5 Amazing administrative associate Resume Examples (Updated 2023) + Skills & Job Descriptions

administrative associate

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administrative associate: Resume Samples & Writing Guide

Professional Summary

Highly organized and detail-oriented Administrative Associate with a proven track record of success in providing administrative support. Experienced in streamlining processes and systems to increase efficiency.

Employment history

Chief Administrative Associate, JPMorgan Chase New York, New York

July 2009 – Present

Provide administrative support to staff
Coordinate travel arrangements
Maintain records and files

Administrative Associate, CVS Health Woonsocket, Rhode Island

July 2008 – June 2009

Prepare reports, presentations, and correspondence
Greet and direct visitors
Schedule appointments and meetings

Jr. Administrative Associate, Bank of America Charlotte, North Carolina

January 2008 – July 2008

Greet and direct visitors
Manage and maintain office supplies inventory
Prepare and distribute agendas and minutes of meetings

Education

University of Maryland, College Park, Maryland

Customer Service, November, 2007

Skills

Communication

Attention to Detail

Quality Assurance

Adaptability

Reception

Scanning

Word Processing

Records Management

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Professional Summary

Highly organized and detail-oriented Administrative Associate with extensive experience in the Administrative & Clerical field. Proven ability to successfully manage multiple tasks and prioritize accordingly.

Employment history

Lead Administrative Associate, Amazon Seattle, Washington

November 2011 – Present

Greet and direct visitors
Prepare and distribute agendas and minutes of meetings
Manage and maintain office supplies inventory

Administrative Associate, Bank of America Charlotte, North Carolina

November 2010 – October 2011

Process incoming and outgoing mail
Maintain records and files
Maintain calendars and schedule meetings

Junior Administrative Associate, Walmart Bentonville, Arkansas

November 2009 – October 2010

Perform data entry and word processing tasks
Maintain calendars and schedule meetings
Maintain records and files

Education

University of California, Berkeley, California

Medical Office Administration, October, 2009

Skills

Customer Service

Supervisory

Conflict Resolution

Problem Solving

Spreadsheets

Filing

Calendar Management

Office Administration

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Employment history

Lead Administrative Associate, Amazon Seattle, Washington

March 2021 – Present

Answer phones and direct calls to appropriate personnel
Greet and direct visitors
Perform general office duties such as photocopying, faxing, and filing

Associate Administrative Associate, Amazon Seattle, Washington

March 2020 – February 2021

Prepare and distribute agendas and minutes of meetings
Provide administrative support to staff
Answer phones and direct calls to appropriate personnel

Junior Administrative Associate, Google Mountain View, California

October 2018 – February 2020

Perform data entry and word processing tasks
Schedule appointments and meetings
Perform general office duties such as photocopying, faxing, and filing

Education

Stanford University, Stanford, California

Customer Service, August, 2018

Skills

Flexibility

Adaptability

Strategic Thinking

Stress Management

Records Management

Filing Systems

Telephone Skills

Filing

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Employment history

Entry Level Administrative Associate, Amazon Seattle, Washington

June 2022 – March 2023

Greet and direct visitors
Prepare and submit expense reports
Provide administrative support to staff

Education

University of Michigan, Ann Arbor, Michigan

Master of Arts in Human Resources Management, April, 2022

University of Michigan, Ann Arbor, Michigan

Bachelor of Arts in Office Administration, April, 2018

Skills

Troubleshooting

Stress Management

Professionalism

Presentation

Multi-tasking

Faxing

Filing

Office Administration

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Employment history

Lead Administrative Associate, UnitedHealth Group Minnetonka, Minnesota

February 2021 – Present

Prepare reports, presentations, and correspondence
Maintain records and files
Prepare and distribute agendas and minutes of meetings

Administrative Associate, Bank of America Charlotte, North Carolina

September 2019 – January 2021

Maintain records and files
Coordinate travel arrangements
Answer phones and direct calls to appropriate personnel

Junior Administrative Associate, Microsoft Redmond, Washington

February 2019 – August 2019

Answer phones and direct calls to appropriate personnel
Maintain calendars and schedule meetings
Assist with special projects, as needed

Education

University of Maryland, College Park, Maryland

Bachelor of Arts in Office Administration, December, 2018

Skills

Written Communication

Critical Thinking

Troubleshooting

Decision Making

Bookkeeping

Travel Arrangements.

Spreadsheets

Telephone Skills

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administrative associate Job Descriptions; Explained

If you're applying for an administrative associate position, it's important to tailor your resume to the specific job requirements in order to differentiate yourself from other candidates. Including accurate and relevant information that directly aligns with the job description can greatly increase your chances of securing an interview with potential employers.

When crafting your resume, be sure to use action verbs and a clear, concise format to highlight your relevant skills and experience. Remember, the job description is your first opportunity to make an impression on recruiters, so pay close attention to the details and make sure you're presenting yourself in the best possible light.

administrative associate

Assisted, screened, and interviewed clients for the CSWD Solo Parent Program
Functioned as editor for official operational and government-related letters and documents pertaining to the Family Welfare Division
Facilitated training and information seminars for clients
Pioneered the Family Welfare Division’s digital Solo Parent Masterlist using Microsoft Excel
Attended official meetings in place of division secretary

administrative associate

Manage workflow by assigning tasks to other administrative employees daily, ensuring that deadlines are met and work is completed correctly
Assume responsibility for maintenance of office equipment, including computers, copy machines and fax machines
Maintain office supplies by checking inventory and order items
Respond to questions and requests for information

administrative associate

Prepared and Issued Invoices
Scheduled employees to work.
Prepared and Distributed payments for goods and services
Processed credit card payments
Corresponded with external entities on behalf of the company
Handled disputes between employees and customers
Conducted Employee Evaluations

administrative associate

Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports.Executive Assistant with 8+ years of experience providing administrative support to C-Suite executives
Organization: Adept at scheduling meetings, preparing agendas, and following up on action items
Problem-solving: Possess strong quantitative problem-solving and prioritization skills
Achievement: Increased overall efficiency by 30% by overhauling the company’s filing system

administrative associate

Complete credentialing applications documents for state and government filing such as licenses, certifications, vaccinations, and other additional documents or screenings.
Send emails to faculty regarding application, certificates and license updates.
Create forms for filing and distribution of faculty paperwork for Credentialing and office usages.
Log in reported Time and Labor for weekly and monthly payroll.
Update and maintain electronic filing for faculty, creating faculty contracts.
Completing governmental time studies and annual reports needed for the department.
Prepare travel arrangements through Concur, reimbursements, invoices, procurement’s, scheduling through Q-genda.

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administrative associate Job Skills

For an administrative associate position, your job skills are a key factor in demonstrating your value to the company and showing recruiters that you're the ight fit for the role. It's important to be specific when highlighting your skills and ensure that they are directly aligned with the job requirements, as this can greatly improve your chances of being hired. By showcasing your relevant skills and experience, you can make a compelling case for why you're the best candidate for the job.

How to include technical skills in your resume:

Technical skills are a set of specialized abilities and knowledge required to perform a particular job effectively. Some examples of technical skills are data analysis, project management, software proficiency, and programming languages, to name a few.

Add the technical skills that will get hired in your career field with our simple-to-use resume builder. Select your desired resume template, once you reach the skills section of the builder, manually write in the skill or simply click on "Add more skills". This will automatically generate the best skills for your career field, choose your skill level, and hit "Save & Next."

Word Processing
Data Entry
Filing
Spreadsheets
Microsoft Office
Calendar Management
Typing
Multi-tasking
Scheduling
Records Management
Office Administration
Reception
Telephone Skills
Copying
Scanning
Faxing
Inventory Control
Bookkeeping
Filing Systems
Mail Distribution
Travel Arrangements.

How to include soft skills in your resume:

Soft skills are non-technical skills that relate to how you work and that can be used in any job. Including soft skills such as time management, creative thinking, teamwork, and conflict resolution demonstrate your problem-solving abilities and show that you navigate challenges and changes in the workplace efficiently.

Add competitive soft skills to make your resume stand-out to recruiters! Simply select your preferred resume template in the skills section, enter the skills manually or use the "Add more skills" option. Our resume builder will generate the most relevant soft skills for your career path. Choose your proficiency level for each skill, and then click "Save & Next" to proceed to the next section.

Communication
Interpersonal
Leadership
Time Management
Problem Solving
Decision Making
Critical Thinking
Creativity
Adaptability
Teamwork
Organization
Planning
Public Speaking
Negotiation
Conflict Resolution
Research
Analytical
Attention to Detail
Self-Motivation
Stress Management
Collaboration
Coaching
Mentoring
Listening
Networking
Strategic Thinking
Negotiation
Emotional Intelligence
Adaptability
Flexibility
Reliability
Professionalism
Computer Literacy
Technical
Data Analysis
Project Management
Customer Service
Presentation
Written Communication
Social Media
Troubleshooting
Quality Assurance
Collaboration
Supervisory
Risk Management
Database Management
Training
Innovation
Documentation
Accounting
Financial Management
Visualization
Reporting
Business Acumen
Process Improvement
Documentation
Relationship Management.

How to Improve Your administrative associate Resume

Navigating resume pitfalls can mean the difference between landing an interview or not. Missing job descriptions or unexplained work history gaps can cause recruiters to hesitate. Let's not even talk about the impact of bad grammar, and forgetting your contact info could leave your potential employer hanging. Aim to be comprehensive, concise, and accurate.

Employment history

Chief Administrative Associate, General Electric Boston, Massachusetts

February 2017 – Present

Prepare and distribute agendas and minutes of meetings
Prepare reports, presentations, and correspondence
Maintain records and files

Administrative Associate, General Electric Boston, Massachusetts

August 2015 – January 2017

Maintain calendars and schedule meetings
Answer phones and direct calls to appropriate personnel
Maintain records and files

Jr. Administrative Associate, UnitedHealth Group Minnetonka, Minnesota

February 2015 – August 2015

Education

University of California, Berkeley, California

Bachelor of Arts in Medical Office Administration, December, 2014

Skills

Reporting

Communication

Collaboration

Flexibility

Filing

Calendar Management

Word Processing

Spreadsheets

Include your Contact Information and Job Descriptions

Missing job descriptions lessens your chances of getting hired.

Key Insights

Employers want to know what you've accomplished, so make sure to include descriptions for all of your previous jobs.
Keep job descriptions short but don't just list your jobs.
Never copy-paste a job description to post on your resume. Get inspired and use tools to help you write customized descriptions.

How to Optimize Your administrative associate Resume

Keep an eye out for these resume traps. Neglecting to detail your job roles or explain gaps in your career can lead to unnecessary doubts. Grammar blunders can reflect negatively on you, and without contact information, how can employers reach you? Be meticulous and complete.

Employment history

Senior Administrative Associate, Google Mountain View, California

June 2013 – May 2022

Proccess incomming and out-going mail
Greet & direct visitors
Maintain records & files

Administrative Associate, Amazon Seattle, Washington

June 2012 – May 2013

Provide administrative suport too staff
Maintain calenders and schedul meetins
Manage and maintane office supplies inventry

Jr. Administrative Associate, CVS Health Woonsocket, Rhode Island

June 2011 – May 2012

Answere phones and direct calls to appropriat personnel
Maintain calenders and schedul meetings
Co-ordinate travel arrangments

Education

Harvard University, Cambridge, Massachusetts

Business Administration, April, 2011

Skills

Mentoring

Strategic Thinking

Teamwork

Emotional Intelligence

Spreadsheets

Scanning

Copying

Calendar Management

Correct Grammar and Address Gap Years in Your Resume

Don't leave unexplained gaps in your work history.

Key Insights

When explaining gaps in your employment section, start by being honest.
Elaborate on the gap and show that you never stopped learning.
Explain and elaborate any gap in your work history by highlighting new skills.

administrative associate Cover Letter Example

A cover letter can be a valuable addition to your job application when applying for an administrative associate position. Cover letters provide a concise summary of your qualifications, skills, and experience, also it also gives you an opportunity to explain why you're the best fit for the job. Crafting a cover letter that showcases your relevant experience and enthusiasm for the Accounts Payable role can significantly improve your chances of securing an interview.

Chief Administrative Associate
Bank of America
Charlotte, North Carolina

To the respected Bank of America Recruitment Team

I am excited to apply for the Chief Administrative Associate role at Bank of America. As a highly skilled Administrative Associate, I am confident that I have the necessary experience and abilities to make a valuable contribution to your organization.

As someone who has always been curious and eager to learn, I have pursued my education and gained experience in areas like Customer Service to develop my skills in my work. This experience has given me the opportunity to lead major projects and provide my input in diverse areas, which have helped me gain a deeper understanding of the industry. I am excited to bring my passion and expertise to the role at this company and work towards achieving your organization's goals.

I appreciate the opportunity to apply for the Chief Administrative Associate position. I am confident that I can make a valuable contribution to your organization and that together there is no challenge that we cannot overcome. I will be waiting, hopeful for what the future will bring.

Your time is appreciated,
Ernest Gray
920-261-7009
[email protected]

Ernest Gray

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