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1

admin coordinator

  • Raise Purchase requistions for goods and services for PO generation in oracle
  • check for the accuracy of the invoice and found with any discrepancies,followup with vendor and the requestor for the relevant supporting docs(Security seal,BOE,Airway bill,GSt details etc)
  • Vendor interaction and vendor setup intiation,banking details,supplier site updation in the system
  • Map the invoice with PO and cut receipt for all the contractors invoice,RG cargo and DHL invoices ,goods and services(2way Map)
  • Open Po’s followup with requestors and vendors through open PO report and check for Po validity or closure
  • Maintain monthly tracker of all Po’s ,receipts with the invoice details and handling all the physical invoices for GST purpose in the files.
  • Car lease admin-Raising car lease Pr’s to Po generation based on the quote
2

admin coordinator

  • Student enrollment and registration.
  • Certificate printing and tracking.
  • Collecting In House instructor full details, applying for In House Instructors’ visas.
  • Applying for transportation and lunch vouchers
  • Making sure all In House courses to be adjusted on time and learning material delivered on time.
  • Outside students register and send courses payment info.
  • Ordering kits before course registration.
3

admin coordinator

  • Pay Roll:  review time sheets, wage computation, and other information to detect and reconcile payroll discrepancies; process paperwork for new employees;  verify attendance, hours worked, and pay adjustments;  compute wages and deductions, and all works related to salaries of employees,   
  • Travel:   ticketing of employees, leave schedule, transport and all related functions.
  • Import/Export:   coordinating import/export formalities with local clearing agents, maintaining day-to-day import/export activities up to site delivery;   communication with head quarters for speedy delivery, container/aircraft booking etc. and all related jobs;  maintaining customs documentation like D18 of temporary import.
  • Prepare periodical reports in specified formats such as manpower hours, salary/wage statements etc.  
  • Computer Server/Internet:   maintaining computer server, internet connection, purchase of computers for office etc.
  • All data entry related jobs and equipment purchase.
4

admin coordinator

  • Responsible for handling Employees concerns on leasing the car to the closure
  • Briefing the Car lease policy to the car lease calculations,obtaining the quote to the order confirmation to the delivery status 
  • Responsible to obtain and maintain employees car lease records and docs in there respective files and tracker as well(vehicle details ,Rc ,order forms,quote,insurance,stamped agreement papers,fuel card details etc)
  • Maintain Tracker of monthly receipting of all employees car lease billing and fuel billing
5

admin coordinator

  • Follow with the vendor regarding invoice issue and also during employees concerns on car lease and Fuel card queries
  • Record grades and update files.
  • Write memos to internal  and outside receivers.
  • Supervising three staff  and ensure all requested materials are done on time.