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administrative associate: Resume Samples & Writing Guide

Ernest Gray 778 Hillside Avenue, Schaefferstown, PA 17088
ernest_gray@outlook.com
920-261-7009

Professional Summary

 Highly organized and detail-oriented Administrative Associate with a proven track record of success in providing administrative support. Experienced in streamlining processes and systems to increase efficiency. 

Employment history

Chief Administrative Associate, JPMorgan Chase New York, New York
July 2009 – Present
  • Provide administrative support to staff
  • Coordinate travel arrangements
  • Maintain records and files
Administrative Associate, CVS Health Woonsocket, Rhode Island
July 2008 – June 2009
  • Prepare reports, presentations, and correspondence
  • Greet and direct visitors
  • Schedule appointments and meetings
Jr. Administrative Associate, Bank of America Charlotte, North Carolina
January 2008 – July 2008
  • Greet and direct visitors
  • Manage and maintain office supplies inventory
  • Prepare and distribute agendas and minutes of meetings

Education

University of Maryland, College Park, Maryland
Customer Service, November, 2007

Skills

Communication
Attention to Detail
Quality Assurance
Adaptability
Reception
Scanning
Word Processing
Records Management

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Bernie Ingram 466 Birch St., Enoch, UT 84721
ingrambernie@inbox.com
824-422-1996

Professional Summary

 Highly organized and detail-oriented Administrative Associate with extensive experience in the Administrative & Clerical field. Proven ability to successfully manage multiple tasks and prioritize accordingly. 

Employment history

Lead Administrative Associate, Amazon Seattle, Washington
November 2011 – Present
  • Greet and direct visitors
  • Prepare and distribute agendas and minutes of meetings
  • Manage and maintain office supplies inventory
Administrative Associate, Bank of America Charlotte, North Carolina
November 2010 – October 2011
  • Process incoming and outgoing mail
  • Maintain records and files
  • Maintain calendars and schedule meetings
Junior Administrative Associate, Walmart Bentonville, Arkansas
November 2009 – October 2010
  • Perform data entry and word processing tasks
  • Maintain calendars and schedule meetings
  • Maintain records and files

Education

University of California, Berkeley, California
Medical Office Administration, October, 2009

Skills

Customer Service
Supervisory
Conflict Resolution
Problem Solving
Spreadsheets
Filing
Calendar Management
Office Administration
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Kevin Yates 960 Meadowbrook Drive, Attica, MI 48412
yateskevin93@gmail.com
610-239-1722

Employment history

Lead Administrative Associate, Amazon Seattle, Washington
March 2021 – Present
  • Answer phones and direct calls to appropriate personnel
  • Greet and direct visitors
  • Perform general office duties such as photocopying, faxing, and filing
Associate Administrative Associate, Amazon Seattle, Washington
March 2020 – February 2021
  • Prepare and distribute agendas and minutes of meetings
  • Provide administrative support to staff
  • Answer phones and direct calls to appropriate personnel
Junior Administrative Associate, Google Mountain View, California
October 2018 – February 2020
  • Perform data entry and word processing tasks
  • Schedule appointments and meetings
  • Perform general office duties such as photocopying, faxing, and filing

Education

Stanford University, Stanford, California
Customer Service, August, 2018

Skills

Flexibility
Adaptability
Strategic Thinking
Stress Management
Records Management
Filing Systems
Telephone Skills
Filing
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Steve Young 733 Hickory Hill Avenue, Rancho Calaveras, CA 95252
steve-young@inbox.com
617-968-1065

Employment history

Entry Level Administrative Associate, Amazon Seattle, Washington
June 2022 – March 2023
  • Greet and direct visitors
  • Prepare and submit expense reports
  • Provide administrative support to staff

Education

University of Michigan, Ann Arbor, Michigan
Master of Arts in Human Resources Management, April, 2022
University of Michigan, Ann Arbor, Michigan
Bachelor of Arts in Office Administration, April, 2018

Skills

Troubleshooting
Stress Management
Professionalism
Presentation
Multi-tasking
Faxing
Filing
Office Administration
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Ed Hall 298 Mountainview Drive, Crooked Lake Park, FL 33859
halled@inbox.com
692-823-3403

Employment history

Lead Administrative Associate, UnitedHealth Group Minnetonka, Minnesota
February 2021 – Present
  • Prepare reports, presentations, and correspondence
  • Maintain records and files
  • Prepare and distribute agendas and minutes of meetings
Administrative Associate, Bank of America Charlotte, North Carolina
September 2019 – January 2021
  • Maintain records and files
  • Coordinate travel arrangements
  • Answer phones and direct calls to appropriate personnel
Junior Administrative Associate, Microsoft Redmond, Washington
February 2019 – August 2019
  • Answer phones and direct calls to appropriate personnel
  • Maintain calendars and schedule meetings
  • Assist with special projects, as needed

Education

University of Maryland, College Park, Maryland
Bachelor of Arts in Office Administration, December, 2018

Skills

Written Communication
Critical Thinking
Troubleshooting
Decision Making
Bookkeeping
Travel Arrangements.
Spreadsheets
Telephone Skills
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administrative associate Job Descriptions; Explained

If you're applying for an administrative associate position, it's important to tailor your resume to the specific job requirements in order to differentiate yourself from other candidates. Including accurate and relevant information that directly aligns with the job description can greatly increase your chances of securing an interview with potential employers.

When crafting your resume, be sure to use action verbs and a clear, concise format to highlight your relevant skills and experience. Remember, the job description is your first opportunity to make an impression on recruiters, so pay close attention to the details and make sure you're presenting yourself in the best possible light.

1

administrative associate

  • Assisted, screened, and interviewed clients for the CSWD Solo Parent Program
  • Functioned as editor for official operational and government-related letters and documents pertaining to the Family Welfare Division
  • Facilitated training and information seminars for clients
  • Pioneered the Family Welfare Division’s digital Solo Parent Masterlist using Microsoft Excel
  • Attended official meetings in place of division secretary 
2

administrative associate

  • Manage workflow by assigning tasks to other administrative employees daily, ensuring that deadlines are met and work is completed correctly
  • Assume responsibility for maintenance of office equipment, including computers, copy machines and fax machines
  • Maintain office supplies by checking inventory and order items
  • Respond to questions and requests for information
3

administrative associate

  • Prepared and Issued Invoices
  • Scheduled employees to work.
  • Prepared and Distributed payments for goods and services 
  • Processed credit card payments 
  • Corresponded with external entities on behalf of the company 
  • Handled disputes between employees and customers 
  • Conducted Employee Evaluations
4

administrative associate

  • Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports.Executive Assistant with 8+ years of experience providing administrative support to C-Suite executives
  • Organization: Adept at scheduling meetings, preparing agendas, and following up on action items
  • Problem-solving: Possess strong quantitative problem-solving and prioritization skills
  • Achievement: Increased overall efficiency by 30% by overhauling the company’s filing system 
5

administrative associate

  • Complete credentialing applications documents for state and government filing such as licenses, certifications, vaccinations, and other additional documents or screenings. 
  • Send emails to faculty regarding application, certificates and license updates. 
  • Create forms for filing and distribution of faculty paperwork for Credentialing and office usages.  
  • Log in reported Time and Labor for weekly and monthly payroll. 
  • Update and maintain electronic filing for faculty, creating faculty contracts. 
  • Completing governmental time studies and annual reports needed for the department. 
  • Prepare travel arrangements through Concur, reimbursements, invoices, procurement’s, scheduling through Q-genda. 
1 2

administrative associate Job Skills

For an administrative associate position, your job skills are a key factor in demonstrating your value to the company and showing recruiters that you're the ight fit for the role. It's important to be specific when highlighting your skills and ensure that they are directly aligned with the job requirements, as this can greatly improve your chances of being hired. By showcasing your relevant skills and experience, you can make a compelling case for why you're the best candidate for the job.

How to include technical skills in your resume:

Technical skills are a set of specialized abilities and knowledge required to perform a particular job effectively. Some examples of technical skills are data analysis, project management, software proficiency, and programming languages, to name a few.

Add the technical skills that will get hired in your career field with our simple-to-use resume builder. Select your desired resume template, once you reach the skills section of the builder, manually write in the skill or simply click on "Add more skills". This will automatically generate the best skills for your career field, choose your skill level, and hit "Save & Next."

  • Word Processing
  • Data Entry
  • Filing
  • Spreadsheets
  • Microsoft Office
  • Calendar Management
  • Typing
  • Multi-tasking
  • Scheduling
  • Records Management
  • Office Administration
  • Reception
  • Telephone Skills
  • Copying
  • Scanning
  • Faxing
  • Inventory Control
  • Bookkeeping
  • Filing Systems
  • Mail Distribution
  • Travel Arrangements.

How to include soft skills in your resume:

Soft skills are non-technical skills that relate to how you work and that can be used in any job. Including soft skills such as time management, creative thinking, teamwork, and conflict resolution demonstrate your problem-solving abilities and show that you navigate challenges and changes in the workplace efficiently.

Add competitive soft skills to make your resume stand-out to recruiters! Simply select your preferred resume template in the skills section, enter the skills manually or use the "Add more skills" option. Our resume builder will generate the most relevant soft skills for your career path. Choose your proficiency level for each skill, and then click "Save & Next" to proceed to the next section.

  • Communication
  • Interpersonal
  • Leadership
  • Time Management
  • Problem Solving
  • Decision Making
  • Critical Thinking
  • Creativity
  • Adaptability
  • Teamwork
  • Organization
  • Planning
  • Public Speaking
  • Negotiation
  • Conflict Resolution
  • Research
  • Analytical
  • Attention to Detail
  • Self-Motivation
  • Stress Management
  • Collaboration
  • Coaching
  • Mentoring
  • Listening
  • Networking
  • Strategic Thinking
  • Negotiation
  • Emotional Intelligence
  • Adaptability
  • Flexibility
  • Reliability
  • Professionalism
  • Computer Literacy
  • Technical
  • Data Analysis
  • Project Management
  • Customer Service
  • Presentation
  • Written Communication
  • Social Media
  • Troubleshooting
  • Quality Assurance
  • Collaboration
  • Supervisory
  • Risk Management
  • Database Management
  • Training
  • Innovation
  • Documentation
  • Accounting
  • Financial Management
  • Visualization
  • Reporting
  • Business Acumen
  • Process Improvement
  • Documentation
  • Relationship Management.

How to Improve Your administrative associate Resume

Navigating resume pitfalls can mean the difference between landing an interview or not. Missing job descriptions or unexplained work history gaps can cause recruiters to hesitate. Let's not even talk about the impact of bad grammar, and forgetting your contact info could leave your potential employer hanging. Aim to be comprehensive, concise, and accurate.

Tom Foster 299 Hickory Hill Road, Ronan, MT 59864

Employment history

Chief Administrative Associate, General Electric Boston, Massachusetts
February 2017 – Present
  • Prepare and distribute agendas and minutes of meetings
  • Prepare reports, presentations, and correspondence
  • Maintain records and files
Administrative Associate, General Electric Boston, Massachusetts
August 2015 – January 2017
  • Maintain calendars and schedule meetings
  • Answer phones and direct calls to appropriate personnel
  • Maintain records and files
Jr. Administrative Associate, UnitedHealth Group Minnetonka, Minnesota
February 2015 – August 2015

    Education

    University of California, Berkeley, California
    Bachelor of Arts in Medical Office Administration, December, 2014

    Skills

    Reporting
    Communication
    Collaboration
    Flexibility
    Filing
    Calendar Management
    Word Processing
    Spreadsheets

    Include your Contact Information and Job Descriptions

    Missing job descriptions lessens your chances of getting hired.

    Key Insights
    • Employers want to know what you've accomplished, so make sure to include descriptions for all of your previous jobs.
    • Keep job descriptions short but don't just list your jobs.
    • Never copy-paste a job description to post on your resume. Get inspired and use tools to help you write customized descriptions.

    How to Optimize Your administrative associate Resume

    Keep an eye out for these resume traps. Neglecting to detail your job roles or explain gaps in your career can lead to unnecessary doubts. Grammar blunders can reflect negatively on you, and without contact information, how can employers reach you? Be meticulous and complete.

    Lou Davis 392 Woodland Drive, Dublin, CA 94568
    lou_davis@icloud.com
    782-162-8876

    Employment history

    Senior Administrative Associate, Google Mountain View, California
    June 2013 – May 2022
    • Proccess incomming and out-going mail
    • Greet & direct visitors
    • Maintain records & files
    Administrative Associate, Amazon Seattle, Washington
    June 2012 – May 2013
    • Provide administrative suport too staff
    • Maintain calenders and schedul meetins
    • Manage and maintane office supplies inventry
    Jr. Administrative Associate, CVS Health Woonsocket, Rhode Island
    June 2011 – May 2012
    • Answere phones and direct calls to appropriat personnel
    • Maintain calenders and schedul meetings
    • Co-ordinate travel arrangments

    Education

    Harvard University, Cambridge, Massachusetts
    Business Administration, April, 2011

    Skills

    Mentoring
    Strategic Thinking
    Teamwork
    Emotional Intelligence
    Spreadsheets
    Scanning
    Copying
    Calendar Management

    Correct Grammar and Address Gap Years in Your Resume

    Don't leave unexplained gaps in your work history.

    Key Insights
    • When explaining gaps in your employment section, start by being honest.
    • Elaborate on the gap and show that you never stopped learning.
    • Explain and elaborate any gap in your work history by highlighting new skills.

    administrative associate Cover Letter Example

    A cover letter can be a valuable addition to your job application when applying for an administrative associate position. Cover letters provide a concise summary of your qualifications, skills, and experience, also it also gives you an opportunity to explain why you're the best fit for the job. Crafting a cover letter that showcases your relevant experience and enthusiasm for the Accounts Payable role can significantly improve your chances of securing an interview.



    Ernest
    Gray     ernest_gray@outlook.com
    920-261-7009
    778 Hillside Avenue, Schaefferstown, PA
    17088

    Chief Administrative Associate
    Bank of America
    Charlotte, North Carolina

    To the respected Bank of America Recruitment Team


    I am excited to apply for the Chief Administrative Associate role at Bank of America. As a highly skilled Administrative Associate, I am confident that I have the necessary experience and abilities to make a valuable contribution to your organization.


    As someone who has always been curious and eager to learn, I have pursued my education and gained experience in areas like Customer Service to develop my skills in my work. This experience has given me the opportunity to lead major projects and provide my input in diverse areas, which have helped me gain a deeper understanding of the industry. I am excited to bring my passion and expertise to the role at this company and work towards achieving your organization's goals.


    I appreciate the opportunity to apply for the Chief Administrative Associate position. I am confident that I can make a valuable contribution to your organization and that together there is no challenge that we cannot overcome. I will be waiting, hopeful for what the future will bring.


    Your time is appreciated,
    Ernest Gray
    920-261-7009
    ernest_gray@outlook.com

    Ernest Gray






    CUSTOMIZE THIS COVER LETTER

    Showcase your most significant accomplishments and qualifications with this cover letter.
    Personalize this cover letter in just few minutes with our user-friendly tool!

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