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operations assistant: Resume Samples & Writing Guide
Professional Summary
A highly motivated and organized professional with extensive experience in operations and administrative assistance. Skilled in streamlining processes and maximizing efficiency to ensure smooth running of day-to-day operations.
Employment history
Chief Operations Assistant, Amazon Seattle, Washington
May 2013 – Present
- Process paperwork and invoices
- Preparing reports and presentations
- Maintaining office supplies and equipment
Operations Assistant, UnitedHealth Group Minnetonka, Minnesota
May 2012 – May 2013
- Assist with payroll processing
- Assisting with event planning and coordination
- Creating and updating databases
Junior Operations Assistant, General Electric Boston, Massachusetts
December 2010 – May 2012
- Preparing reports and presentations
- Answer phones and respond to emails
- Greet visitors and direct them to appropriate personnel
Education
Harvard University, Cambridge, Massachusetts
Doctor of Human Resources Management, October, 2010
Harvard University, Cambridge, Massachusetts
Bachelor of Science in Office Administration, October, 2006
Skills
Collaboration
Reliability
Self-Motivation
Accounting
Customer Service
Microsoft Office
Filing
Typing
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Employment history
Lead Operations Assistant, Google Mountain View, California
June 2015 – Present
- Monitor inventory levels
- Handle customer inquiries
- Preparing reports and presentations
Associate Operations Assistant, Google Mountain View, California
June 2014 – May 2015
- Answering phones and directing calls
- Managing and updating various databases
- Develop and implement administrative policies
Entry Level Operations Assistant, Microsoft Redmond, Washington
June 2013 – May 2014
- Assisting with event planning and coordination
- Scheduling appointments and maintaining calendars
- Assist with payroll processing
Education
University of Texas, Austin, Texas
Bachelor of Arts in Business Administration, April, 2013
Skills
Data Analysis
Organization
Problem Solving
Technical
Typing
Accounts Receivable
Inventory Management
Data Analysis
Professional Summary
Highly organized and detail-oriented professional with extensive experience in administrative and clerical operations. Proven ability to manage multiple tasks and prioritize workflow to ensure efficient operations.
Employment history
Chief Operations Assistant, JPMorgan Chase New York, New York
March 2009 – Present
- Managing and updating various databases
- Coordinate office activities and operations
- Process paperwork and invoices
Associate Operations Assistant, Apple Cupertino, California
September 2008 – February 2009
- Maintain filing and database systems
- Maintaining office supplies and equipment
- Assisting with administrative tasks such as filing, data entry, and record keeping
Junior Operations Assistant, Google Mountain View, California
February 2008 – August 2008
- Processing mail and other correspondence
- Maintain filing and database systems
- Create and update spreadsheets
Education
University of Texas, Austin, Texas
Office Management, December, 2007
Skills
Communication
Reliability
Financial Management
Strategic Thinking
Microsoft Office
Data Analysis
Accounts Receivable
Document Control
Employment history
Entry Level Operations Assistant, JPMorgan Chase New York, New York
September 2021 – June 2022
- Answering phones and directing calls
- Scheduling appointments and maintaining calendars
- Providing support to other departments
Education
Cornell University, Ithaca, New York
Doctor of Business Administration, July, 2021
Cornell University, Ithaca, New York
Bachelor of Arts in Human Resources Management, July, 2017
Skills
Collaboration
Relationship Management.
Process Improvement
Creativity
Document Control
Customer Service
Typing
Word Processing
Employment history
Chief Operations Assistant, Walmart Bentonville, Arkansas
February 2022 – Present
- Handle customer inquiries
- Performing basic bookkeeping and accounting tasks
- Greeting visitors and providing customer service
Associate Operations Assistant, Bank of America Charlotte, North Carolina
February 2021 – January 2022
- Creating and updating databases
- Create and update spreadsheets
- Providing general administrative support as needed
Entry Level Operations Assistant, Amazon Seattle, Washington
July 2020 – January 2021
- Providing general administrative support as needed
- Process paperwork and invoices
- Coordinating travel arrangements
Education
University of Michigan, Ann Arbor, Michigan
Doctor of Medical Office Administration, May, 2020
University of Michigan, Ann Arbor, Michigan
Bachelor of Arts in Human Resources Management, May, 2016
Skills
Leadership
Communication
Research
Stress Management
Scheduling
Data Analysis
Customer Service
Document Preparation
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operations assistant Job Descriptions; Explained
If you're applying for an operations assistant position, it's important to tailor your resume to the specific job requirements in order to differentiate yourself from other candidates. Including accurate and relevant information that directly aligns with the job description can greatly increase your chances of securing an interview with potential employers.
When crafting your resume, be sure to use action verbs and a clear, concise format to highlight your relevant skills and experience. Remember, the job description is your first opportunity to make an impression on recruiters, so pay close attention to the details and make sure you're presenting yourself in the best possible light.
1
operations assistant
- Organize transportation of IOM migrants/refugees by implementing appropriate operational procedures.
- Make booking arrangements with the carriers, including preparation and distribution of passenger manifests.
- Coordinate with offices responsible for transit, reception and post-arrival assistance.
- Ensure timely notification of internal and external partners concerning relevant bookings, routings, cancellations, etc.
- Ensure timely notification of internal and external partners concerning special passenger requirements, such as wheel chair, stretcher cases, etc.
- Prepare and distribute passenger travel documents and tickets
- Conduct pre-departure briefings with the migrants/refugees, including information dissemination, counseling and orientation training
2
operations assistant
- Assisted in the running of functions during a period of time just before the planned 3 year closure and renewal of the Brisbane City Hall;
- Conducted tours of the building to visitors of the clock tower;
- Ensured that the lord mayor’s offices were in professional order.
- Coordinate with IOM Medical staff, including on special cases, medical escorts, etc.
3
operations assistant
- Assemble and communicate with a strong, diverse coalition of organizations or public figures, securing their cooperation, support and action, to further campaign goals.
- Liaise with Immigration Authorities, Embassies, Airlines, UNHCR as well as with IOM Missions to facilitate smooth departure and transit of migrants travelling under IOM auspices
- Prepare and ensure sending of IOM departure notifications to appropriate internal and external partners/units
- Check and prepare invoices for proper settlement received by airlines and other service providers
4
operations assistant (intern)
- Quantitative and qualitative data analysis after a research survey.
- Create online dashboards to monitor Tasknites progress and activity.
- Provide technical guidance, support and assistance on the Tasknites data collection application.
- Update Tasknites database and preparing presentations.
- Prepare Tasknites weekly progress reports.
- Plan, coordinate, and oversee Tasknites during research surveys.
- Handle Tasknites concerns, queries and complaints.
5
operations assistant
- Managed and maintained file system covering expenses, reports, and support documentations.
- Gathered, organized, and modeled data such as airway bills, and customer airline related information to assist the management in making key decisions.
- Assisted in negotiating and finalizing contracts with new and existing airline customers and freight-forwarding agents from Dubai and European regions on-call, via email, and in-person.
- Gave freight quotations to prospective customer airlines and led the airway bills.
- Assisted the system administrator in managing the server of the company and periodically updating the router version.
- Assisted in technical support for issues related to website management, and WiFi.
operations assistant Job Skills
For an operations assistant position, your job skills are a key factor in demonstrating your value to the company and showing recruiters that you're the ight fit for the role. It's important to be specific when highlighting your skills and ensure that they are directly aligned with the job requirements, as this can greatly improve your chances of being hired. By showcasing your relevant skills and experience, you can make a compelling case for why you're the best candidate for the job.
How to include technical skills in your resume:
Technical skills are a set of specialized abilities and knowledge required to perform a particular job
effectively. Some examples of technical skills are data analysis, project management, software proficiency,
and programming languages, to name a few.
Add the technical skills that will get hired in your career
field with our simple-to-use resume builder. Select your desired resume template, once you reach the skills
section of the builder, manually write in the skill or simply click on "Add more skills". This will
automatically generate the best skills for your career field, choose your skill level, and hit "Save &
Next."
- Data Entry
- Word Processing
- Filing
- Data Analysis
- Spreadsheets
- Scheduling
- Calendar Management
- Typing
- Office Administration
- Document Preparation
- Microsoft Office
- Records Management
- Customer Service
- Document Control
- Invoicing
- Accounts Payable
- Accounts Receivable
- Reception
- Inventory Management
- Mail Sorting.
How to include soft skills in your resume:
Soft skills are non-technical skills that relate to how you work and that can be used in any job. Including
soft skills such as time management, creative thinking, teamwork, and conflict resolution demonstrate your
problem-solving abilities and show that you navigate challenges and changes in the workplace
efficiently.
Add competitive soft skills to make your resume stand-out to recruiters! Simply select
your preferred resume template in the skills section, enter the skills manually or use the "Add more skills"
option. Our resume builder will generate the most relevant soft skills for your career path. Choose your
proficiency level for each skill, and then click "Save & Next" to proceed to the next section.
- Communication
- Interpersonal
- Leadership
- Time Management
- Problem Solving
- Decision Making
- Critical Thinking
- Creativity
- Adaptability
- Teamwork
- Organization
- Planning
- Public Speaking
- Negotiation
- Conflict Resolution
- Research
- Analytical
- Attention to Detail
- Self-Motivation
- Stress Management
- Collaboration
- Coaching
- Mentoring
- Listening
- Networking
- Strategic Thinking
- Negotiation
- Emotional Intelligence
- Adaptability
- Flexibility
- Reliability
- Professionalism
- Computer Literacy
- Technical
- Data Analysis
- Project Management
- Customer Service
- Presentation
- Written Communication
- Social Media
- Troubleshooting
- Quality Assurance
- Collaboration
- Supervisory
- Risk Management
- Database Management
- Training
- Innovation
- Documentation
- Accounting
- Financial Management
- Visualization
- Reporting
- Business Acumen
- Process Improvement
- Documentation
- Relationship Management.
How to Improve Your operations assistant Resume
Navigating resume pitfalls can mean the difference between landing an interview or not. Missing job descriptions or unexplained work history gaps can cause recruiters to hesitate. Let's not even talk about the impact of bad grammar, and forgetting your contact info could leave your potential employer hanging. Aim to be comprehensive, concise, and accurate.
Employment history
Lead Operations Assistant, UnitedHealth Group Minnetonka, Minnesota
July 2012 – May 2022
- Manage travel arrangements
- Greet visitors and direct them to appropriate personnel
- Assisting with the preparation of documents and other materials
Associate Operations Assistant, Amazon Seattle, Washington
January 2012 – June 2012
- Prepare reports and presentations
- Creating and updating databases
- Answering phones and directing calls
Junior Operations Assistant, CVS Health Woonsocket, Rhode Island
January 2011 – December 2011
Education
University of Maryland, College Park, Maryland
Bachelor of Science in Medical Office Administration, November, 2010
Skills
Adaptability
Organization
Public Speaking
Attention to Detail
Document Control
Data Entry
Reception
Records Management
Unexplained Year Gaps and Missing Job Experiences are a No-no
Gaps in your resume can prevent recruiters from hiring you if you don't explain them.
Key Insights- It's okay to have gaps in your work experience but always offer a valid explanation instead of just hiding it.
- Use the gap to talk about positive attributes or additional skills you've learned.
- Be honest and straightforward about the gap and explain it using a professional summary.
How to Optimize Your operations assistant Resume
Keep an eye out for these resume traps. Neglecting to detail your job roles or explain gaps in your career can lead to unnecessary doubts. Grammar blunders can reflect negatively on you, and without contact information, how can employers reach you? Be meticulous and complete.
Yvette Quinn 327 Laurelwood Avenue, Flora Vista, NM 87415
Employment history
Lead Operations Assistant, Apple Cupertino, California
September 2023 – Present
- Providin general administrativ support as needd
- Answer phones and respond to emailss
- Greet visistors and direct them too appropriatte personnel
Associate Operations Assistant, JPMorgan Chase New York, New York
September 2022 – August 2023
- Maintian filin and databse systems
- Greet visotors and direct them too appropriate personel
- Co-ordinatin travel arangements.
Jr. Operations Assistant, General Electric Boston, Massachusetts
April 2021 – August 2022
- Develp and imlpeent administrative policies
- Answering phons and directing calles
- Maintaning office suplies and equipent
Education
University of Wisconsin, Madison, Wisconsin
Human Resources, February, 2021
Skills
Listening
Project Management
Financial Management
Coaching
Spreadsheets
Mail Sorting.
Typing
Microsoft Office
Avoid Spelling Mistakes and Include your Contact Information
Missing contact information prevents recruiters from understanding you're the best fit for the position.
Key Insights- Make sure you're not missing contact information on your resume. That should include your full name, telephone number and email address.
- Make sure to use a professional email address as part of your contact information.
- Highlight your contact information and double check that everything is accurate to help recruiters get in touch with you.
operations assistant Cover Letter Example
A cover letter can be a valuable addition to your job application when applying for an operations assistant position. Cover letters provide a concise summary of your qualifications, skills, and experience, also it also gives you an opportunity to explain why you're the best fit for the job. Crafting a cover letter that showcases your relevant experience and enthusiasm for the Accounts Payable role can significantly improve your chances of securing an interview.
Chief Operations Assistant
CVS Health
Woonsocket, Rhode Island
CVS Health
Woonsocket, Rhode Island
To the respected CVS Health Hiring Team
I am excited to apply for the Chief Operations Assistant position at CVS Health. As a highly skilled Operations Assistant with 13 years of experience in Administrative & Clerical, I am confident that I can contribute significantly to your organization.
Throughout my life, I have pursued my passion for Records Management and have gained experience in this field as a result. This experience has given me valuable skills such as Collaboration and Reliability, which I am excited to bring to this position. I am eager to work with a team that shares my enthusiasm as a Operations Assistant and help your organization achieve its well determined goals.
I am elated about the opportunity to join a team that shares my passion for this field, and values collaboration and innovation. I am confident that together we can overcome whatever tests and challenges are put on our way.
With gratitude,
Quinn Green
810-480-0078
[email protected]
Quinn Green
Showcase your most significant accomplishments and qualifications with this cover
letter.
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Build your Resume in 15 minutes
Give yourself the best chance of standing out from the
competition!
Create an awesome resume that meets the expectations of potential employers with our selection of professional, field-tested resume templates.
Create an awesome resume that meets the expectations of potential employers with our selection of professional, field-tested resume templates.