5 Amazing company secretary Resume Examples (Updated 2023) + Skills & Job Descriptions

company secretary

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company secretary: Resume Samples & Writing Guide

Employment history

Senior Company Secretary, Amazon Seattle, Washington

July 2015 – Present

Liaise with other departments and external parties
Provide advice and guidance on corporate governance matters
Manage and coordinate the annual general meeting

Company Secretary, JPMorgan Chase New York, New York

December 2014 – June 2015

Manage the preparation of financial statements
Monitor corporate compliance with relevant laws and regulations
Prepare and maintain statutory registers

Jr. Company Secretary, JPMorgan Chase New York, New York

June 2014 – November 2014

Manage the administration of the company
Handle shareholder enquiries
Maintain corporate records and documents

Education

University of Wisconsin, Madison, Wisconsin

Bachelor of Science in Business Administration, April, 2014

Skills

Adaptability

Problem Solving

Emotional Intelligence

Negotiation

Office Management

Multi-tasking

Records Management

Spreadsheets

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Professional Summary

An experienced Company Secretary with a strong background in administrative and clerical tasks. Possessing excellent organizational and communication skills, with the ability to provide high-quality administrative support to ensure the smooth running of the organization.

Employment history

Chief Company Secretary, Microsoft Redmond, Washington

November 2012 – Present

Liaise with other departments and external parties
Prepare and file corporate documents and resolutions
Monitor and manage corporate risk

Company Secretary, UnitedHealth Group Minnetonka, Minnesota

April 2012 – October 2012

Prepare and maintain statutory registers
Maintain corporate records and documents
Monitor and manage changes in statutory and regulatory requirements

Jr. Company Secretary, Microsoft Redmond, Washington

October 2011 – March 2012

Manage and coordinate the annual general meeting
Prepare and file corporate documents and resolutions
Manage the preparation of financial statements

Education

University of Illinois, Urbana, Illinois

Bachelor of Arts in Accounting, August, 2011

Skills

Innovation

Database Management

Technical

Planning

Data Analysis

Accounts Payable/Receivable.

Email Management

Telephone Etiquette

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Employment history

Lead Company Secretary, General Electric Boston, Massachusetts

February 2017 – Present

Monitor and manage changes in statutory and regulatory requirements
Manage the preparation of financial statements
Monitor corporate compliance with relevant laws and regulations

Company Secretary, UnitedHealth Group Minnetonka, Minnesota

September 2015 – January 2017

Monitor corporate compliance with relevant laws and regulations
Prepare and file corporate documents and resolutions
Ensure timely filing of annual returns and other statutory documents

Junior Company Secretary, Bank of America Charlotte, North Carolina

February 2015 – August 2015

Monitor and manage changes in statutory and regulatory requirements
Prepare and maintain statutory registers
Liaise with other departments and external parties

Education

University of Florida, Gainesville, Florida

Office Administration, December, 2014

Skills

Reliability

Flexibility

Social Media

Reporting

Spreadsheets

Document Management

Customer Service

Typing

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Professional Summary

A highly motivated and organized professional with extensive experience in the administrative and clerical field. Possessing excellent problem solving and communication skills, I am adept in providing comprehensive company secretarial services.

Employment history

Chief Company Secretary, JPMorgan Chase New York, New York

January 2012 – Present

Manage and coordinate the annual general meeting
Monitor and manage changes in statutory and regulatory requirements
Manage the preparation of financial statements

Associate Company Secretary, JPMorgan Chase New York, New York

August 2010 – December 2011

Manage and coordinate the annual general meeting
Prepare and file corporate documents and resolutions
Liaise with other departments and external parties

Entry Level Company Secretary, General Electric Boston, Massachusetts

February 2009 – July 2010

Monitor and manage corporate risk
Manage the preparation of financial statements
Prepare and submit reports to the board of directors

Education

University of Florida, Gainesville, Florida

Bachelor of Arts in Office Administration, December, 2008

Skills

Analytical

Business Acumen

Communication

Interpersonal

Inventory Management

Office Management

Office Administration

Data Entry

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Employment history

Chief Company Secretary, CVS Health Woonsocket, Rhode Island

August 2023 – Present

Ensure timely filing of annual returns and other statutory documents
Manage the preparation of financial statements
Prepare and file corporate documents and resolutions

Company Secretary, Walmart Bentonville, Arkansas

August 2022 – July 2023

Prepare and distribute board and shareholder meetings
Prepare and submit reports to the board of directors
Manage the administration of the company

Junior Company Secretary, Google Mountain View, California

February 2021 – July 2022

Ensure timely filing of annual returns and other statutory documents
Monitor and manage changes in statutory and regulatory requirements
Manage and coordinate the annual general meeting

Education

Stanford University, Stanford, California

MD in Business Administration, December, 2020

Stanford University, Stanford, California

Bachelor of Science in Accounting, December, 2016

Skills

Negotiation

Mentoring

Research

Process Improvement

Accounts Payable/Receivable.

Document Management

Data Analysis

Spreadsheets

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company secretary Job Descriptions; Explained

If you're applying for an company secretary position, it's important to tailor your resume to the specific job requirements in order to differentiate yourself from other candidates. Including accurate and relevant information that directly aligns with the job description can greatly increase your chances of securing an interview with potential employers.

When crafting your resume, be sure to use action verbs and a clear, concise format to highlight your relevant skills and experience. Remember, the job description is your first opportunity to make an impression on recruiters, so pay close attention to the details and make sure you're presenting yourself in the best possible light.

company secretary

Convened and Organized the Board Meetings and other meeting.
Drafted Notices, Agendas, Minutes and related documents for the meetings.
Prepared documents for filing of various forms pursuant to provisions of the Companies Act, 2013 and rules made thereunder with Ministry of Corporate Affairs.
Work related to Share Stamping and Share Transfer.
Prepared the documents relating to Trademark Applications.
Prepared various agreements with Banks and other Authorities
Kept updated an complied about various amendments under Companies Act, 2013.

company secretary

Drafting of Notice and Agenda for conducting Board Meetings and other Committee Meetings under Companies Act, 2013 for the parent & other subsidiaries.
Conducted and coordinated the Board Meeting as per the Company Law.
Maintain or examine the records to comply with compliance requirements of various government agencies like RBI, MCA , EPFO, ITA, GST Council.
Develop, implement, modify, and document record keeping and accounting systems, and coordinating the system transformation of records
Prepare and file annual tax returns, GST returns & TDS complainces for the organisation
Coordinate with auditors for the audits of company accounts and financial transactions to ensure compliance with state and federal requirements and statutes
Assist the management in matters related to compliance, nodal authorities & tax authorities and there respective legal implementation

company secretary

Promptly answered phone and greeted callers enthusiastically.
Updated spreadsheets to track, analyze and report on performance and sales data.
Interacted with vendors, contractors and professional personnels (government employees) to receive orders and direct activities.
Maintain knowledge of all organizational and governmental rules affecting purchases, and provide information about these rules to organization staff members and to vendors.

company secretary

Preparing Notices, Board Report, Resolutions & minutes of AGM, EGM and BM Meeting.
Convening and conducting of Board and Annual General Meetings.
Handled the request for Transfer and Transmission of Shares.
Applying for Director Identification Number (DIN) & Intimation of Changes in particulars of Director Identification Number (DIN).
Independently handled Alteration in Memorandum & Articles of Association of the Company processes viz. Change of Name of the Company, Alteration in Registered office Clause, Alteration in Object Clause and Capital Clause.
Allotment of Shares by Private Placement, Right Issue & Bonus Issue.
Handled Creation/Modification/Satisfaction of Charge and co-ordination with Bank for the necessary formalities.

company secretary

Responsible for Complete Secretarial tasks required under all relevant laws and regulations.
Actively participated in the secretarial process and procedures during the merger of Invest Capital and Securities (Pvt.) Limited with and into Invest Capital Investment Bank Limited. Also participated in the entire process of filing the petition of reduction of capital under section 97, of the Companies Ordinance, 1984 (now called Companies Act 2017). A process of completing the formalities of application of NBFC License. Completed the transfer process of corporate membership of the Karachi Stock Exchange (Guarantee) Limited. In addition, performed complete processes of various secretarial assignments of the company.
As company secretary of Invest Capital Investment Bank Limited, I met all requirements of a secretarial job applicable under the Companies Ordinance, 1984 (now called Companies Act 2017), NBFC, Rules and Regulations, Listing Regulations, Code of Corporate )Governance etc of Invest Capital Investment Bank Limited, an NBFC Listed in all three stock exchanges, Karachi, Lahore and Islamabad.
Prepare and process legal documents and papers, filing with the MCA, Stock Excahnges, SEBI etc., Liasioning on behalf of the Company.

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company secretary Job Skills

For an company secretary position, your job skills are a key factor in demonstrating your value to the company and showing recruiters that you're the ight fit for the role. It's important to be specific when highlighting your skills and ensure that they are directly aligned with the job requirements, as this can greatly improve your chances of being hired. By showcasing your relevant skills and experience, you can make a compelling case for why you're the best candidate for the job.

How to include technical skills in your resume:

Technical skills are a set of specialized abilities and knowledge required to perform a particular job effectively. Some examples of technical skills are data analysis, project management, software proficiency, and programming languages, to name a few.

Add the technical skills that will get hired in your career field with our simple-to-use resume builder. Select your desired resume template, once you reach the skills section of the builder, manually write in the skill or simply click on "Add more skills". This will automatically generate the best skills for your career field, choose your skill level, and hit "Save & Next."

Data Entry
Office Administration
Word Processing
Filing
Typing
Document Management
Scanning
Data Analysis
Office Management
Spreadsheets
Records Management
Calendar Management
Email Management
Telephone Etiquette
Multi-tasking
Scheduling
Bookkeeping
Customer Service
Receptionist Duties
Inventory Management
Accounts Payable/Receivable.

How to include soft skills in your resume:

Soft skills are non-technical skills that relate to how you work and that can be used in any job. Including soft skills such as time management, creative thinking, teamwork, and conflict resolution demonstrate your problem-solving abilities and show that you navigate challenges and changes in the workplace efficiently.

Add competitive soft skills to make your resume stand-out to recruiters! Simply select your preferred resume template in the skills section, enter the skills manually or use the "Add more skills" option. Our resume builder will generate the most relevant soft skills for your career path. Choose your proficiency level for each skill, and then click "Save & Next" to proceed to the next section.

Communication
Interpersonal
Leadership
Time Management
Problem Solving
Decision Making
Critical Thinking
Creativity
Adaptability
Teamwork
Organization
Planning
Public Speaking
Negotiation
Conflict Resolution
Research
Analytical
Attention to Detail
Self-Motivation
Stress Management
Collaboration
Coaching
Mentoring
Listening
Networking
Strategic Thinking
Negotiation
Emotional Intelligence
Adaptability
Flexibility
Reliability
Professionalism
Computer Literacy
Technical
Data Analysis
Project Management
Customer Service
Presentation
Written Communication
Social Media
Troubleshooting
Quality Assurance
Collaboration
Supervisory
Risk Management
Database Management
Training
Innovation
Documentation
Accounting
Financial Management
Visualization
Reporting
Business Acumen
Process Improvement
Documentation
Relationship Management.

How to Improve Your company secretary Resume

Navigating resume pitfalls can mean the difference between landing an interview or not. Missing job descriptions or unexplained work history gaps can cause recruiters to hesitate. Let's not even talk about the impact of bad grammar, and forgetting your contact info could leave your potential employer hanging. Aim to be comprehensive, concise, and accurate.

Professional Summary

A highly organized and detail-oriented professional with extensive experience in Company Secretary roles. Skilled in providing administrative and clerical support to ensure smooth operations of the organization.

Employment history

Chief Company Secretary, JPMorgan Chase New York, New York

December 2009 – Present

Hangle shareholder enquiries
Provied advice and guidence on corporate governence matters
Prepair and file corporate documents and resolusions.

Company Secretary, Bank of America Charlotte, North Carolina

June 2009 – December 2009

Mange the administraton of the companie
Mange the preparation of financial statments
Handle shareholder enquiries

Jr. Company Secretary, UnitedHealth Group Minnetonka, Minnesota

January 2008 – May 2009

Ensure timey filing of annual returns and other statutory documents
Manage and co-ordinate the annual general meeting
Monitor corporate complience with relevant laws and regulations

Education

University of Texas, Austin, Texas

Doctor of Accounting, November, 2007

University of Texas, Austin, Texas

Bachelor of Science in Medical Office Administration, November, 2003

Skills

Collaboration

Documentation

Planning

Self-Motivation

Accounts Payable/Receivable.

Receptionist Duties

Spreadsheets

Data Entry

Avoid Spelling Mistakes and Include your Contact Information

Missing contact information prevents recruiters from understanding you're the best fit for the position.

Key Insights

Make sure you're not missing contact information on your resume. That should include your full name, telephone number and email address.
Make sure to use a professional email address as part of your contact information.
Highlight your contact information and double check that everything is accurate to help recruiters get in touch with you.

How to Optimize Your company secretary Resume

Keep an eye out for these resume traps. Neglecting to detail your job roles or explain gaps in your career can lead to unnecessary doubts. Grammar blunders can reflect negatively on you, and without contact information, how can employers reach you? Be meticulous and complete.

Employment history

Senior Company Secretary, Walmart Bentonville, Arkansas

February 2022 – May 2022

Prepare and distribute board and shareholder meetings
Prepare and submit reports to the board of directors
Prepare and file corporate documents and resolutions

Company Secretary, Walmart Bentonville, Arkansas

August 2021 – January 2022

Prepare and file corporate documents and resolutions
Prepare and maintain statutory registers
Monitor and manage corporate risk

Junior Company Secretary, JPMorgan Chase New York, New York

February 2020 – July 2021

Education

University of Michigan, Ann Arbor, Michigan

Accounting, January, 2019

Skills

Time Management

Troubleshooting

Mentoring

Negotiation

Office Administration

Data Entry

Document Management

Records Management

Unexplained Year Gaps and Missing Job Experiences are a No-no

Gaps in your resume can prevent recruiters from hiring you if you don't explain them.

Key Insights

It's okay to have gaps in your work experience but always offer a valid explanation instead of just hiding it.
Use the gap to talk about positive attributes or additional skills you've learned.
Be honest and straightforward about the gap and explain it using a professional summary.

company secretary Cover Letter Example

A cover letter can be a valuable addition to your job application when applying for an company secretary position. Cover letters provide a concise summary of your qualifications, skills, and experience, also it also gives you an opportunity to explain why you're the best fit for the job. Crafting a cover letter that showcases your relevant experience and enthusiasm for the Accounts Payable role can significantly improve your chances of securing an interview.

Senior Company Secretary
Google
Mountain View, California

To the respected Google Hiring Team

I am excited to apply for the Senior Company Secretary position at Google. As a highly skilled Company Secretary with 9 years of experience in Administrative & Clerical, I am confident that I can contribute significantly to your organization.

Throughout my life, I have pursued my passion for Event Planning and sought out opportunities to learn and grow. My experience in Administrative & Clerical has given me valuable skills such as Adaptability and Problem Solving that have allowed me to improve professionally and personally. I am excited to bring these skills and my passion as a Company Secretary to the position and work with a team of like-minded individuals to achieve our common goals.

Thank you for considering my application for the Senior Company Secretary role. I am looking forward to a future where we work together to drive this organization's success.

Thank you for your time,
Simon Moore
941-697-9392
simonmoore59@yahoo.com

Simon Moore

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