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1

hr administrative assistant

  • Control the admin’s budget.
  • Responsible for purchasing issues (starting from receiving the approved request form till PR and/or PO issuance with supporting documents attached and filing) includes (uniform, assets, stationary, printing, …).  
  • Liaise with finance department for office utilities payment requests and supporting documents. 
  • Responsible for telecommunications daily and monthly activities and renew the offers. 
  • Responsible for office maintenance, housekeeping activities and office utilities.
  • Supervise office boys, housekeeping and security (attendance, checklists and appearance).
  • Receive and dispatch couriers, recording and monthly reporting Arrange travel activities (accommodation – booking tickets – transportation -expenses). 
2

hr administrative assistant

  • Serve notifying employees of any changes in their terms of employment.
  • Answering questions from employees.
  • Attending recruitment interviews as a panel member.
  • Ensuring that appropriate HR policies and procedures are in place.
  • Updating the HR calendar.
  • Answering telephone calls relating to HR issues.
  • Receiving and tracking employment applications.
3

hr administrative assistant

  • Reviewed documentation of the staffs’ eligibility information for Study Grant Application 
  • Writing up eye-catching job adverts.
  • Overseeing the human resource database.
  • Ordering stationary that will be used in the HR department.
4

hr administrative assistant

  • Prepared new hire classes including orientation and packets
  • Coordinated exit interviews and termination procedures
  • Coordinated paperwork and appointments with HR Manager
  • Assisted in benefits administration, including enrollments and terminations
  • Track and sign out visitor temporary badges
  • Hand out applications to applicants and explain different job positions in both English and Spanish
  • Maintain employee personnel files and departmental records
5

hr administrative assistant

  • Maintain employee records
  • Update HR databases (e.g. new hires, separations, vacation and sick leaves)
  • Process employees’ requests and provide relevant information
  • Post job ads on careers pages and process incoming resumes
  • Provide job candidates by screening, interviewing, and testing applicants; notifying existing staff of internal opportunities; maintaining personnel records; obtaining temporary staff from agencies.
  • Coordinating office activities and operations to secure efficiency and compliance to company policies
  • Supervising administrative staff to ensure performance