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executive secretary

  • Maintaining executive’s agenda and assist in planning appointments, board meetings, conferences etc.
  • Attending meetings and keep minutes
  • Receiving and screening phone calls and redirecting them when appropriate
  • Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
  • Make travel arrangements for executives
  • Handle confidential documents ensuring they remain secure
  • Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
2

executive secretary

  • Coordinate conferences, meetings, or special events
  • Set up and oversee administrative policies and procedures
  • Make travel arrangements for CXO’s office. 
  • Renewals and submissions 
3

executive secretary

  • Scheduling meetings and appointments for the General Manager.
  • Records monthly evaluation report of the company employees.
  • Monitors the company office supplies and procure needed items.
  • Conduct Initial interview of aspiring applicants thru phone.
  • Booking flights for the staff and applicants.
4

executive secretary

  • Coordinated over 40 dealer meetings which included travel arrangements, accommodations, presentations, venue details, etc.
  • Converted the Muscatine Showroom from an Allsteel Showroom to a HON Showroom with a one-week time limit
  • Reopened the Los Angeles Showroom with current product and facility improvements
  • Discovered a $60,000 overpayment to a vendor through JDEdwards
5

executive secretary

  • Supporting teams with various administrative tasks.
  • Receive Tenders and Enquirers from the concerned  engineer, read them and  insert all tender details and technical specifications to the Company system.
  • Communicating with suppliers in order to attract suitable tender offers.
  • Prepare tenders and enquirers, and make sure they are delivered on time.
  • Make travel arrangements and hotel reservations.
  • Maintaining  files  and  records  with  effective  filing systems.
  • Organizing and scheduling appointments and meetings.