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admin secretary: Resume Samples & Writing Guide

Hal Jones 793 Meadow Lane, Southwest Greensburg, PA 15601
jones.hal@inbox.com
707-436-2764

Employment history

Chief Admin Secretary, Walmart Bentonville, Arkansas
July 2022 – Present
  • Prepare and submit reports
  • Prepare and modify documents including correspondence, reports, drafts, memos, and emails
  • Organize and maintain the office filing system
Admin Secretary, Bank of America Charlotte, North Carolina
July 2021 – June 2022
  • Prepare and modify documents including correspondence, reports, drafts, memos, and emails
  • Answer and direct incoming phone calls
  • Prepare and edit correspondence, communications, presentations, and other documents
Entry Level Admin Secretary, UnitedHealth Group Minnetonka, Minnesota
January 2021 – June 2021
  • Prepare and modify documents including correspondence, reports, drafts, memos, and emails
  • Process incoming and outgoing mail, including sorting and distributing mail
  • Greet visitors and provide general administrative support

Education

University of Florida, Gainesville, Florida
Bachelor of Arts in Accounting, November, 2020

Skills

Documentation
Collaboration
Coaching
Business Acumen
Proofreading
Data Analysis
Scheduling
Phone Etiquette

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Cecil Anderson 662 Pleasantview Drive, Seven Devils, NC 28604
cecil.anderson@mail.com
879-264-6099

Employment history

Lead Admin Secretary, JPMorgan Chase New York, New York
June 2020 – Present
  • Manage and maintain executives' schedules
  • Greet visitors and provide general administrative support
  • Liaise with internal and external contacts
Admin Secretary, Apple Cupertino, California
June 2019 – May 2020
  • Prepare agendas for meetings and prepare schedules
  • Manage and maintain executives' schedules
  • Maintain office supplies inventory and place orders when necessary
Entry Level Admin Secretary, Microsoft Redmond, Washington
January 2018 – May 2019
  • Research and create presentations
  • Schedule and coordinate meetings, appointments, and travel arrangements
  • Answer and direct incoming phone calls

Education

Stanford University, Stanford, California
Executive Administrative Assistant, November, 2017

Skills

Leadership
Mentoring
Negotiation
Supervisory
Data Analysis
Word Processing
Proofreading
Data Entry
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Jeff Turner 89 Cedarwood Court, Hawk Springs, WY 82244
turner-jeff@outlook.com
901-070-6181

Professional Summary

 Highly organized and detail-oriented Admin Secretary with a proven track record of success in providing efficient administrative support. Experienced in managing daily office operations, coordinating projects, and providing customer service. 

Employment history

Chief Admin Secretary, CVS Health Woonsocket, Rhode Island
November 2009 – Present
  • Maintain office supplies inventory and place orders when necessary
  • Answer and direct incoming phone calls
  • Schedule and coordinate meetings, appointments, and travel arrangements
Associate Admin Secretary, Microsoft Redmond, Washington
May 2009 – October 2009
  • Maintain filing systems, both electronic and paper
  • Schedule and coordinate meetings, appointments, and travel arrangements
  • Organize and maintain the office filing system
Entry Level Admin Secretary, UnitedHealth Group Minnetonka, Minnesota
October 2008 – April 2009
  • Prepare and edit correspondence, communications, presentations, and other documents
  • Greet visitors and provide general administrative support
  • Organize and maintain the office filing system

Education

University of Texas, Austin, Texas
Bachelor of Science in Accounting, August, 2008

Skills

Social Media
Research
Emotional Intelligence
Written Communication
Spreadsheet Creation
Receptionist Duties
Phone Etiquette
Scanning Documents
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Roger Brown 877 Maplewood Avenue, Doyline, LA 71023
brownroger@aol.com
958-303-2239

Employment history

Entry Level Admin Secretary, CVS Health Woonsocket, Rhode Island
April 2022 – January 2023
  • Liaise with internal and external contacts
  • Schedule and coordinate meetings, appointments, and travel arrangements
  • Answer and direct incoming phone calls

Education

University of Florida, Gainesville, Florida
Customer Service, February, 2022

Skills

Project Management
Reliability
Teamwork
Organization
Word Processing
Filing
Proofreading
Typing
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Albert King 390 Ridgeview Drive, Cedarville, OH 45314
kingalbert93@outlook.com
827-290-0131

Professional Summary

 Highly organized and detail-oriented Administrative Secretary with experience providing administrative support to a variety of departments. Skilled in streamlining processes and procedures to maximize efficiency and productivity. 

Employment history

Chief Admin Secretary, CVS Health Woonsocket, Rhode Island
December 2009 – Present
  • Manage and maintain executives' schedules
  • Answer and direct incoming phone calls
  • Research and create presentations
Associate Admin Secretary, Walmart Bentonville, Arkansas
December 2008 – December 2009
  • Process incoming and outgoing mail, including sorting and distributing mail
  • Maintain filing systems, both electronic and paper
  • Manage and maintain executives' schedules
Jr. Admin Secretary, Amazon Seattle, Washington
January 2008 – December 2008
  • Answer and direct incoming phone calls
  • Maintain filing systems, both electronic and paper
  • Process incoming and outgoing mail, including sorting and distributing mail

Education

University of Wisconsin, Madison, Wisconsin
Master of Arts in Medical Office Administration, November, 2007
University of Wisconsin, Madison, Wisconsin
Bachelor of Science in Business Administration, November, 2003

Skills

Leadership
Interpersonal
Adaptability
Quality Assurance
Spreadsheet Creation
Email Management
Proofreading
Scheduling
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admin secretary Job Descriptions; Explained

If you're applying for an admin secretary position, it's important to tailor your resume to the specific job requirements in order to differentiate yourself from other candidates. Including accurate and relevant information that directly aligns with the job description can greatly increase your chances of securing an interview with potential employers.

When crafting your resume, be sure to use action verbs and a clear, concise format to highlight your relevant skills and experience. Remember, the job description is your first opportunity to make an impression on recruiters, so pay close attention to the details and make sure you're presenting yourself in the best possible light.

1

admin secretary/personal secretary

  •  Incharge of recruitment, Marketing, and payroll
  • answering telephone calls 
  • maintaining diaries 
  • arranging appointments 
  • taking messages 
  •  typing/word processing 
  • organizing meetings 
2

admin secretary

  • booking transport and accommodation
  • managing databases
  •  implementing and maintaining procedures/administrative systems
  • liaising with staff, suppliers and clients
3

admin secretary/ resource centre coordinator

  • Act as a secretary to different Disciplines within the school
  • Caprure student marks on WAMS
  • Prepare exam question papers
  • Liaise with the Exams Office regarding exams, venues
  • Book lecture venuesand schedule timetables
  • Order stationery and other consumables

admin secretary/personal secretary Job Skills

For an admin secretary/personal secretary position, your job skills are a key factor in demonstrating your value to the company and showing recruiters that you're the ight fit for the role. It's important to be specific when highlighting your skills and ensure that they are directly aligned with the job requirements, as this can greatly improve your chances of being hired. By showcasing your relevant skills and experience, you can make a compelling case for why you're the best candidate for the job.

How to include technical skills in your resume:

Technical skills are a set of specialized abilities and knowledge required to perform a particular job effectively. Some examples of technical skills are data analysis, project management, software proficiency, and programming languages, to name a few.

Add the technical skills that will get hired in your career field with our simple-to-use resume builder. Select your desired resume template, once you reach the skills section of the builder, manually write in the skill or simply click on "Add more skills". This will automatically generate the best skills for your career field, choose your skill level, and hit "Save & Next."

  • Data Entry
  • Word Processing
  • Microsoft Office
  • Filing
  • Typing
  • Calendar Management
  • Scheduling
  • Phone Etiquette
  • Bookkeeping
  • Receiving Payments
  • Data Analysis
  • Spreadsheet Creation
  • Document Preparation
  • Scanning Documents
  • Email Management
  • Proofreading
  • Data Verification
  • Data Storage
  • Office Management
  • Inventory Management
  • Receptionist Duties

How to include soft skills in your resume:

Soft skills are non-technical skills that relate to how you work and that can be used in any job. Including soft skills such as time management, creative thinking, teamwork, and conflict resolution demonstrate your problem-solving abilities and show that you navigate challenges and changes in the workplace efficiently.

Add competitive soft skills to make your resume stand-out to recruiters! Simply select your preferred resume template in the skills section, enter the skills manually or use the "Add more skills" option. Our resume builder will generate the most relevant soft skills for your career path. Choose your proficiency level for each skill, and then click "Save & Next" to proceed to the next section.

  • Communication
  • Interpersonal
  • Leadership
  • Time Management
  • Problem Solving
  • Decision Making
  • Critical Thinking
  • Creativity
  • Adaptability
  • Teamwork
  • Organization
  • Planning
  • Public Speaking
  • Negotiation
  • Conflict Resolution
  • Research
  • Analytical
  • Attention to Detail
  • Self-Motivation
  • Stress Management
  • Collaboration
  • Coaching
  • Mentoring
  • Listening
  • Networking
  • Strategic Thinking
  • Negotiation
  • Emotional Intelligence
  • Adaptability
  • Flexibility
  • Reliability
  • Professionalism
  • Computer Literacy
  • Technical
  • Data Analysis
  • Project Management
  • Customer Service
  • Presentation
  • Written Communication
  • Social Media
  • Troubleshooting
  • Quality Assurance
  • Collaboration
  • Supervisory
  • Risk Management
  • Database Management
  • Training
  • Innovation
  • Documentation
  • Accounting
  • Financial Management
  • Visualization
  • Reporting
  • Business Acumen
  • Process Improvement
  • Documentation
  • Relationship Management.

How to Improve Your admin secretary/personal secretary Resume

Navigating resume pitfalls can mean the difference between landing an interview or not. Missing job descriptions or unexplained work history gaps can cause recruiters to hesitate. Let's not even talk about the impact of bad grammar, and forgetting your contact info could leave your potential employer hanging. Aim to be comprehensive, concise, and accurate.

Umberto Kelly 692 Hilltop Drive, Pinckard, AL 36350

Employment history

Senior Admin Secretary, JPMorgan Chase New York, New York
January 2011 – May 2022
  • Greet visitors and provide general administrative support
  • Liaise with internal and external contacts
  • Prepare and modify documents including correspondence, reports, drafts, memos, and emails
Admin Secretary, Amazon Seattle, Washington
January 2010 – December 2010
  • Prepare and edit correspondence, communications, presentations, and other documents
  • Greet visitors and provide general administrative support
  • Schedule and coordinate meetings, appointments, and travel arrangements
Jr. Admin Secretary, Apple Cupertino, California
July 2009 – December 2009
  • Monitor office expenses and costs
  • Process incoming and outgoing mail, including sorting and distributing mail
  • Organize and maintain the office filing system

Education

University of Illinois, Urbana, Illinois
Master of Arts in Business Administration, May, 2009
University of Illinois, Urbana, Illinois
Bachelor of Arts in Business Administration, May, 2005

Skills

Training
Problem Solving
Reporting
Negotiation
Office Management
Proofreading
Word Processing
Document Preparation

Provide your Contact Information and Address Year Gaps

Always explain any gaps in your work history to your advantage.

Key Insights
  • Employers want to know what you've accomplished, so make sure to explain any gaps using a professional summary.
  • Adding extra details and context to explain why you have a gap in your work history shows employers you are a good fit for the position.

How to Optimize Your admin secretary/personal secretary Resume

Keep an eye out for these resume traps. Neglecting to detail your job roles or explain gaps in your career can lead to unnecessary doubts. Grammar blunders can reflect negatively on you, and without contact information, how can employers reach you? Be meticulous and complete.

Dale Green 436 Ridgeview Drive, Reddell, LA 70580
dalegreen14@protonmail.com
741-258-4022

Employment history

Junior Admin Secretary, General Electric Boston, Massachusetts
May 2022 – February 2023
  • "I ate a sandwich for lunch
  • I ate a sandwich fer lunch.

Education

Harvard University, Cambridge, Massachusetts
Doctor of Office Administration, March, 2022
Harvard University, Cambridge, Massachusetts
Bachelor of Science in Business Administration, March, 2018

Skills

Attention to Detail
Leadership
Collaboration
Flexibility
Filing
Phone Etiquette
Scheduling
Data Verification

Include Job Descriptions and Avoid Bad Grammar

Avoid sending a wrong first impression by proofreading your resume.

Key Insights
  • Spelling and typos are the most common mistakes recruiters see in resumes and by simply avoiding them you can move ahead on the hiring process.
  • Before submitting your resume, double check to avoid typos.

admin secretary/personal secretary Cover Letter Example

A cover letter can be a valuable addition to your job application when applying for an admin secretary/personal secretary position. Cover letters provide a concise summary of your qualifications, skills, and experience, also it also gives you an opportunity to explain why you're the best fit for the job. Crafting a cover letter that showcases your relevant experience and enthusiasm for the Accounts Payable role can significantly improve your chances of securing an interview.



Hal
Jones jones.hal@inbox.com
707-436-2764
793 Meadow Lane, Southwest Greensburg, PA
15601

Chief Admin Secretary
CVS Health
Woonsocket, Rhode Island

To the respected CVS Health Recruitment Team


I am a highly motivated Admin Secretary with 2 years of experience in Administrative & Clerical. I am excited to submit my application for the Chief Admin Secretary position at CVS Health, where I believe my skills and expertise would be an excellent fit.


As someone who has faced challenges in various areas of my life and has overcome them, I am confident in my ability to adapt and thrive in any environment. I have developed a reputation for being a collaborative team player and an effective problem solver, which has been instrumental in my career's success. With my experience and passion for Administrative & Clerical, I am excited to apply my skills to this role and contribute to your organization's growth and success.


Thank you for considering my application for the Chief Admin Secretary position. I hope you will allow me to show you what I am capable of bringing to your organization and how we can work together to make an impact on the industry.


Kind regards,
Hal Jones
707-436-2764
jones.hal@inbox.com

Hal Jones






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Give yourself the best chance of standing out from the competition!

Create an awesome resume that meets the expectations of potential employers with our selection of professional, field-tested resume templates.
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