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administrative aide: Resume Samples & Writing Guide

Max Thompson 370 Meadow Lane, Rossville, TN 38066
maxthompson@gmail.com
607-656-0528

Employment history

Chief Administrative Aide, Apple Cupertino, California
November 2015 – Present
  • Processing incoming and outgoing mail
  • Handling incoming and outgoing communication
  • Inputting data and updating records
Administrative Aide, Microsoft Redmond, Washington
June 2014 – October 2015
  • Providing administrative support to other staff members
  • Maintaining filing systems and databases
  • Greeting visitors and providing them with assistance
Entry Level Administrative Aide, Amazon Seattle, Washington
June 2013 – May 2014
  • Providing administrative support to other staff members
  • Performing general office duties such as photocopying, faxing, etc
  • Preparing and editing correspondence, reports, and presentations

Education

University of Florida, Gainesville, Florida
Bachelor of Arts in Office Administration, April, 2013

Skills

Teamwork
Reliability
Documentation
Networking
Typing
Filing
Customer Service
Mail Distribution

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Vic Upton 533 Meadow Lane, Alamillo, NM 87831
upton-vic@yandex.com
926-280-1876

Employment history

Senior Administrative Aide, CVS Health Woonsocket, Rhode Island
May 2018 – Present
  • Providing administrative support to other staff members
  • Preparing and editing correspondence, reports, and presentations
  • Assisting with special projects as needed
Associate Administrative Aide, General Electric Boston, Massachusetts
May 2017 – April 2018
  • Answering phones and directing calls to the appropriate personnel
  • Assisting with the preparation of meetings and events
  • Providing administrative support to other staff members
Junior Administrative Aide, Bank of America Charlotte, North Carolina
November 2015 – April 2017
  • Maintaining filing systems and databases
  • Inputting data and updating records
  • Maintaining office supplies and equipment

Education

University of Michigan, Ann Arbor, Michigan
Master of Science in Business Administration, September, 2015
University of Michigan, Ann Arbor, Michigan
Bachelor of Science in Office Administration, October, 2011

Skills

Teamwork
Risk Management
Research
Collaboration
Scheduling
Telephone Skills
Filing
Typing
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Francis Wilson 991 Pinecrest Drive, Wilson Creek, WA 98860
wilsonfrancis82@inbox.com
720-576-4671

Professional Summary

 Highly organized and detail-oriented Administrative Aide with extensive experience providing administrative and clerical support to maximize productivity and efficiency. Proven track record of successfully managing multiple projects and tasks simultaneously while maintaining a high level of accuracy. 

Employment history

Senior Administrative Aide, Microsoft Redmond, Washington
May 2012 – Present
  • Assisting with special projects as needed
  • Providing administrative support to other staff members
  • Assisting with the preparation of meetings and events
Associate Administrative Aide, Microsoft Redmond, Washington
November 2011 – April 2012
  • Coordinating travel arrangements
  • Scheduling appointments and managing calendars
  • Inputting data and updating records
Junior Administrative Aide, Walmart Bentonville, Arkansas
May 2010 – October 2011
  • Processing incoming and outgoing mail
  • Maintaining filing systems and databases
  • Preparing and editing correspondence, reports, and presentations

Education

University of Maryland, College Park, Maryland
Medical Office Administration, March, 2010

Skills

Critical Thinking
Supervisory
Communication
Collaboration
File Management
Mail Distribution
Document Control
Customer Service
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Yvette Campbell 987 Meadow Lane, Oak Grove, OK 74020
campbell_yvette@outlook.com
643-553-3495

Employment history

Chief Administrative Aide, Google Mountain View, California
August 2016 – Present
  • Handling incoming and outgoing communication
  • Providing administrative support to other staff members
  • Processing incoming and outgoing mail
Administrative Aide, General Electric Boston, Massachusetts
August 2015 – July 2016
  • Maintaining office supplies and equipment
  • Assisting with special projects as needed
  • Performing general office duties such as photocopying, faxing, etc
Junior Administrative Aide, Google Mountain View, California
August 2014 – July 2015
  • Preparing and editing correspondence, reports, and presentations
  • Coordinating travel arrangements
  • Performing general office duties such as photocopying, faxing, etc

Education

University of Florida, Gainesville, Florida
Master of Science in Medical Office Administration, June, 2014
University of Florida, Gainesville, Florida
Bachelor of Arts in Medical Office Administration, June, 2010

Skills

Reliability
Emotional Intelligence
Quality Assurance
Accounting
Receptionist Duties
Data Entry
Word Processing
Typing
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Barry Vaughn 788 Bayview St., North Muskegon, MI 49445
barryvaughn@icloud.com
950-199-3257

Employment history

Chief Administrative Aide, Bank of America Charlotte, North Carolina
June 2023 – Present
  • Coordinating travel arrangements
  • Providing administrative support to other staff members
  • Assisting with research projects and compiling data
Associate Administrative Aide, General Electric Boston, Massachusetts
December 2022 – May 2023
  • Scheduling appointments and managing calendars
  • Answering phones and directing calls to the appropriate personnel
  • Inputting data and updating records
Junior Administrative Aide, UnitedHealth Group Minnetonka, Minnesota
June 2021 – November 2022
  • Processing incoming and outgoing mail
  • Maintaining filing systems and databases
  • Inputting data and updating records

Education

University of California, Berkeley, California
Master of Science in Medical Office Administration, April, 2021
University of California, Berkeley, California
Bachelor of Arts in Business Administration, April, 2017

Skills

Reliability
Self-Motivation
Teamwork
Written Communication
Mail Distribution
Timekeeping
File Management
Customer Service
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administrative aide Job Descriptions; Explained

If you're applying for an administrative aide position, it's important to tailor your resume to the specific job requirements in order to differentiate yourself from other candidates. Including accurate and relevant information that directly aligns with the job description can greatly increase your chances of securing an interview with potential employers.

When crafting your resume, be sure to use action verbs and a clear, concise format to highlight your relevant skills and experience. Remember, the job description is your first opportunity to make an impression on recruiters, so pay close attention to the details and make sure you're presenting yourself in the best possible light.

1

administrative aide

  • In-charge of the Senior High School Information Commons, one of the sections of the Baliuag University Library, Archives and Museum.
  • Accomplished duties that the Chief Librarian instructed me to do.
  • Monitoring of the daily operation of the Senior High School Information Commons.
  • Prepared annual statistics of total users of the library. 
2

administrative aide

  • Prepare  payroll for regular employees and upload the same to bank 
  • Review WAGES payroll submitted for JOB ORDERS AND CONTRACTUALS.
  • Compile payroll needed for preparation of BIR REPORTS 
  • Compute taxes  TAXES for BIR REMITTANCE 
  • Prepare different remittances and reports for Banks/GSIS/PAGIBIG/BIR /PHILHEALTH
  • Examine, analyze and prepare  MONTHLY, QUARTERLY AND YEAR END REPORTS FOR BIR
3

administrative aide

  • Prepare purchase requests, vouchers and obligations.
  • Prepare requisition slips and acceptance and inspection reports.
  • Perform general office duties such as filing and segregation.
  • Prepares payroll for job orders.
  • Perform various administrative functions such as preparing Accounts Receivables, posting payments and balances.

administrative aide Job Skills

For an administrative aide position, your job skills are a key factor in demonstrating your value to the company and showing recruiters that you're the ight fit for the role. It's important to be specific when highlighting your skills and ensure that they are directly aligned with the job requirements, as this can greatly improve your chances of being hired. By showcasing your relevant skills and experience, you can make a compelling case for why you're the best candidate for the job.

How to include technical skills in your resume:

Technical skills are a set of specialized abilities and knowledge required to perform a particular job effectively. Some examples of technical skills are data analysis, project management, software proficiency, and programming languages, to name a few.

Add the technical skills that will get hired in your career field with our simple-to-use resume builder. Select your desired resume template, once you reach the skills section of the builder, manually write in the skill or simply click on "Add more skills". This will automatically generate the best skills for your career field, choose your skill level, and hit "Save & Next."

  • Word Processing
  • Filing
  • Data Entry
  • Spreadsheet
  • Typing
  • Scheduling
  • Office Management
  • Inventory Management
  • Multitasking
  • Telephone Skills
  • Records Management
  • File Management
  • Calendar Management
  • Mail Distribution
  • Receptionist Duties
  • Copying
  • Scanning
  • Document Preparation
  • Customer Service
  • Timekeeping
  • Document Control

How to include soft skills in your resume:

Soft skills are non-technical skills that relate to how you work and that can be used in any job. Including soft skills such as time management, creative thinking, teamwork, and conflict resolution demonstrate your problem-solving abilities and show that you navigate challenges and changes in the workplace efficiently.

Add competitive soft skills to make your resume stand-out to recruiters! Simply select your preferred resume template in the skills section, enter the skills manually or use the "Add more skills" option. Our resume builder will generate the most relevant soft skills for your career path. Choose your proficiency level for each skill, and then click "Save & Next" to proceed to the next section.

  • Communication
  • Interpersonal
  • Leadership
  • Time Management
  • Problem Solving
  • Decision Making
  • Critical Thinking
  • Creativity
  • Adaptability
  • Teamwork
  • Organization
  • Planning
  • Public Speaking
  • Negotiation
  • Conflict Resolution
  • Research
  • Analytical
  • Attention to Detail
  • Self-Motivation
  • Stress Management
  • Collaboration
  • Coaching
  • Mentoring
  • Listening
  • Networking
  • Strategic Thinking
  • Negotiation
  • Emotional Intelligence
  • Adaptability
  • Flexibility
  • Reliability
  • Professionalism
  • Computer Literacy
  • Technical
  • Data Analysis
  • Project Management
  • Customer Service
  • Presentation
  • Written Communication
  • Social Media
  • Troubleshooting
  • Quality Assurance
  • Collaboration
  • Supervisory
  • Risk Management
  • Database Management
  • Training
  • Innovation
  • Documentation
  • Accounting
  • Financial Management
  • Visualization
  • Reporting
  • Business Acumen
  • Process Improvement
  • Documentation
  • Relationship Management.

How to Improve Your administrative aide Resume

Navigating resume pitfalls can mean the difference between landing an interview or not. Missing job descriptions or unexplained work history gaps can cause recruiters to hesitate. Let's not even talk about the impact of bad grammar, and forgetting your contact info could leave your potential employer hanging. Aim to be comprehensive, concise, and accurate.

Zack Scott 967 Fernwood Drive, Prue, OK 74060
scottzack@yahoo.com
910-184-5290

Employment history

Junior Administrative Aide, Microsoft Redmond, Washington
October 2021 – July 2022

    Education

    University of California, Berkeley, California
    Master of Arts in Business Administration, August, 2021
    University of California, Berkeley, California
    Bachelor of Arts in Accounting, August, 2017

    Skills

    Negotiation
    Problem Solving
    Attention to Detail
    Supervisory
    File Management
    Data Entry
    Typing
    Scanning

    Unexplained Year Gaps and Missing Job Experiences are a No-no

    Gaps in your resume can prevent recruiters from hiring you if you don't explain them.

    Key Insights
    • It's okay to have gaps in your work experience but always offer a valid explanation instead of just hiding it.
    • Use the gap to talk about positive attributes or additional skills you've learned.
    • Be honest and straightforward about the gap and explain it using a professional summary.

    How to Optimize Your administrative aide Resume

    Keep an eye out for these resume traps. Neglecting to detail your job roles or explain gaps in your career can lead to unnecessary doubts. Grammar blunders can reflect negatively on you, and without contact information, how can employers reach you? Be meticulous and complete.

    Jack Bailey 476 Highland Drive, Mylo, ND 58353

    Employment history

    Chief Administrative Aide, Amazon Seattle, Washington
    November 2017 – Present
    • Proccessing incoming and outgoing mail
    • Handling incomming and outgoing communcation
    • Providing administratve support to other staff members
    Administrative Aide, Walmart Bentonville, Arkansas
    June 2016 – October 2017
    • Prepairing and editting correspondence, report's, and presentation's
    • Greeting's visitor's and providing them with assitance
    • Scheduling appointement's and managing calender's
    Entry Level Administrative Aide, General Electric Boston, Massachusetts
    December 2014 – May 2016
    • Providin administrative support to other staff members
    • Maintaining office supplies an equipment
    • Assistin with the preparation of meetings an events

    Education

    University of California, Berkeley, California
    Executive Administrative Assistant, October, 2014

    Skills

    Quality Assurance
    Listening
    Innovation
    Analytical
    Mail Distribution
    Document Preparation
    Scanning
    Receptionist Duties

    Avoid Spelling Mistakes and Include your Contact Information

    Missing contact information prevents recruiters from understanding you're the best fit for the position.

    Key Insights
    • Make sure you're not missing contact information on your resume. That should include your full name, telephone number and email address.
    • Make sure to use a professional email address as part of your contact information.
    • Highlight your contact information and double check that everything is accurate to help recruiters get in touch with you.

    administrative aide Cover Letter Example

    A cover letter can be a valuable addition to your job application when applying for an administrative aide position. Cover letters provide a concise summary of your qualifications, skills, and experience, also it also gives you an opportunity to explain why you're the best fit for the job. Crafting a cover letter that showcases your relevant experience and enthusiasm for the Accounts Payable role can significantly improve your chances of securing an interview.



    Max
    Thompson     maxthompson@gmail.com
    607-656-0528
    370 Meadow Lane, Rossville, TN
    38066

    Chief Administrative Aide
    Apple
    Cupertino, California

    Esteemed Recruitment Team


    I am excited to apply for the Chief Administrative Aide role at Apple. As a highly skilled Administrative Aide, I am confident that I have the necessary experience and abilities to make a valuable contribution to your organization.


    My diverse life experiences have taught me the importance of adaptability, creativity, and resilience. Whether it was on the job, or simply on my day to day, I have learned to navigate challenges and find innovative solutions. I am confident that I possess the skills and expertise necessary to excel in the position at Apple and I am excited about the opportunity to grow with a team that values these qualities and contribute to your organization's growth and success.


    I appreciate the opportunity to apply for the Chief Administrative Aide position. I am committed to making a positive impact on the world, so I am thrilled about the opportunity to join your team and work towards achieving our shared goals for the betterment of everyone.


    With gratitude,
    Max Thompson
    607-656-0528
    maxthompson@gmail.com

    Max Thompson






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