Executive Secretary Resume Examples

executive secretary

  • Maintaining executive’s agenda and assist in planning appointments, board meetings, conferences etc.
  • Attending meetings and keep minutes
  • Receiving and screening phone calls and redirecting them when appropriate
  • Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
  • Make travel arrangements for executives
  • Handle confidential documents ensuring they remain secure
  • Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders

executive secretary

  • Coordinate conferences, meetings, or special events
  • Set up and oversee administrative policies and procedures
  • Make travel arrangements for CXO’s office. 
  • Renewals and submissions 

executive secretary

  • Scheduling meetings and appointments for the General Manager.
  • Records monthly evaluation report of the company employees.
  • Monitors the company office supplies and procure needed items.
  • Conduct Initial interview of aspiring applicants thru phone.
  • Booking flights for the staff and applicants.

executive secretary

  • Coordinated over 40 dealer meetings which included travel arrangements, accommodations, presentations, venue details, etc.
  • Converted the Muscatine Showroom from an Allsteel Showroom to a HON Showroom with a one-week time limit
  • Reopened the Los Angeles Showroom with current product and facility improvements
  • Discovered a $60,000 overpayment to a vendor through JDEdwards

executive secretary

  • Supporting teams with various administrative tasks.
  • Receive Tenders and Enquirers from the concerned  engineer, read them and  insert all tender details and technical specifications to the Company system.
  • Communicating with suppliers in order to attract suitable tender offers.
  • Prepare tenders and enquirers, and make sure they are delivered on time.
  • Make travel arrangements and hotel reservations.
  • Maintaining  files  and  records  with  effective  filing systems.
  • Organizing and scheduling appointments and meetings.

executive secretary

  •  Provided administrative support to Management and Sales             Representatives in Marketing.
  •  Attended and coordinated product launches in collaboration  with outside event organiser .
  • Received, reviewed and logged in project documents, drawings, calculations, procedures and supplier data.
  • Designed and implemented a filing system for client’s profile folder.

executive secretary

  • Schedule COO’s appointments and organize his time and priorities, which includes issuing notice to attendees and booking of venue.
  • Maintaining the filing system soft and hard copy.
  • Drafting and typing letters, memos and other texts as assigned.
  • Sorting and preparing incoming/outgoing correspondence for COO approval and comment.
  • Maintaining proper records for all incoming/outgoing correspondence.
  • Assisting in making travel arrangements such as reservation and issue of air tickets.
  • Handling and screening the telephone calls.

executive secretary

  • perform legal and factual research
  • perform records research
  • identify relevant judicial decisions, statutes, legal articles, codes and other pertinent material
  • organize and analyze information
  • cross-check and validate information
  • prepare written reports
  • draft legal documents including briefs, pleadings, appeals, agreements, contracts and legal memoranda

executive secretary

  • Analyze budgets and spending to prepare reports for monthly executive meetings
  • Designed and implemented forms and templates.
  • Preparing monthly reports.
  • Preparing expenses claims and leave for COO.

executive secretary

  • Manage and maintain executives’ appointments.
  • Internal control of creation and movement of processes and documents.
  • Leading with others governmental institutions and multinational companies.
  • Manage archives and personal library
  • Advisory to the public image of the executive