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administrative associate: Resume Samples & Writing Guide
Professional Summary
Highly organized and detail-oriented Administrative Associate with a proven track record of success in providing administrative support. Experienced in streamlining processes and systems to increase efficiency.
Employment history
Chief Administrative Associate, JPMorgan Chase New York, New York
July 2009 – Present
- Provide administrative support to staff
- Coordinate travel arrangements
- Maintain records and files
Administrative Associate, CVS Health Woonsocket, Rhode Island
July 2008 – June 2009
- Prepare reports, presentations, and correspondence
- Greet and direct visitors
- Schedule appointments and meetings
Jr. Administrative Associate, Bank of America Charlotte, North Carolina
January 2008 – July 2008
- Greet and direct visitors
- Manage and maintain office supplies inventory
- Prepare and distribute agendas and minutes of meetings
Education
University of Maryland, College Park, Maryland
Customer Service, November, 2007
Skills
Communication
Attention to Detail
Quality Assurance
Adaptability
Reception
Scanning
Word Processing
Records Management
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Professional Summary
Highly organized and detail-oriented Administrative Associate with extensive experience in the Administrative & Clerical field. Proven ability to successfully manage multiple tasks and prioritize accordingly.
Employment history
Lead Administrative Associate, Amazon Seattle, Washington
November 2011 – Present
- Greet and direct visitors
- Prepare and distribute agendas and minutes of meetings
- Manage and maintain office supplies inventory
Administrative Associate, Bank of America Charlotte, North Carolina
November 2010 – October 2011
- Process incoming and outgoing mail
- Maintain records and files
- Maintain calendars and schedule meetings
Junior Administrative Associate, Walmart Bentonville, Arkansas
November 2009 – October 2010
- Perform data entry and word processing tasks
- Maintain calendars and schedule meetings
- Maintain records and files
Education
University of California, Berkeley, California
Medical Office Administration, October, 2009
Skills
Customer Service
Supervisory
Conflict Resolution
Problem Solving
Spreadsheets
Filing
Calendar Management
Office Administration
Employment history
Lead Administrative Associate, Amazon Seattle, Washington
March 2021 – Present
- Answer phones and direct calls to appropriate personnel
- Greet and direct visitors
- Perform general office duties such as photocopying, faxing, and filing
Associate Administrative Associate, Amazon Seattle, Washington
March 2020 – February 2021
- Prepare and distribute agendas and minutes of meetings
- Provide administrative support to staff
- Answer phones and direct calls to appropriate personnel
Junior Administrative Associate, Google Mountain View, California
October 2018 – February 2020
- Perform data entry and word processing tasks
- Schedule appointments and meetings
- Perform general office duties such as photocopying, faxing, and filing
Education
Stanford University, Stanford, California
Customer Service, August, 2018
Skills
Flexibility
Adaptability
Strategic Thinking
Stress Management
Records Management
Filing Systems
Telephone Skills
Filing
Employment history
Entry Level Administrative Associate, Amazon Seattle, Washington
June 2022 – March 2023
- Greet and direct visitors
- Prepare and submit expense reports
- Provide administrative support to staff
Education
University of Michigan, Ann Arbor, Michigan
Master of Arts in Human Resources Management, April, 2022
University of Michigan, Ann Arbor, Michigan
Bachelor of Arts in Office Administration, April, 2018
Skills
Troubleshooting
Stress Management
Professionalism
Presentation
Multi-tasking
Faxing
Filing
Office Administration
Employment history
Lead Administrative Associate, UnitedHealth Group Minnetonka, Minnesota
February 2021 – Present
- Prepare reports, presentations, and correspondence
- Maintain records and files
- Prepare and distribute agendas and minutes of meetings
Administrative Associate, Bank of America Charlotte, North Carolina
September 2019 – January 2021
- Maintain records and files
- Coordinate travel arrangements
- Answer phones and direct calls to appropriate personnel
Junior Administrative Associate, Microsoft Redmond, Washington
February 2019 – August 2019
- Answer phones and direct calls to appropriate personnel
- Maintain calendars and schedule meetings
- Assist with special projects, as needed
Education
University of Maryland, College Park, Maryland
Bachelor of Arts in Office Administration, December, 2018
Skills
Written Communication
Critical Thinking
Troubleshooting
Decision Making
Bookkeeping
Travel Arrangements.
Spreadsheets
Telephone Skills
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administrative associate Job Descriptions; Explained
If you're applying for an administrative associate position, it's important to tailor your resume to the specific job requirements in order to differentiate yourself from other candidates. Including accurate and relevant information that directly aligns with the job description can greatly increase your chances of securing an interview with potential employers.
When crafting your resume, be sure to use action verbs and a clear, concise format to highlight your relevant skills and experience. Remember, the job description is your first opportunity to make an impression on recruiters, so pay close attention to the details and make sure you're presenting yourself in the best possible light.
1
administrative associate
- Assisted, screened, and interviewed clients for the CSWD Solo Parent Program
- Functioned as editor for official operational and government-related letters and documents pertaining to the Family Welfare Division
- Facilitated training and information seminars for clients
- Pioneered the Family Welfare Division’s digital Solo Parent Masterlist using Microsoft Excel
- Attended official meetings in place of division secretary
2
administrative associate
- Manage workflow by assigning tasks to other administrative employees daily, ensuring that deadlines are met and work is completed correctly
- Assume responsibility for maintenance of office equipment, including computers, copy machines and fax machines
- Maintain office supplies by checking inventory and order items
- Respond to questions and requests for information
3
administrative associate
- Prepared and Issued Invoices
- Scheduled employees to work.
- Prepared and Distributed payments for goods and services
- Processed credit card payments
- Corresponded with external entities on behalf of the company
- Handled disputes between employees and customers
- Conducted Employee Evaluations
4
administrative associate
- Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports.Executive Assistant with 8+ years of experience providing administrative support to C-Suite executives
- Organization: Adept at scheduling meetings, preparing agendas, and following up on action items
- Problem-solving: Possess strong quantitative problem-solving and prioritization skills
- Achievement: Increased overall efficiency by 30% by overhauling the company’s filing system
5
administrative associate
- Complete credentialing applications documents for state and government filing such as licenses, certifications, vaccinations, and other additional documents or screenings.
- Send emails to faculty regarding application, certificates and license updates.
- Create forms for filing and distribution of faculty paperwork for Credentialing and office usages.
- Log in reported Time and Labor for weekly and monthly payroll.
- Update and maintain electronic filing for faculty, creating faculty contracts.
- Completing governmental time studies and annual reports needed for the department.
- Prepare travel arrangements through Concur, reimbursements, invoices, procurement’s, scheduling through Q-genda.
administrative associate Job Skills
For an administrative associate position, your job skills are a key factor in demonstrating your value to the company and showing recruiters that you're the ight fit for the role. It's important to be specific when highlighting your skills and ensure that they are directly aligned with the job requirements, as this can greatly improve your chances of being hired. By showcasing your relevant skills and experience, you can make a compelling case for why you're the best candidate for the job.
How to include technical skills in your resume:
Technical skills are a set of specialized abilities and knowledge required to perform a particular job
effectively. Some examples of technical skills are data analysis, project management, software proficiency,
and programming languages, to name a few.
Add the technical skills that will get hired in your career
field with our simple-to-use resume builder. Select your desired resume template, once you reach the skills
section of the builder, manually write in the skill or simply click on "Add more skills". This will
automatically generate the best skills for your career field, choose your skill level, and hit "Save &
Next."
- Word Processing
- Data Entry
- Filing
- Spreadsheets
- Microsoft Office
- Calendar Management
- Typing
- Multi-tasking
- Scheduling
- Records Management
- Office Administration
- Reception
- Telephone Skills
- Copying
- Scanning
- Faxing
- Inventory Control
- Bookkeeping
- Filing Systems
- Mail Distribution
- Travel Arrangements.
How to include soft skills in your resume:
Soft skills are non-technical skills that relate to how you work and that can be used in any job. Including
soft skills such as time management, creative thinking, teamwork, and conflict resolution demonstrate your
problem-solving abilities and show that you navigate challenges and changes in the workplace
efficiently.
Add competitive soft skills to make your resume stand-out to recruiters! Simply select
your preferred resume template in the skills section, enter the skills manually or use the "Add more skills"
option. Our resume builder will generate the most relevant soft skills for your career path. Choose your
proficiency level for each skill, and then click "Save & Next" to proceed to the next section.
- Communication
- Interpersonal
- Leadership
- Time Management
- Problem Solving
- Decision Making
- Critical Thinking
- Creativity
- Adaptability
- Teamwork
- Organization
- Planning
- Public Speaking
- Negotiation
- Conflict Resolution
- Research
- Analytical
- Attention to Detail
- Self-Motivation
- Stress Management
- Collaboration
- Coaching
- Mentoring
- Listening
- Networking
- Strategic Thinking
- Negotiation
- Emotional Intelligence
- Adaptability
- Flexibility
- Reliability
- Professionalism
- Computer Literacy
- Technical
- Data Analysis
- Project Management
- Customer Service
- Presentation
- Written Communication
- Social Media
- Troubleshooting
- Quality Assurance
- Collaboration
- Supervisory
- Risk Management
- Database Management
- Training
- Innovation
- Documentation
- Accounting
- Financial Management
- Visualization
- Reporting
- Business Acumen
- Process Improvement
- Documentation
- Relationship Management.
How to Improve Your administrative associate Resume
Navigating resume pitfalls can mean the difference between landing an interview or not. Missing job descriptions or unexplained work history gaps can cause recruiters to hesitate. Let's not even talk about the impact of bad grammar, and forgetting your contact info could leave your potential employer hanging. Aim to be comprehensive, concise, and accurate.
Tom Foster 299 Hickory Hill Road, Ronan, MT 59864
Employment history
Chief Administrative Associate, General Electric Boston, Massachusetts
February 2017 – Present
- Prepare and distribute agendas and minutes of meetings
- Prepare reports, presentations, and correspondence
- Maintain records and files
Administrative Associate, General Electric Boston, Massachusetts
August 2015 – January 2017
- Maintain calendars and schedule meetings
- Answer phones and direct calls to appropriate personnel
- Maintain records and files
Jr. Administrative Associate, UnitedHealth Group Minnetonka, Minnesota
February 2015 – August 2015
Education
University of California, Berkeley, California
Bachelor of Arts in Medical Office Administration, December, 2014
Skills
Reporting
Communication
Collaboration
Flexibility
Filing
Calendar Management
Word Processing
Spreadsheets
Include your Contact Information and Job Descriptions
Missing job descriptions lessens your chances of getting hired.
Key Insights- Employers want to know what you've accomplished, so make sure to include descriptions for all of your previous jobs.
- Keep job descriptions short but don't just list your jobs.
- Never copy-paste a job description to post on your resume. Get inspired and use tools to help you write customized descriptions.
How to Optimize Your administrative associate Resume
Keep an eye out for these resume traps. Neglecting to detail your job roles or explain gaps in your career can lead to unnecessary doubts. Grammar blunders can reflect negatively on you, and without contact information, how can employers reach you? Be meticulous and complete.
Employment history
Senior Administrative Associate, Google Mountain View, California
June 2013 – May 2022
- Proccess incomming and out-going mail
- Greet & direct visitors
- Maintain records & files
Administrative Associate, Amazon Seattle, Washington
June 2012 – May 2013
- Provide administrative suport too staff
- Maintain calenders and schedul meetins
- Manage and maintane office supplies inventry
Jr. Administrative Associate, CVS Health Woonsocket, Rhode Island
June 2011 – May 2012
- Answere phones and direct calls to appropriat personnel
- Maintain calenders and schedul meetings
- Co-ordinate travel arrangments
Education
Harvard University, Cambridge, Massachusetts
Business Administration, April, 2011
Skills
Mentoring
Strategic Thinking
Teamwork
Emotional Intelligence
Spreadsheets
Scanning
Copying
Calendar Management
Correct Grammar and Address Gap Years in Your Resume
Don't leave unexplained gaps in your work history.
Key Insights- When explaining gaps in your employment section, start by being honest.
- Elaborate on the gap and show that you never stopped learning.
- Explain and elaborate any gap in your work history by highlighting new skills.
administrative associate Cover Letter Example
A cover letter can be a valuable addition to your job application when applying for an administrative associate position. Cover letters provide a concise summary of your qualifications, skills, and experience, also it also gives you an opportunity to explain why you're the best fit for the job. Crafting a cover letter that showcases your relevant experience and enthusiasm for the Accounts Payable role can significantly improve your chances of securing an interview.
Chief Administrative Associate
Bank of America
Charlotte, North Carolina
Bank of America
Charlotte, North Carolina
To the respected Bank of America Recruitment Team
I am excited to apply for the Chief Administrative Associate role at Bank of America. As a highly skilled Administrative Associate, I am confident that I have the necessary experience and abilities to make a valuable contribution to your organization.
As someone who has always been curious and eager to learn, I have pursued my education and gained experience in areas like Customer Service to develop my skills in my work. This experience has given me the opportunity to lead major projects and provide my input in diverse areas, which have helped me gain a deeper understanding of the industry. I am excited to bring my passion and expertise to the role at this company and work towards achieving your organization's goals.
I appreciate the opportunity to apply for the Chief Administrative Associate position. I am confident that I can make a valuable contribution to your organization and that together there is no challenge that we cannot overcome. I will be waiting, hopeful for what the future will bring.
Your time is appreciated,
Ernest Gray
920-261-7009
[email protected]
Ernest Gray
Showcase your most significant accomplishments and qualifications with this cover
letter.
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Build your Resume in 15 minutes
Give yourself the best chance of standing out from the
competition!
Create an awesome resume that meets the expectations of potential employers with our selection of professional, field-tested resume templates.
Create an awesome resume that meets the expectations of potential employers with our selection of professional, field-tested resume templates.