5 Amazing business administrative assistant Resume Examples (Updated 2023) + Skills & Job Descriptions

business administrative assistant

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business administrative assistant: Resume Samples & Writing Guide

Employment history

Lead Business Administrative Assistant, CVS Health Woonsocket, Rhode Island

May 2023 – Present

Handling confidential information with discretion
Preparing correspondence and other documents
Coordinating travel arrangements

Business Administrative Assistant, Microsoft Redmond, Washington

October 2022 – April 2023

Coordinating travel arrangements
Providing general administrative and clerical support to departments or individuals
Maintaining calendars

Junior Business Administrative Assistant, UnitedHealth Group Minnetonka, Minnesota

May 2021 – September 2022

Maintaining databases
Providing general administrative and clerical support to departments or individuals
Maintaining calendars

Education

University of Illinois, Urbana, Illinois

Bachelor of Science in Business Administration, March, 2021

Skills

Emotional Intelligence

Self-Motivation

Professionalism

Negotiation

Scheduling

Document Management

Office Management

Database Administration

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Professional Summary

Highly organized and detail-oriented professional with extensive experience in providing administrative and clerical support to business operations. Proven track record of successfully managing projects, scheduling meetings, and maintaining office systems.

Employment history

Chief Business Administrative Assistant, Amazon Seattle, Washington

July 2012 – Present

Performing data entry and scanning documents
Maintaining databases
Processing invoices and expense reports

Associate Business Administrative Assistant, Microsoft Redmond, Washington

July 2011 – June 2012

Assisting in the preparation of regularly scheduled reports
Answering and directing phone calls
Performing data entry and scanning documents

Jr. Business Administrative Assistant, Walmart Bentonville, Arkansas

July 2010 – June 2011

Maintaining calendars
Coordinating travel arrangements
Assisting in the preparation of regularly scheduled reports

Education

University of Maryland, College Park, Maryland

Office Administration, May, 2010

Skills

Flexibility

Listening

Collaboration

Customer Service

Scheduling

Microsoft Office

Data Analysis

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Employment history

Lead Business Administrative Assistant, Amazon Seattle, Washington

November 2022 – Present

Processing invoices and expense reports
Performing data entry and scanning documents
Handling confidential information with discretion

Associate Business Administrative Assistant, Amazon Seattle, Washington

June 2021 – October 2022

Maintaining calendars
Managing office supplies and ordering new supplies when needed
Coordinating travel arrangements

Entry Level Business Administrative Assistant, UnitedHealth Group Minnetonka, Minnesota

November 2020 – May 2021

Assisting in the preparation of regularly scheduled reports
Coordinating travel arrangements
Answering and directing phone calls

Education

Cornell University, Ithaca, New York

Bachelor of Science in Human Resources Management, October, 2020

Skills

Adaptability

Collaboration

Adaptability

Planning

Scheduling

Office Management

Administrative Support

Spreadsheets

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Professional Summary

Highly organized and detail-oriented professional with extensive experience in business administration and clerical work. Proven ability to manage multiple tasks, prioritize workloads, and ensure accuracy in all areas of responsibility.

Employment history

Chief Business Administrative Assistant, Google Mountain View, California

November 2010 – Present

Scheduling meetings and appointments
Coordinating travel arrangements
Processing invoices and expense reports

Associate Business Administrative Assistant, General Electric Boston, Massachusetts

May 2010 – October 2010

Answering and directing phone calls
Processing invoices and expense reports
Assisting in the preparation of regularly scheduled reports

Junior Business Administrative Assistant, Microsoft Redmond, Washington

May 2009 – April 2010

Filing and retrieving documents and reference materials
Handling confidential information with discretion
Performing data entry and scanning documents

Education

University of Florida, Gainesville, Florida

Master of Science in Medical Office Administration, March, 2009

University of Florida, Gainesville, Florida

Bachelor of Arts in Human Resources Management, March, 2005

Skills

Documentation

Public Speaking

Negotiation

Accounting

Bookkeeping

Scheduling

Email Management

Office Management

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Employment history

Chief Business Administrative Assistant, Amazon Seattle, Washington

August 2020 – Present

Providing general administrative and clerical support to departments or individuals
Handling confidential information with discretion
Maintaining calendars

Associate Business Administrative Assistant, Apple Cupertino, California

August 2019 – July 2020

Managing office supplies and ordering new supplies when needed
Processing invoices and expense reports
Maintaining calendars

Junior Business Administrative Assistant, Google Mountain View, California

January 2019 – July 2019

Filing and retrieving documents and reference materials
Processing invoices and expense reports
Performing data entry and scanning documents

Education

University of Wisconsin, Madison, Wisconsin

Master of Science in Accounting, December, 2018

University of Wisconsin, Madison, Wisconsin

Bachelor of Science in Office Administration, December, 2014

Skills

Flexibility

Accounting

Written Communication

Documentation

Data Analysis

Filing

Typing

Receptionist Duties

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business administrative assistant Job Skills

For an business administrative assistant position, your job skills are a key factor in demonstrating your value to the company and showing recruiters that you're the ight fit for the role. It's important to be specific when highlighting your skills and ensure that they are directly aligned with the job requirements, as this can greatly improve your chances of being hired. By showcasing your relevant skills and experience, you can make a compelling case for why you're the best candidate for the job.

How to include technical skills in your resume:

Technical skills are a set of specialized abilities and knowledge required to perform a particular job effectively. Some examples of technical skills are data analysis, project management, software proficiency, and programming languages, to name a few.

Add the technical skills that will get hired in your career field with our simple-to-use resume builder. Select your desired resume template, once you reach the skills section of the builder, manually write in the skill or simply click on "Add more skills". This will automatically generate the best skills for your career field, choose your skill level, and hit "Save & Next."

Data Entry
Typing
Filing
Microsoft Office
Scheduling
Bookkeeping
Data Analysis
Spreadsheets
Office Management
Calendar Management
Email Management
Database Administration
Customer Service
Inventory Management
Document Management
Accounts Payable/Receivable
Invoicing
Receptionist Duties
Word Processing
Administrative Support

How to include soft skills in your resume:

Soft skills are non-technical skills that relate to how you work and that can be used in any job. Including soft skills such as time management, creative thinking, teamwork, and conflict resolution demonstrate your problem-solving abilities and show that you navigate challenges and changes in the workplace efficiently.

Add competitive soft skills to make your resume stand-out to recruiters! Simply select your preferred resume template in the skills section, enter the skills manually or use the "Add more skills" option. Our resume builder will generate the most relevant soft skills for your career path. Choose your proficiency level for each skill, and then click "Save & Next" to proceed to the next section.

Communication
Interpersonal
Leadership
Time Management
Problem Solving
Decision Making
Critical Thinking
Creativity
Adaptability
Teamwork
Organization
Planning
Public Speaking
Negotiation
Conflict Resolution
Research
Analytical
Attention to Detail
Self-Motivation
Stress Management
Collaboration
Coaching
Mentoring
Listening
Networking
Strategic Thinking
Negotiation
Emotional Intelligence
Adaptability
Flexibility
Reliability
Professionalism
Computer Literacy
Technical
Data Analysis
Project Management
Customer Service
Presentation
Written Communication
Social Media
Troubleshooting
Quality Assurance
Collaboration
Supervisory
Risk Management
Database Management
Training
Innovation
Documentation
Accounting
Financial Management
Visualization
Reporting
Business Acumen
Process Improvement
Documentation
Relationship Management.

How to Improve Your business administrative assistant Resume

Navigating resume pitfalls can mean the difference between landing an interview or not. Missing job descriptions or unexplained work history gaps can cause recruiters to hesitate. Let's not even talk about the impact of bad grammar, and forgetting your contact info could leave your potential employer hanging. Aim to be comprehensive, concise, and accurate.

Employment history

Lead Business Administrative Assistant, Apple Cupertino, California

March 2020 – Present

Co-ordinating travel arrangments
Managing office suplies and ordering new suplies when neededed
Processing invoices and expenses reports.

Associate Business Administrative Assistant, Walmart Bentonville, Arkansas

March 2019 – February 2020

Assistin in the preparation of regularly scheduled reports
Greetin visitors and directing them to the appropriate person
Filing and retreiving documents and reference materials

Jr. Business Administrative Assistant, Bank of America Charlotte, North Carolina

March 2018 – February 2019

Filing and retrievin documents and referenc materials
Assistin in the preparatin of regulary scheduled reports
Performin data entry and scanin documents

Education

University of Maryland, College Park, Maryland

Accounting, January, 2018

Skills

Database Management

Supervisory

Research

Stress Management

Typing

Filing

Database Administration

Customer Service

Avoid Spelling Mistakes and Include your Contact Information

Missing contact information prevents recruiters from understanding you're the best fit for the position.

Key Insights

Make sure you're not missing contact information on your resume. That should include your full name, telephone number and email address.
Make sure to use a professional email address as part of your contact information.
Highlight your contact information and double check that everything is accurate to help recruiters get in touch with you.

How to Optimize Your business administrative assistant Resume

Keep an eye out for these resume traps. Neglecting to detail your job roles or explain gaps in your career can lead to unnecessary doubts. Grammar blunders can reflect negatively on you, and without contact information, how can employers reach you? Be meticulous and complete.

Employment history

Junior Business Administrative Assistant, Amazon Seattle, Washington

July 2022 – April 2023

Education

University of Wisconsin, Madison, Wisconsin

MD in Business Administration, May, 2022

University of Wisconsin, Madison, Wisconsin

Bachelor of Science in Medical Office Administration, May, 2018

Skills

Analytical

Collaboration

Visualization

Written Communication

Spreadsheets

Database Administration

Word Processing

Filing

Unexplained Year Gaps and Missing Job Experiences are a No-no

Gaps in your resume can prevent recruiters from hiring you if you don't explain them.

Key Insights

It's okay to have gaps in your work experience but always offer a valid explanation instead of just hiding it.
Use the gap to talk about positive attributes or additional skills you've learned.
Be honest and straightforward about the gap and explain it using a professional summary.

business administrative assistant Cover Letter Example

A cover letter can be a valuable addition to your job application when applying for an business administrative assistant position. Cover letters provide a concise summary of your qualifications, skills, and experience, also it also gives you an opportunity to explain why you're the best fit for the job. Crafting a cover letter that showcases your relevant experience and enthusiasm for the Accounts Payable role can significantly improve your chances of securing an interview.

Lead Business Administrative Assistant
Google
Mountain View, California

Greetings Google Recruitment Team

I am a highly motivated Business Administrative Assistant with 2 years of experience in Administrative & Clerical. I am excited to submit my application for the Lead Business Administrative Assistant position at Google, where I believe my skills and expertise would be an excellent fit.

As someone who has always been committed to making a positive impact on the world, I have pursued opportunities to contribute to my community through my work wherever I may be. My experience in this field has equipped me with the skills and knowledge necessary to succeed throughout my life and I am confident that they will help me to bring my passion and expertise to your organization and help drive your success.

I cannot stress enough how thrilled I am about the chance to join a team of like-minded individuals who share my values and passion for this amazing field. Thank you for considering my application and I hope for the chance to work together.

Kindest regards,
Owen Patterson
683-377-5895
owenpatterson@hotmail.com

Owen Patterson

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