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1
admin coordinator
- Raise Purchase requistions for goods and services for PO generation in oracle
- check for the accuracy of the invoice and found with any discrepancies,followup with vendor and the requestor for the relevant supporting docs(Security seal,BOE,Airway bill,GSt details etc)
- Vendor interaction and vendor setup intiation,banking details,supplier site updation in the system
- Map the invoice with PO and cut receipt for all the contractors invoice,RG cargo and DHL invoices ,goods and services(2way Map)
- Open Po’s followup with requestors and vendors through open PO report and check for Po validity or closure
- Maintain monthly tracker of all Po’s ,receipts with the invoice details and handling all the physical invoices for GST purpose in the files.
- Car lease admin-Raising car lease Pr’s to Po generation based on the quote
2
admin coordinator
- Student enrollment and registration.
- Certificate printing and tracking.
- Collecting In House instructor full details, applying for In House Instructors’ visas.
- Applying for transportation and lunch vouchers
- Making sure all In House courses to be adjusted on time and learning material delivered on time.
- Outside students register and send courses payment info.
- Ordering kits before course registration.
3
admin coordinator
- Pay Roll: review time sheets, wage computation, and other information to detect and reconcile payroll discrepancies; process paperwork for new employees; verify attendance, hours worked, and pay adjustments; compute wages and deductions, and all works related to salaries of employees,
- Travel: ticketing of employees, leave schedule, transport and all related functions.
- Import/Export: coordinating import/export formalities with local clearing agents, maintaining day-to-day import/export activities up to site delivery; communication with head quarters for speedy delivery, container/aircraft booking etc. and all related jobs; maintaining customs documentation like D18 of temporary import.
- Prepare periodical reports in specified formats such as manpower hours, salary/wage statements etc.
- Computer Server/Internet: maintaining computer server, internet connection, purchase of computers for office etc.
- All data entry related jobs and equipment purchase.
4
admin coordinator
- Responsible for handling Employees concerns on leasing the car to the closure
- Briefing the Car lease policy to the car lease calculations,obtaining the quote to the order confirmation to the delivery status
- Responsible to obtain and maintain employees car lease records and docs in there respective files and tracker as well(vehicle details ,Rc ,order forms,quote,insurance,stamped agreement papers,fuel card details etc)
- Maintain Tracker of monthly receipting of all employees car lease billing and fuel billing
5
admin coordinator
- Follow with the vendor regarding invoice issue and also during employees concerns on car lease and Fuel card queries
- Record grades and update files.
- Write memos to internal and outside receivers.
- Supervising three staff and ensure all requested materials are done on time.
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