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admin officer

  • Develop Budget estimates for the Unit in accordance to the PFMA policy & handle petty cash. Create Spreadsheet of expenditures
  • Sourcing of quotations, processing of purchase order instructions & managing Communications Unit budget
  • Handle unit procurement, & facilitation of order numbers for Suppliers, 
  • Conduct communication audits requests from Parliament reports
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admin officer

  • Contract management (Service Level Agreements) & suppliers coordination.
  • Assist in planning, developing & implementing Departmental Communication strategies; researching, distributing of departmental newsletters, pamphlets & information booklets
  •  Budget and Office Reporting
  •  Invoicing and Customer Service
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admin officer

  • Greeting visitors, determine nature and purpose of visit, and direct them to specific destination.
  • Access and handle emails from other organisation, clients
  • Answer telephones and  give information to callers or transfer calls to appropriate individuals.
  • Schedule and confirm appointments for clients and schedule meetings.
  • Handle payments and make the invoices.
  •  Maintain files and records.
  • Managing office supplies such as stationery and equipments.
14

admin officer / safety supervisor

  • Responsible for Supervising Heath & safety and managing Administrative tasks in Abraj Kudai Project – Makkah & Mile / Jeddah Tower – Jeddah
  • Act as the point of contact for all employees,  providing administrative support and managing their queries. Main duties include managing office stock, preparing regular reports, site time sheets, Iqama/visa application and organizing site records.
  • Provided support to the project by maintaining a visible presence to the field performing site visits to the entire project at least once per shift.
  • Provided direction, support and resource to all site managers, supervisors, foremen and safety advisors
  • Organized and scheduled required safety staff and first aid coverage.
  • Ensured that all incidents are reported immediately.
  • Participated and assisted the supervisors, foreman and safety advisors in the investigation of incidents to determine root cause, and corrective actions where necessary.
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admin officer

  • Processing all SAR and SR1 records in line with Service Level Agreements, 
  • Reconciling bookings and fees in Siebel, 
  • Refunding drawn down reservation fees
  • Calculating and charging retained fees when appropriate
  • Accurate test results capture into the vehicle data base
  • Any pre-funded account discrepancies are dealt with or notified to the Team Leader 
  • Contact examiner regarding errors and correct on SAR during input process