Ways a Career Test Can Jump-Start Your Future (and Help Your Resume)
If you’re looking for a fresh path or a new passion, a career test could help you find it. You can take these tests online, in the comfort of your...
Avoid These 3 Resume Mistakes at All Costs
Your resume is your first impression for a prospective employer. The way you present yourself in that little document can make or break you – it can clinch you an...
Resume Design Tips and Tricks
Creating a resume that stands out from the rest doesn’t have to be rocket science. With just a few tips and tricks, you can make your professional resume a shining...
Build your Resume in 15 minutes
Give yourself the best chance of standing out from the competition!
Create an awesome resume that meets the expectations of potential employers with our selection of professional, field-tested resume templates.
Create an awesome resume that meets the expectations of potential employers with our selection of professional, field-tested resume templates.