5 Amazing administration Resume Examples (Updated 2023) + Skills & Job Descriptions

You might be organized and punctual. You may be a wizard at creating spreadsheets and keeping calendars. You may even have separate drawers for paper clips, post-it notes, and pens. However, if you were to look for a new job, would you know what to put on your administration resume? When creating a resume for this type of position, you need to showcase your administrative skills as well as demonstrate your ability to communicate verbally and through the written word. Since hiring managers review resumes at a hurried pace, you also need to convey at a glance that you are creative, resourceful, and diplomatic when dealing with all kinds of people who might come through your place of work. Studying our resume example can help create an exceptional document that stands out from your competitors to the eye of a potential employer. Get in touch today to take advantage of personalized advice from one of our expert writers.

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administration: Resume Samples & Writing Guide

Professional Summary

Highly organized and motivated professional with extensive experience in administrative and clerical duties. Proven track record of providing excellent customer service and ensuring efficient operations.

Employment history

Chief Administration, Walmart Bentonville, Arkansas

November 2011 – Present

Maintain computer and manual filing systems
Developing and implementing office procedures
Assisting with data entry

Administration, General Electric Boston, Massachusetts

May 2011 – October 2011

Plan and coordinate appointments, meetings, and travel arrangements
Support other departments as needed
Processing invoices and payments

Jr. Administration, Apple Cupertino, California

October 2010 – April 2011

Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs
Schedule and coordinate meetings and appointments
Answer and direct phone calls

Education

University of Maryland, College Park, Maryland

Master of Arts in Medical Office Administration, September, 2010

University of Maryland, College Park, Maryland

Bachelor of Science in Office Administration, September, 2006

Skills

Problem Solving

Planning

Teamwork

Financial Management

Records Management

Scanning

Microsoft Office

Email Management

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Professional Summary

Highly organized and detail-oriented professional with extensive experience in administrative and clerical work. Proven track record of successfully managing multiple tasks while providing exceptional customer service.

Employment history

Chief Administration, General Electric Boston, Massachusetts

September 2013 – Present

Assisting with special projects
Produce and distribute correspondence memos, letters, and forms
Schedule and coordinate meetings and appointments

Associate Administration, Google Mountain View, California

September 2012 – August 2013

Providing customer service
Generating reports
Greeting and directing visitors

Entry Level Administration, General Electric Boston, Massachusetts

February 2012 – August 2012

Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs
Managing inventory and ordering supplies
Prepare reports and presentations

Education

University of Michigan, Ann Arbor, Michigan

Master of Science in Office Administration, December, 2011

University of Michigan, Ann Arbor, Michigan

Bachelor of Arts in Medical Office Administration, December, 2007

Skills

Social Media

Coaching

Self-Motivation

Business Acumen

Invoicing

Data Entry

Accounts Receivable

Database Administration

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Professional Summary

Highly organized and detail-oriented professional with extensive experience in administration and clerical support. Proven track record of providing efficient administrative solutions that streamline operations and increase productivity.

Employment history

Lead Administration, Amazon Seattle, Washington

September 2014 – Present

Developing and implementing office procedures
Scheduling and coordinating meetings
Greeting and directing visitors

Administration, Walmart Bentonville, Arkansas

September 2013 – August 2014

Developing and implementing office procedures
Answer and direct phone calls
Plan and coordinate appointments, meetings, and travel arrangements

Junior Administration, General Electric Boston, Massachusetts

April 2012 – August 2013

Manage projects and contribute to team efforts
Prepare agendas for meetings and prepare schedules
Managing calendars and travel arrangements

Education

University of California, Berkeley, California

MD in Medical Office Administration, February, 2012

University of California, Berkeley, California

Bachelor of Arts in Accounting, February, 2008

Skills

Coaching

Written Communication

Quality Assurance

Critical Thinking

Microsoft Excel

Typing

Data Analysis

Spreadsheets

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Employment history

Lead Administration, General Electric Boston, Massachusetts

March 2023 – Present

Assisting with special projects
Manage projects and contribute to team efforts
Processing invoices and payments

Administration, Microsoft Redmond, Washington

September 2022 – February 2023

Generating reports
Plan and coordinate appointments, meetings, and travel arrangements
Handle requests for information and data

Entry Level Administration, General Electric Boston, Massachusetts

March 2021 – August 2022

Typing, copying, and scanning documents
Plan and coordinate appointments, meetings, and travel arrangements
Support other departments as needed

Education

Stanford University, Stanford, California

Master of Arts in Office Administration, January, 2021

Stanford University, Stanford, California

Bachelor of Science in Medical Office Administration, January, 2017

Skills

Innovation

Financial Management

Accounting

Adaptability

Accounts Payable

Typing

Scheduling

Word Processing

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Employment history

Lead Administration, Walmart Bentonville, Arkansas

September 2017 – Present

Answer and direct phone calls
Processing invoices and payments
Prepare reports and presentations

Associate Administration, Walmart Bentonville, Arkansas

March 2016 – August 2017

Maintain computer and manual filing systems
Plan and coordinate appointments, meetings, and travel arrangements
Managing inventory and ordering supplies

Junior Administration, Bank of America Charlotte, North Carolina

March 2015 – February 2016

Support other departments as needed
Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
Providing customer service

Education

University of Wisconsin, Madison, Wisconsin

Data Entry, February, 2015

Skills

Attention to Detail

Negotiation

Collaboration

Problem Solving

Invoicing

Microsoft Excel

Document Management

Records Management

Use This administration Resume Template

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administration Job Descriptions; Explained

If you're applying for an administration position, it's important to tailor your resume to the specific job requirements in order to differentiate yourself from other candidates. Including accurate and relevant information that directly aligns with the job description can greatly increase your chances of securing an interview with potential employers.

When crafting your resume, be sure to use action verbs and a clear, concise format to highlight your relevant skills and experience. Remember, the job description is your first opportunity to make an impression on recruiters, so pay close attention to the details and make sure you're presenting yourself in the best possible light.

administration

Log data related to logistic administration into shipping system.
Prepare shipping documentation and develop relations with shipping agents.
Interact with external suppliers related to deliveries cover for organization’s departmental colleagues while on leave or absent.
Interact with external and internal suppliers in respect to delivering general record keeping along with office duties.
Participate in administration of internal sales order records and procedures.

administration

Type property valuation reports in a database program
Collate similar property sales information and incorporate into the valuation reports.
Convert reports from database in MS-Word format including importing images and signature then using Adobe Acrobat and security features for transmission via email.
Create sales invoices in MYOB.
Answer phone calls and handle customer enquiries.
General administrative duties.

administration

Vendor Management-Including identifying potential and collecting best quotes,Mantaining individual files for vender files et
Maintaining inward&out ward stock ledger,stock record placing orders.
Update all Uniform details mantaining registers.
New jonings and F&F Forms filling.
ID CARDS Preparation.(Temparery&Permenent) .
Uniforms distibushon and every month cross verification site to site.
Prepare the DC Challans send all site&verified all chemichals sending all sites.

administration/industrial clerk

Preparing/Creating Industrial Orders
Managing Industrial Files
Communicating with dispatch and transport
Answering Calls
Set up & arranging meeting rooms
Organizing catering
Meet & Greet clients

administration (part-time)

Update health & safety file every month.
Check e-mails daily
Design Invoices & Tax Invoices and keep file of it.
Keep file of employees, Personal Information, etc.

1 2 3 … 24

administration Job Skills

For an administration position, your job skills are a key factor in demonstrating your value to the company and showing recruiters that you're the ight fit for the role. It's important to be specific when highlighting your skills and ensure that they are directly aligned with the job requirements, as this can greatly improve your chances of being hired. By showcasing your relevant skills and experience, you can make a compelling case for why you're the best candidate for the job.

How to include technical skills in your resume:

Technical skills are a set of specialized abilities and knowledge required to perform a particular job effectively. Some examples of technical skills are data analysis, project management, software proficiency, and programming languages, to name a few.

Add the technical skills that will get hired in your career field with our simple-to-use resume builder. Select your desired resume template, once you reach the skills section of the builder, manually write in the skill or simply click on "Add more skills". This will automatically generate the best skills for your career field, choose your skill level, and hit "Save & Next."

Data Entry
Microsoft Office
Typing
Filing
Spreadsheets
Scheduling
Data Analysis
Office Management
Microsoft Excel
Word Processing
Customer Service
Invoicing
Scanning
Records Management
Accounts Payable
Accounts Receivable
Database Administration
Calendar Management
Email Management
Document Management

How to include soft skills in your resume:

Soft skills are non-technical skills that relate to how you work and that can be used in any job. Including soft skills such as time management, creative thinking, teamwork, and conflict resolution demonstrate your problem-solving abilities and show that you navigate challenges and changes in the workplace efficiently.

Add competitive soft skills to make your resume stand-out to recruiters! Simply select your preferred resume template in the skills section, enter the skills manually or use the "Add more skills" option. Our resume builder will generate the most relevant soft skills for your career path. Choose your proficiency level for each skill, and then click "Save & Next" to proceed to the next section.

Communication
Interpersonal
Leadership
Time Management
Problem Solving
Decision Making
Critical Thinking
Creativity
Adaptability
Teamwork
Organization
Planning
Public Speaking
Negotiation
Conflict Resolution
Research
Analytical
Attention to Detail
Self-Motivation
Stress Management
Collaboration
Coaching
Mentoring
Listening
Networking
Strategic Thinking
Negotiation
Emotional Intelligence
Adaptability
Flexibility
Reliability
Professionalism
Computer Literacy
Technical
Data Analysis
Project Management
Customer Service
Presentation
Written Communication
Social Media
Troubleshooting
Quality Assurance
Collaboration
Supervisory
Risk Management
Database Management
Training
Innovation
Documentation
Accounting
Financial Management
Visualization
Reporting
Business Acumen
Process Improvement
Documentation
Relationship Management.

How to Improve Your administration Resume

Navigating resume pitfalls can mean the difference between landing an interview or not. Missing job descriptions or unexplained work history gaps can cause recruiters to hesitate. Let's not even talk about the impact of bad grammar, and forgetting your contact info could leave your potential employer hanging. Aim to be comprehensive, concise, and accurate.

Employment history

Senior Administration, General Electric Boston, Massachusetts

September 2017 – May 2022

Manage projects and contribute to team efforts
Developing and implementing office procedures
Assisting with event planning and execution

Associate Administration, CVS Health Woonsocket, Rhode Island

March 2016 – August 2017

Processing invoices and payments
Greeting and directing visitors
Maintaining records and filing systems

Jr. Administration, UnitedHealth Group Minnetonka, Minnesota

September 2015 – March 2016

Perform data entry and scan documents
Generating reports
Typing, copying, and scanning documents

Education

University of Wisconsin, Madison, Wisconsin

Medical Office Administration, July, 2015

Skills

Coaching

Listening

Interpersonal

Documentation

Scanning

Customer Service

Email Management

Data Analysis

Provide your Contact Information and Address Year Gaps

Always explain any gaps in your work history to your advantage.

Key Insights

Employers want to know what you've accomplished, so make sure to explain any gaps using a professional summary.
Adding extra details and context to explain why you have a gap in your work history shows employers you are a good fit for the position.

How to Optimize Your administration Resume

Keep an eye out for these resume traps. Neglecting to detail your job roles or explain gaps in your career can lead to unnecessary doubts. Grammar blunders can reflect negatively on you, and without contact information, how can employers reach you? Be meticulous and complete.

Employment history

Lead Administration, Walmart Bentonville, Arkansas

January 2016 – Present

Prepering and proccessing documentss
Perform data entryy and scan documentss
Planning and coordinatting appointments, meetingss, and travel arrangments.

Associate Administration, JPMorgan Chase New York, New York

August 2014 – January 2016

Maintaining filing systems
Proccessing invoices an payments
Handling request for informations an data.

Junior Administration, Amazon Seattle, Washington

February 2014 – July 2014

"I went to the store and bought some food.
I went to the store and bought some foods.

Education

Stanford University, Stanford, California

Doctor of Business Administration, December, 2013

Stanford University, Stanford, California

Bachelor of Science in Office Administration, December, 2009

Skills

Troubleshooting

Teamwork

Documentation

Analytical

Accounts Payable

Typing

Invoicing

Accounts Receivable

Include Job Descriptions and Avoid Bad Grammar

Avoid sending a wrong first impression by proofreading your resume.

Key Insights

Spelling and typos are the most common mistakes recruiters see in resumes and by simply avoiding them you can move ahead on the hiring process.
Before submitting your resume, double check to avoid typos.

administration Cover Letter Example

A cover letter can be a valuable addition to your job application when applying for an administration position. Cover letters provide a concise summary of your qualifications, skills, and experience, also it also gives you an opportunity to explain why you're the best fit for the job. Crafting a cover letter that showcases your relevant experience and enthusiasm for the Accounts Payable role can significantly improve your chances of securing an interview.

Chief Administration
Microsoft
Redmond, Washington

To the Recruitment Team at Microsoft

I am writing to express my interest in the Chief Administration position at Microsoft. As an Administration with 13 years of experience in Administrative & Clerical myself, I believe I have the necessary skills and expertise to excel in this role.

Throughout my life, I have pursued my passion for Event Planning and sought out opportunities to learn and grow. My experience in Administrative & Clerical has given me valuable skills such as Problem Solving and Planning that have allowed me to improve professionally and personally. I am excited to bring these skills and my passion as a Administration to the position and work with a team of like-minded individuals to achieve our common goals.

I am elated about the opportunity to join a team that shares my passion for this field, and values collaboration and innovation. I am confident that together we can overcome whatever tests and challenges are put on our way.

Thank you for your time,
Umberto Jones
937-646-9863
[email protected]

Umberto Jones

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