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document specialist

  • Responsible for obtaining and retrieving documentation from several computer-based systems. 
  • Utilises a computer-based file tracking system to process and issue reports in a timely manner.
  • Reviewing, analysing documentation for accuracy and efficiency. 
  • Troubleshooting various issues through researching previous documentation, as necessary. 
  • Using a report template to generate a draft letter for clients and supervisors. 
  • Finalizing certifications by making changes to drafts, merging information, printing the document, and sorting accordingly. 
  • Providing status updates on assignments for weekly departmental reports. 

document specialist

  • Requests, obtains and provides original collateral documents from the seller or its document custodian, to outside counsel in a timely manner.
  • Maintains an accurate and detailed record of original collateral documents released to others.
  • Researches the chain of title to identify any deficiencies in the assignment chain and offer solutions to cure.
  • Monitors and ensures accuracy during the drafting, execution and recording of Deeds, Assignments, Allonges and Affidavits. 
  • Provides detailed notes and status updates in systems of record to maintain a fluid record of events. 
  • Uploads and index documents into digital imaging system and client sites.
  • Ensures time frames and deadlines are met by monitoring resolution milestones. 

document specialist

  • Processes loan payments and loan maintenance.
  • Monitors/manages the coverage and payment of property owners’ insurance, taxes, private mortgage insurance and flood insurance.