5 Amazing administration assistant Resume Examples (Updated 2023) + Skills & Job Descriptions

administration assistant

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administration assistant: Resume Samples & Writing Guide

Employment history

Chief Administration Assistant, Google Mountain View, California

January 2018 – Present

Providing customer service support
Scheduling meetings and appointments
Preparing and editing correspondence, reports, and presentations

Administration Assistant, JPMorgan Chase New York, New York

July 2017 – December 2017

Answering and directing phone calls
Maintaining electronic and paper filing systems
Preparing and editing correspondence, reports, and presentations

Entry Level Administration Assistant, UnitedHealth Group Minnetonka, Minnesota

July 2016 – June 2017

Preparing and editing correspondence, reports, and presentations
Processing incoming and outgoing mail
Greeting visitors and directing them to the appropriate personnel

Education

Harvard University, Cambridge, Massachusetts

Bachelor of Science in Accounting, May, 2016

Skills

Data Analysis

Visualization

Coaching

Attention to Detail

Time Tracking

Data Processing

Document Preparation

Bookkeeping

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Professional Summary

Highly organized and detail-oriented Administration Assistant with extensive experience in providing administrative and clerical support. Proven track record of successfully managing a variety of administrative tasks to ensure operational efficiency.

Employment history

Senior Administration Assistant, Bank of America Charlotte, North Carolina

October 2010 – Present

Providing administrative support to staff
Answering and directing phone calls
Providing customer service support

Associate Administration Assistant, Microsoft Redmond, Washington

October 2009 – September 2010

Providing administrative support to staff
Scheduling meetings and appointments
Updating and maintaining databases

Junior Administration Assistant, General Electric Boston, Massachusetts

May 2008 – September 2009

Providing administrative support to staff
Assisting with data entry and record keeping
Updating and maintaining databases

Education

Harvard University, Cambridge, Massachusetts

Customer Service, March, 2008

Skills

Database Management

Reliability

Communication

Public Speaking

Document Control

Document Retrieval

Scheduling

Time Tracking

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Employment history

Junior Administration Assistant, General Electric Boston, Massachusetts

November 2021 – September 2022

Assisting with special projects as needed
Preparing and submitting expense reports
Coordinating and organizing events

Education

University of Michigan, Ann Arbor, Michigan

Master of Arts in Medical Office Administration, October, 2021

University of Michigan, Ann Arbor, Michigan

Bachelor of Arts in Business Administration, October, 2017

Skills

Collaboration

Written Communication

Visualization

Listening

Administrative Support

Data Entry

Bookkeeping

Scheduling

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Employment history

Entry Level Administration Assistant, Bank of America Charlotte, North Carolina

May 2022 – February 2023

Preparing and editing correspondence, reports, and presentations
Assisting with special projects as needed
Preparing and submitting expense reports

Education

University of Michigan, Ann Arbor, Michigan

MD in Human Resources Management, March, 2022

University of Michigan, Ann Arbor, Michigan

Bachelor of Arts in Office Administration, March, 2018

Skills

Listening

Data Analysis

Organization

Database Management

Office Management

Document Control

Administrative Support

Time Tracking

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Employment history

Chief Administration Assistant, UnitedHealth Group Minnetonka, Minnesota

February 2019 – Present

Assisting with special projects as needed
Providing customer service support
Preparing and submitting expense reports

Administration Assistant, Walmart Bentonville, Arkansas

February 2018 – January 2019

Greeting visitors and directing them to the appropriate personnel
Maintaining office supplies
Organizing and scheduling travel arrangements

Entry Level Administration Assistant, Walmart Bentonville, Arkansas

February 2017 – January 2018

Organizing and scheduling travel arrangements
Updating and maintaining databases
Scheduling meetings and appointments

Education

University of California, Berkeley, California

Bachelor of Science in Medical Office Administration, December, 2016

Skills

Relationship Management.

Communication

Risk Management

Adaptability

Records Management

Data Verification

Typing

Data Entry

Use This administration assistant Resume Template

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administration assistant Job Descriptions; Explained

If you're applying for an administration assistant position, it's important to tailor your resume to the specific job requirements in order to differentiate yourself from other candidates. Including accurate and relevant information that directly aligns with the job description can greatly increase your chances of securing an interview with potential employers.

When crafting your resume, be sure to use action verbs and a clear, concise format to highlight your relevant skills and experience. Remember, the job description is your first opportunity to make an impression on recruiters, so pay close attention to the details and make sure you're presenting yourself in the best possible light.

administration assistant

Provide clerical and administrative support to teaching staff such as typing and formatting complicated documents, examinations, tests and general office duties
Conversion and manipulation of old resources from various formats to a usable Word document and may involve PDF conversion.
Assist with the compilation of spreadsheets to support the collection of marks by the various departments when required.
Liaise with the Copy Centre regarding photocopying of materials, production of booklets, examinations and teaching resources.
Compose Student Notices daily and enter on Firefly.
Operate electronic mail system for outgoing mail.
Maintain internal bus booking calendar.

administration assistant

Design a new Cover page to be used in official reports.
Create student appointments on behalf of the Faculty of Health course advisers for each school. These would often take place during busy times with conflicting schedules.
Creating various reports as needed including: Special Consideration, Timetabled unit reports and course dashboards
Arrange external bus bookings.

administration assistant

Database managment
Confident computer management
Fast and efficient typist.
Microsoft office and word processing management
Telephone management and efficient management of various communication demands, including note taking, transfers, appointment booking, staff management and communications.
Developed and managed paper and electronic filing systems, recording information, updating paperwork, maintaining documents, ie; attendance records, correspondence, or other relevant communications.
Managed system coordination between in-goings and out-goings of warehouse product and service.

administration assistant

Outlined omnichannel channel goals across brands and digital platforms, including store systems, web, mobile, mAPP and marketing systems
Analyzed competitor pages to locate backlink and keyword opportunities
Increased customer engagement through social media
Used SRM to analyze conversion rates across multiple digital channels
Planned project concepts by researching and studying information
Collaborate with design staff through product creation and release
Reviewed activities for the production team to complete tasks on time

administration assistant (work experience)

Organise Presentation mornings which involves collation of spreadsheets, compile and collate certificates, arranging engraving of medals and trophies, preparation and design of programme booklets and setting up of the venue.
Prepare certificates as assigned by the Curriculum Department.
Operate office equipment, such as copiers, or postage meter and arrange for repairs when equipment malfunctions.
Compile and collate student resource books for following year.

1 … 16 17 18 19 20 … 24

administration assistant Job Skills

For an administration assistant position, your job skills are a key factor in demonstrating your value to the company and showing recruiters that you're the ight fit for the role. It's important to be specific when highlighting your skills and ensure that they are directly aligned with the job requirements, as this can greatly improve your chances of being hired. By showcasing your relevant skills and experience, you can make a compelling case for why you're the best candidate for the job.

How to include technical skills in your resume:

Technical skills are a set of specialized abilities and knowledge required to perform a particular job effectively. Some examples of technical skills are data analysis, project management, software proficiency, and programming languages, to name a few.

Add the technical skills that will get hired in your career field with our simple-to-use resume builder. Select your desired resume template, once you reach the skills section of the builder, manually write in the skill or simply click on "Add more skills". This will automatically generate the best skills for your career field, choose your skill level, and hit "Save & Next."

Data Entry
Filing
Typing
Scheduling
Phone Etiquette
Microsoft Office
Office Management
Data Analysis
Customer Service
Document Preparation
Records Management
Bookkeeping
Inventory Management
Time Tracking
Document Control
Data Verification
Receptionist Duties
Document Retrieval
Administrative Support
Data Processing
Spreadsheet Creation

How to include soft skills in your resume:

Soft skills are non-technical skills that relate to how you work and that can be used in any job. Including soft skills such as time management, creative thinking, teamwork, and conflict resolution demonstrate your problem-solving abilities and show that you navigate challenges and changes in the workplace efficiently.

Add competitive soft skills to make your resume stand-out to recruiters! Simply select your preferred resume template in the skills section, enter the skills manually or use the "Add more skills" option. Our resume builder will generate the most relevant soft skills for your career path. Choose your proficiency level for each skill, and then click "Save & Next" to proceed to the next section.

Communication
Interpersonal
Leadership
Time Management
Problem Solving
Decision Making
Critical Thinking
Creativity
Adaptability
Teamwork
Organization
Planning
Public Speaking
Negotiation
Conflict Resolution
Research
Analytical
Attention to Detail
Self-Motivation
Stress Management
Collaboration
Coaching
Mentoring
Listening
Networking
Strategic Thinking
Negotiation
Emotional Intelligence
Adaptability
Flexibility
Reliability
Professionalism
Computer Literacy
Technical
Data Analysis
Project Management
Customer Service
Presentation
Written Communication
Social Media
Troubleshooting
Quality Assurance
Collaboration
Supervisory
Risk Management
Database Management
Training
Innovation
Documentation
Accounting
Financial Management
Visualization
Reporting
Business Acumen
Process Improvement
Documentation
Relationship Management.

How to Improve Your administration assistant Resume

Navigating resume pitfalls can mean the difference between landing an interview or not. Missing job descriptions or unexplained work history gaps can cause recruiters to hesitate. Let's not even talk about the impact of bad grammar, and forgetting your contact info could leave your potential employer hanging. Aim to be comprehensive, concise, and accurate.

Employment history

Senior Administration Assistant, Amazon Seattle, Washington

July 2022 – Present

Providng administrative support to staff
Maintianing electronic and paper filing systems
Providng customer service support

Administration Assistant, Google Mountain View, California

February 2021 – June 2022

Maintaining office supplieS
Providing administrativE support to staff
Updating and maintaininG databases

Entry Level Administration Assistant, Apple Cupertino, California

July 2020 – January 2021

Assistin with special projects as needed
Processing incomming and out going mail
Answerin and directing phone calls

Education

University of Wisconsin, Madison, Wisconsin

Master of Arts in Office Administration, May, 2020

University of Wisconsin, Madison, Wisconsin

Bachelor of Science in Human Resources Management, May, 2016

Skills

Computer Literacy

Social Media

Documentation

Accounting

Inventory Management

Typing

Time Tracking

Customer Service

Avoid Spelling Mistakes and Include your Contact Information

Missing contact information prevents recruiters from understanding you're the best fit for the position.

Key Insights

Make sure you're not missing contact information on your resume. That should include your full name, telephone number and email address.
Make sure to use a professional email address as part of your contact information.
Highlight your contact information and double check that everything is accurate to help recruiters get in touch with you.

How to Optimize Your administration assistant Resume

Keep an eye out for these resume traps. Neglecting to detail your job roles or explain gaps in your career can lead to unnecessary doubts. Grammar blunders can reflect negatively on you, and without contact information, how can employers reach you? Be meticulous and complete.

Employment history

Lead Administration Assistant, Google Mountain View, California

May 2018 – May 2022

Coordinating and organizing events
Processing incoming and outgoing mail
Greeting visitors and directing them to the appropriate personnel

Associate Administration Assistant, JPMorgan Chase New York, New York

May 2017 – April 2018

Preparing and submitting expense reports
Preparing and editing correspondence, reports, and presentations
Greeting visitors and directing them to the appropriate personnel

Entry Level Administration Assistant, UnitedHealth Group Minnetonka, Minnesota

May 2016 – April 2017

Education

Cornell University, Ithaca, New York

Master of Science in Business Administration, March, 2016

Cornell University, Ithaca, New York

Bachelor of Science in Office Administration, March, 2012

Skills

Networking

Organization

Decision Making

Analytical

Data Analysis

Typing

Office Management

Document Preparation

Unexplained Year Gaps and Missing Job Experiences are a No-no

Gaps in your resume can prevent recruiters from hiring you if you don't explain them.

Key Insights

It's okay to have gaps in your work experience but always offer a valid explanation instead of just hiding it.
Use the gap to talk about positive attributes or additional skills you've learned.
Be honest and straightforward about the gap and explain it using a professional summary.

administration assistant Cover Letter Example

A cover letter can be a valuable addition to your job application when applying for an administration assistant position. Cover letters provide a concise summary of your qualifications, skills, and experience, also it also gives you an opportunity to explain why you're the best fit for the job. Crafting a cover letter that showcases your relevant experience and enthusiasm for the Accounts Payable role can significantly improve your chances of securing an interview.

Chief Administration Assistant
CVS Health
Woonsocket, Rhode Island

Greetings CVS Health Hiring Team

I am a highly motivated Administration Assistant with 7 years of experience in Administrative & Clerical. I am excited to submit my application for the Chief Administration Assistant position at CVS Health, where I believe my skills and expertise would be an excellent fit.

Growing up, I always had a fascination with Event Planning. As I pursued my education and gained experience in this field, I realized that this was where I could make the most impact. I have had the opportunity to work on things throughout my career like personal projects and voluntary work, which have developed in me a deep understanding of the challenges and opportunities in this field. I am excited to bring my passion and expertise to the role at and help your organization achieve its goals.

Thank you for considering my application for the Chief Administration Assistant position. I hope you will allow me to show you what I am capable of bringing to your organization and how we can work together to make an impact on the industry.

Kindest regards,
Vic Evans
992-442-1741
evansvic59@yandex.com

Vic Evans

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