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real estate administrative assistant

  • Co-ordinating the flow of information internally among the Agents as well as the Brokerage.
  • Works directly with Team Owners and Team Listing Specialist to drive business growth opportunities through Listings, Client Referrals or Agent conversion funnel.
  • Manage all systems for sellers, buyers, lead generation, database management, information management, marketing schedule, and back- office support.
  • Attend business meetings to draft the company goals, strategies, and work accordingly.
  • Oversight of all listings written by the agent from Pre-List to Sale – Upload to MLS.
  • Oversight of all buyers signed by the agent from Contract to Sale – Register to MLS.
  • Offers – preparation of offers, amendments, waivers and other related forms/document on web forms.

real estate administrative assistant

  • Organised the new Listing and Buyer files following the checklists.
  • Maintain an impeccable filing system for all office listings, buyers signed, monitoring expired BRAs, sold, cancelled listings, suspended listings, expiration of BRA + Listing contract.
  • Prepare Pre-List packages, CMA package, Cancellation package, and Re-List package for the agents.
  • Prepare documentation for market review for agents.
  • Use Webforms to create/use Deal packages and retrieve documents.
  • Ensure that all transaction documents are complete and filed with office, lawyers, Clients.
  • Maintain Database of clients in Top-Producer, TREB, Electronic Newsletter and Outlook.