5 Amazing administrative secretary Resume Examples (Updated 2023) + Skills & Job Descriptions

administrative secretary

Build your resume in 15 minutes

Give yourself the best chance of standing out from the competition!

Create an awesome resume that meets the expectations of potential employers with our selection of professional, field-tested resume templates.

START YOUR RESUME NOW

administrative secretary: Resume Samples & Writing Guide

Employment history

Chief Administrative Secretary, UnitedHealth Group Minnetonka, Minnesota

June 2020 – Present

Monitor and maintain office budgets
File and retrieve documents and reference materials
Prepare agendas, notices, minutes, and resolutions for meetings

Administrative Secretary, CVS Health Woonsocket, Rhode Island

December 2018 – May 2020

Prepare and process invoices, purchase orders, and other financial documents
Greet visitors and determine whether they should be given access to specific individuals
Schedule and coordinate meetings and events

Entry Level Administrative Secretary, General Electric Boston, Massachusetts

July 2017 – November 2018

Prepare and modify documents including correspondence, reports, drafts, memos, and emails
Greet visitors and determine whether they should be given access to specific individuals
Operate office equipment such as fax machines, copiers, and phone systems

Education

University of California, Berkeley, California

Project Management, May, 2017

Skills

Research

Mentoring

Accounting

Innovation

Word Processing

Calendar Management

Office Management

Typing

Do you already have a resume? Use our PDF converter and edit your resume.

Build My Resume

Employment history

Chief Administrative Secretary, Bank of America Charlotte, North Carolina

September 2018 – Present

Prepare agendas, notices, minutes, and resolutions for meetings
Perform data entry and scan documents
Monitor and maintain office budgets

Administrative Secretary, CVS Health Woonsocket, Rhode Island

April 2017 – August 2018

Set up and maintain paper and electronic filing systems
Prepare agendas, notices, minutes, and resolutions for meetings
Maintain office supplies inventory

Jr. Administrative Secretary, Amazon Seattle, Washington

April 2016 – March 2017

Perform data entry and scan documents
Prepare agendas, notices, minutes, and resolutions for meetings
Greet visitors and determine whether they should be given access to specific individuals

Education

University of Illinois, Urbana, Illinois

Master of Arts in Accounting, February, 2016

University of Illinois, Urbana, Illinois

Bachelor of Science in Medical Office Administration, February, 2012

Skills

Attention to Detail

Troubleshooting

Stress Management

Process Improvement

Multi-tasking

Bookkeeping

Calendar Management

Records Management

Build My Resume

Employment history

Lead Administrative Secretary, JPMorgan Chase New York, New York

July 2015 – Present

Perform data entry and scan documents
Maintain office supplies inventory
Set up and maintain paper and electronic filing systems

Associate Administrative Secretary, General Electric Boston, Massachusetts

January 2014 – June 2015

Maintain appointment schedules for executives and staff members
Monitor and maintain office budgets
Answer phone calls and direct calls to appropriate parties or take messages

Entry Level Administrative Secretary, CVS Health Woonsocket, Rhode Island

July 2013 – December 2013

Perform data entry and scan documents
Open, sort, and distribute incoming correspondence and other material
Answer phone calls and direct calls to appropriate parties or take messages

Education

Harvard University, Cambridge, Massachusetts

Master of Science in Business Administration, May, 2013

Harvard University, Cambridge, Massachusetts

Bachelor of Arts in Accounting, May, 2009

Skills

Listening

Negotiation

Emotional Intelligence

Collaboration

Receptionist Duties

Data Analysis

Spreadsheets

Data Entry

Build My Resume

Employment history

Lead Administrative Secretary, CVS Health Woonsocket, Rhode Island

April 2022 – Present

File and retrieve documents and reference materials
Monitor and maintain office budgets
Set up and maintain paper and electronic filing systems

Associate Administrative Secretary, JPMorgan Chase New York, New York

November 2020 – March 2022

Open, sort, and distribute incoming correspondence and other material
Prepare and modify documents including correspondence, reports, drafts, memos, and emails
Greet visitors and determine whether they should be given access to specific individuals

Jr. Administrative Secretary, Apple Cupertino, California

May 2019 – October 2020

Schedule and coordinate meetings and events
Prepare and modify documents including correspondence, reports, drafts, memos, and emails
Operate office equipment such as fax machines, copiers, and phone systems

Education

University of Maryland, College Park, Maryland

Bachelor of Science in Accounting, March, 2019

Skills

Visualization

Process Improvement

Documentation

Reliability

Data Management

Accounts Payable

Filing

Microsoft Office

Build My Resume

Employment history

Chief Administrative Secretary, Microsoft Redmond, Washington

October 2017 – Present

Prepare agendas and make arrangements for committee, board, and other meetings
Prepare agendas, notices, minutes, and resolutions for meetings
Schedule and coordinate meetings and events

Associate Administrative Secretary, UnitedHealth Group Minnetonka, Minnesota

April 2017 – October 2017

Maintain office supplies inventory
Prepare agendas and make arrangements for committee, board, and other meetings
Maintain appointment schedules for executives and staff members

Jr. Administrative Secretary, UnitedHealth Group Minnetonka, Minnesota

April 2016 – March 2017

Prepare agendas and make arrangements for committee, board, and other meetings
Answer phone calls and direct calls to appropriate parties or take messages
Schedule and coordinate meetings and events

Education

University of Michigan, Ann Arbor, Michigan

Master of Arts in Medical Office Administration, February, 2016

University of Michigan, Ann Arbor, Michigan

Bachelor of Arts in Business Administration, February, 2012

Skills

Project Management

Risk Management

Adaptability

Reliability

Mail Processing.

Microsoft Office

Accounts Receivable

Office Management

Use This administrative secretary Resume Template

Not in love with this template? Browse our full library of resume templates

administrative secretary Job Descriptions; Explained

If you're applying for an administrative secretary position, it's important to tailor your resume to the specific job requirements in order to differentiate yourself from other candidates. Including accurate and relevant information that directly aligns with the job description can greatly increase your chances of securing an interview with potential employers.

When crafting your resume, be sure to use action verbs and a clear, concise format to highlight your relevant skills and experience. Remember, the job description is your first opportunity to make an impression on recruiters, so pay close attention to the details and make sure you're presenting yourself in the best possible light.

administrative secretary

Perform experience level secretarial tasks of a confidential nature including but not limited to producing letters, reports, memorandums, etc. via the computer
Communicate in a positive and effective manner with staff, students/orientees, co-workers, and/or visitors.
Prepare and coordinate presentation content for workshops, conferences, meetings, etc.
Answers telephone communications and record messages.
Composes letters, memorandum, develops charts, graphs, and diagrams.
Arrange conference, meeting, or travel reservations for office personnel.Handle complex and confidential situations while maintaining HIPAA rules and regulations.
Schedule appointments, maintain calendar, and allocate Director’s time.

administrative secretary

Worked as administrative secretary at shipping department to monitor the shipment bound to both local and international shipments.
Processing the billing statement account of the forwarders/truckers together with the required attached documents.
Reporting the daily, weekly and monthly sales.
Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals and also answering emails.
Transmit information or documents to the distributors, forwarders/truckers, and etc., using computer, mail, or facsimile machine.

administrative secretary

Controlling of incoming and outgoing mail
Screening of phone call and visitors to the MD
Administration of accounts including payment of creditors
Monthly withdrawal Application to the World Bank for Donor Funds
Bank reconciliation of local statements with World Bank statements
Arrange venue for conference, meetings, workshops etc.

administrative secretary

Maintained a positive working relationship with 30+ coworkers and provided exceptional administrative support to manager, coworkers and board of governors for 10 years while increasing office efficiency by 100%.
Created a more efficient Word database for forms, letters, and documents which decreased production time by 20%.
Designed and implemented a filing system for personnel files which organized more than 30 past and current employees’ documents and reduced file retrieval time by 30%.
Build strong relationship with over 1000 clients for 10 years while maintaining customer satisfaction leading to an increased revenue by 50%.

administrative secretary

Load machines with required input or output media such as paper, cards, disks, tape or Braille media.Read source documents such as canceled checks, sales reports, or bills, and enter data in specific data fields or onto tapes or disks for subsequent entry, using keyboards or scanners.
Store completed documents in appropriate locations.Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
Troubleshooting and maintenance of office computer.
Order and control office inventories.

1 2 3

administrative secretary Job Skills

For an administrative secretary position, your job skills are a key factor in demonstrating your value to the company and showing recruiters that you're the ight fit for the role. It's important to be specific when highlighting your skills and ensure that they are directly aligned with the job requirements, as this can greatly improve your chances of being hired. By showcasing your relevant skills and experience, you can make a compelling case for why you're the best candidate for the job.

How to include technical skills in your resume:

Technical skills are a set of specialized abilities and knowledge required to perform a particular job effectively. Some examples of technical skills are data analysis, project management, software proficiency, and programming languages, to name a few.

Add the technical skills that will get hired in your career field with our simple-to-use resume builder. Select your desired resume template, once you reach the skills section of the builder, manually write in the skill or simply click on "Add more skills". This will automatically generate the best skills for your career field, choose your skill level, and hit "Save & Next."

Data Entry
Word Processing
Filing
Typing
Scheduling
Microsoft Office
Spreadsheets
Calendar Management
Records Management
Receptionist Duties
Data Analysis
Telephone Skills
Office Management
Accounts Payable
Accounts Receivable
Bookkeeping
Office Equipment
Multi-tasking
Data Management
Mail Processing.

How to include soft skills in your resume:

Soft skills are non-technical skills that relate to how you work and that can be used in any job. Including soft skills such as time management, creative thinking, teamwork, and conflict resolution demonstrate your problem-solving abilities and show that you navigate challenges and changes in the workplace efficiently.

Add competitive soft skills to make your resume stand-out to recruiters! Simply select your preferred resume template in the skills section, enter the skills manually or use the "Add more skills" option. Our resume builder will generate the most relevant soft skills for your career path. Choose your proficiency level for each skill, and then click "Save & Next" to proceed to the next section.

Communication
Interpersonal
Leadership
Time Management
Problem Solving
Decision Making
Critical Thinking
Creativity
Adaptability
Teamwork
Organization
Planning
Public Speaking
Negotiation
Conflict Resolution
Research
Analytical
Attention to Detail
Self-Motivation
Stress Management
Collaboration
Coaching
Mentoring
Listening
Networking
Strategic Thinking
Negotiation
Emotional Intelligence
Adaptability
Flexibility
Reliability
Professionalism
Computer Literacy
Technical
Data Analysis
Project Management
Customer Service
Presentation
Written Communication
Social Media
Troubleshooting
Quality Assurance
Collaboration
Supervisory
Risk Management
Database Management
Training
Innovation
Documentation
Accounting
Financial Management
Visualization
Reporting
Business Acumen
Process Improvement
Documentation
Relationship Management.

How to Improve Your administrative secretary Resume

Navigating resume pitfalls can mean the difference between landing an interview or not. Missing job descriptions or unexplained work history gaps can cause recruiters to hesitate. Let's not even talk about the impact of bad grammar, and forgetting your contact info could leave your potential employer hanging. Aim to be comprehensive, concise, and accurate.

Employment history

Chief Administrative Secretary, JPMorgan Chase New York, New York

June 2023 – May 2022

Maintain office supplies inventory
Prepare agendas and make arrangements for committee, board, and other meetings
Answer phone calls and direct calls to appropriate parties or take messages

Administrative Secretary, CVS Health Woonsocket, Rhode Island

June 2022 – May 2023

Maintain office supplies inventory
Operate office equipment such as fax machines, copiers, and phone systems
Monitor and maintain office budgets

Entry Level Administrative Secretary, Microsoft Redmond, Washington

June 2021 – May 2022

Perform data entry and scan documents
Maintain appointment schedules for executives and staff members
Prepare agendas, notices, minutes, and resolutions for meetings

Education

University of Michigan, Ann Arbor, Michigan

MD in Business Administration, April, 2021

University of Michigan, Ann Arbor, Michigan

Bachelor of Arts in Accounting, April, 2017

Skills

Project Management

Financial Management

Accounting

Networking

Office Equipment

Accounts Payable

Bookkeeping

Data Analysis

Provide your Contact Information and Address Year Gaps

Always explain any gaps in your work history to your advantage.

Key Insights

Employers want to know what you've accomplished, so make sure to explain any gaps using a professional summary.
Adding extra details and context to explain why you have a gap in your work history shows employers you are a good fit for the position.

How to Optimize Your administrative secretary Resume

Keep an eye out for these resume traps. Neglecting to detail your job roles or explain gaps in your career can lead to unnecessary doubts. Grammar blunders can reflect negatively on you, and without contact information, how can employers reach you? Be meticulous and complete.

Employment history

Senior Administrative Secretary, Microsoft Redmond, Washington

December 2021 – Present

Prepare agendes, notices, minuts, and resolutons for meetings
Perform data entry and scan documnets
Prepare and modify documentes including corrispondence, reports, drafs, memoes, and emails.

Administrative Secretary, Amazon Seattle, Washington

May 2021 – November 2021

Perform data entry, and scan document's
Monitor and maintain office budget's
Open, sort, and distribute incoming correspondence, and other material.

Jr. Administrative Secretary, CVS Health Woonsocket, Rhode Island

December 2019 – April 2021

"I went to the store to buy some food
I went to the store too buy some food.

Education

University of Illinois, Urbana, Illinois

MD in Business Administration, October, 2019

University of Illinois, Urbana, Illinois

Bachelor of Science in Medical Office Administration, October, 2015

Skills

Analytical

Visualization

Documentation

Communication

Bookkeeping

Microsoft Office

Typing

Records Management

Include Job Descriptions and Avoid Bad Grammar

Avoid sending a wrong first impression by proofreading your resume.

Key Insights

Spelling and typos are the most common mistakes recruiters see in resumes and by simply avoiding them you can move ahead on the hiring process.
Before submitting your resume, double check to avoid typos.

administrative secretary Cover Letter Example

A cover letter can be a valuable addition to your job application when applying for an administrative secretary position. Cover letters provide a concise summary of your qualifications, skills, and experience, also it also gives you an opportunity to explain why you're the best fit for the job. Crafting a cover letter that showcases your relevant experience and enthusiasm for the Accounts Payable role can significantly improve your chances of securing an interview.

Chief Administrative Secretary
UnitedHealth Group
Minnetonka, Minnesota

To the respected UnitedHealth Group Recruitment Team

I am writing to express my interest in the Chief Administrative Secretary role at UnitedHealth Group. As an Administrative Secretary with 6 years of experience in Administrative & Clerical, I am confident that I have the necessary skills and expertise to succeed in this position.

As someone who has faced challenges in various areas of my life and has overcome them, I am confident in my ability to adapt and thrive in any environment. I have developed a reputation for being a collaborative team player and an effective problem solver, which has been instrumental in my career's success. With my experience and passion for Administrative & Clerical, I am excited to apply my skills to this role and contribute to your organization's growth and success.

Thank you for considering my application for the Chief Administrative Secretary role at your organization. I am dedicated to continuous improvement, and elated about the opportunity to join your team and work towards achieving our shared goals together.

Respectfully,
Roger Green
786-937-5670
green.roger@aol.com

Roger Green

CUSTOMIZE THIS COVER LETTER

Showcase your most significant accomplishments and qualifications with this cover letter.
Personalize this cover letter in just few minutes with our user-friendly tool!

Related Resumes & Cover Letters