5 Amazing administrative aide Resume Examples (Updated 2023) + Skills & Job Descriptions

administrative aide

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administrative aide: Resume Samples & Writing Guide

Employment history

Chief Administrative Aide, Apple Cupertino, California

November 2015 – Present

Processing incoming and outgoing mail
Handling incoming and outgoing communication
Inputting data and updating records

Administrative Aide, Microsoft Redmond, Washington

June 2014 – October 2015

Providing administrative support to other staff members
Maintaining filing systems and databases
Greeting visitors and providing them with assistance

Entry Level Administrative Aide, Amazon Seattle, Washington

June 2013 – May 2014

Providing administrative support to other staff members
Performing general office duties such as photocopying, faxing, etc
Preparing and editing correspondence, reports, and presentations

Education

University of Florida, Gainesville, Florida

Bachelor of Arts in Office Administration, April, 2013

Skills

Teamwork

Reliability

Documentation

Networking

Typing

Filing

Customer Service

Mail Distribution

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Employment history

Senior Administrative Aide, CVS Health Woonsocket, Rhode Island

May 2018 – Present

Providing administrative support to other staff members
Preparing and editing correspondence, reports, and presentations
Assisting with special projects as needed

Associate Administrative Aide, General Electric Boston, Massachusetts

May 2017 – April 2018

Answering phones and directing calls to the appropriate personnel
Assisting with the preparation of meetings and events
Providing administrative support to other staff members

Junior Administrative Aide, Bank of America Charlotte, North Carolina

November 2015 – April 2017

Maintaining filing systems and databases
Inputting data and updating records
Maintaining office supplies and equipment

Education

University of Michigan, Ann Arbor, Michigan

Master of Science in Business Administration, September, 2015

University of Michigan, Ann Arbor, Michigan

Bachelor of Science in Office Administration, October, 2011

Skills

Teamwork

Risk Management

Research

Collaboration

Scheduling

Telephone Skills

Filing

Typing

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Professional Summary

Highly organized and detail-oriented Administrative Aide with extensive experience providing administrative and clerical support to maximize productivity and efficiency. Proven track record of successfully managing multiple projects and tasks simultaneously while maintaining a high level of accuracy.

Employment history

Senior Administrative Aide, Microsoft Redmond, Washington

May 2012 – Present

Assisting with special projects as needed
Providing administrative support to other staff members
Assisting with the preparation of meetings and events

Associate Administrative Aide, Microsoft Redmond, Washington

November 2011 – April 2012

Coordinating travel arrangements
Scheduling appointments and managing calendars
Inputting data and updating records

Junior Administrative Aide, Walmart Bentonville, Arkansas

May 2010 – October 2011

Processing incoming and outgoing mail
Maintaining filing systems and databases
Preparing and editing correspondence, reports, and presentations

Education

University of Maryland, College Park, Maryland

Medical Office Administration, March, 2010

Skills

Critical Thinking

Supervisory

Communication

Collaboration

File Management

Mail Distribution

Document Control

Customer Service

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Employment history

Chief Administrative Aide, Google Mountain View, California

August 2016 – Present

Handling incoming and outgoing communication
Providing administrative support to other staff members
Processing incoming and outgoing mail

Administrative Aide, General Electric Boston, Massachusetts

August 2015 – July 2016

Maintaining office supplies and equipment
Assisting with special projects as needed
Performing general office duties such as photocopying, faxing, etc

Junior Administrative Aide, Google Mountain View, California

August 2014 – July 2015

Preparing and editing correspondence, reports, and presentations
Coordinating travel arrangements
Performing general office duties such as photocopying, faxing, etc

Education

University of Florida, Gainesville, Florida

Master of Science in Medical Office Administration, June, 2014

University of Florida, Gainesville, Florida

Bachelor of Arts in Medical Office Administration, June, 2010

Skills

Reliability

Emotional Intelligence

Quality Assurance

Accounting

Receptionist Duties

Data Entry

Word Processing

Typing

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Employment history

Chief Administrative Aide, Bank of America Charlotte, North Carolina

June 2023 – Present

Coordinating travel arrangements
Providing administrative support to other staff members
Assisting with research projects and compiling data

Associate Administrative Aide, General Electric Boston, Massachusetts

December 2022 – May 2023

Scheduling appointments and managing calendars
Answering phones and directing calls to the appropriate personnel
Inputting data and updating records

Junior Administrative Aide, UnitedHealth Group Minnetonka, Minnesota

June 2021 – November 2022

Processing incoming and outgoing mail
Maintaining filing systems and databases
Inputting data and updating records

Education

University of California, Berkeley, California

Master of Science in Medical Office Administration, April, 2021

University of California, Berkeley, California

Bachelor of Arts in Business Administration, April, 2017

Skills

Reliability

Self-Motivation

Teamwork

Written Communication

Mail Distribution

Timekeeping

File Management

Customer Service

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administrative aide Job Descriptions; Explained

If you're applying for an administrative aide position, it's important to tailor your resume to the specific job requirements in order to differentiate yourself from other candidates. Including accurate and relevant information that directly aligns with the job description can greatly increase your chances of securing an interview with potential employers.

When crafting your resume, be sure to use action verbs and a clear, concise format to highlight your relevant skills and experience. Remember, the job description is your first opportunity to make an impression on recruiters, so pay close attention to the details and make sure you're presenting yourself in the best possible light.

administrative aide

In-charge of the Senior High School Information Commons, one of the sections of the Baliuag University Library, Archives and Museum.
Accomplished duties that the Chief Librarian instructed me to do.
Monitoring of the daily operation of the Senior High School Information Commons.
Prepared annual statistics of total users of the library.

administrative aide

Prepare payroll for regular employees and upload the same to bank
Review WAGES payroll submitted for JOB ORDERS AND CONTRACTUALS.
Compile payroll needed for preparation of BIR REPORTS
Compute taxes TAXES for BIR REMITTANCE
Prepare different remittances and reports for Banks/GSIS/PAGIBIG/BIR /PHILHEALTH
Examine, analyze and prepare MONTHLY, QUARTERLY AND YEAR END REPORTS FOR BIR

administrative aide

Prepare purchase requests, vouchers and obligations.
Prepare requisition slips and acceptance and inspection reports.
Perform general office duties such as filing and segregation.
Prepares payroll for job orders.
Perform various administrative functions such as preparing Accounts Receivables, posting payments and balances.

administrative aide Job Skills

For an administrative aide position, your job skills are a key factor in demonstrating your value to the company and showing recruiters that you're the ight fit for the role. It's important to be specific when highlighting your skills and ensure that they are directly aligned with the job requirements, as this can greatly improve your chances of being hired. By showcasing your relevant skills and experience, you can make a compelling case for why you're the best candidate for the job.

How to include technical skills in your resume:

Technical skills are a set of specialized abilities and knowledge required to perform a particular job effectively. Some examples of technical skills are data analysis, project management, software proficiency, and programming languages, to name a few.

Add the technical skills that will get hired in your career field with our simple-to-use resume builder. Select your desired resume template, once you reach the skills section of the builder, manually write in the skill or simply click on "Add more skills". This will automatically generate the best skills for your career field, choose your skill level, and hit "Save & Next."

Word Processing
Filing
Data Entry
Spreadsheet
Typing
Scheduling
Office Management
Inventory Management
Multitasking
Telephone Skills
Records Management
File Management
Calendar Management
Mail Distribution
Receptionist Duties
Copying
Scanning
Document Preparation
Customer Service
Timekeeping
Document Control

How to include soft skills in your resume:

Soft skills are non-technical skills that relate to how you work and that can be used in any job. Including soft skills such as time management, creative thinking, teamwork, and conflict resolution demonstrate your problem-solving abilities and show that you navigate challenges and changes in the workplace efficiently.

Add competitive soft skills to make your resume stand-out to recruiters! Simply select your preferred resume template in the skills section, enter the skills manually or use the "Add more skills" option. Our resume builder will generate the most relevant soft skills for your career path. Choose your proficiency level for each skill, and then click "Save & Next" to proceed to the next section.

Communication
Interpersonal
Leadership
Time Management
Problem Solving
Decision Making
Critical Thinking
Creativity
Adaptability
Teamwork
Organization
Planning
Public Speaking
Negotiation
Conflict Resolution
Research
Analytical
Attention to Detail
Self-Motivation
Stress Management
Collaboration
Coaching
Mentoring
Listening
Networking
Strategic Thinking
Negotiation
Emotional Intelligence
Adaptability
Flexibility
Reliability
Professionalism
Computer Literacy
Technical
Data Analysis
Project Management
Customer Service
Presentation
Written Communication
Social Media
Troubleshooting
Quality Assurance
Collaboration
Supervisory
Risk Management
Database Management
Training
Innovation
Documentation
Accounting
Financial Management
Visualization
Reporting
Business Acumen
Process Improvement
Documentation
Relationship Management.

How to Improve Your administrative aide Resume

Navigating resume pitfalls can mean the difference between landing an interview or not. Missing job descriptions or unexplained work history gaps can cause recruiters to hesitate. Let's not even talk about the impact of bad grammar, and forgetting your contact info could leave your potential employer hanging. Aim to be comprehensive, concise, and accurate.

Employment history

Junior Administrative Aide, Microsoft Redmond, Washington

October 2021 – July 2022

Education

University of California, Berkeley, California

Master of Arts in Business Administration, August, 2021

University of California, Berkeley, California

Bachelor of Arts in Accounting, August, 2017

Skills

Negotiation

Problem Solving

Attention to Detail

Supervisory

File Management

Data Entry

Typing

Scanning

Unexplained Year Gaps and Missing Job Experiences are a No-no

Gaps in your resume can prevent recruiters from hiring you if you don't explain them.

Key Insights

It's okay to have gaps in your work experience but always offer a valid explanation instead of just hiding it.
Use the gap to talk about positive attributes or additional skills you've learned.
Be honest and straightforward about the gap and explain it using a professional summary.

How to Optimize Your administrative aide Resume

Keep an eye out for these resume traps. Neglecting to detail your job roles or explain gaps in your career can lead to unnecessary doubts. Grammar blunders can reflect negatively on you, and without contact information, how can employers reach you? Be meticulous and complete.

Employment history

Chief Administrative Aide, Amazon Seattle, Washington

November 2017 – Present

Proccessing incoming and outgoing mail
Handling incomming and outgoing communcation
Providing administratve support to other staff members

Administrative Aide, Walmart Bentonville, Arkansas

June 2016 – October 2017

Prepairing and editting correspondence, report's, and presentation's
Greeting's visitor's and providing them with assitance
Scheduling appointement's and managing calender's

Entry Level Administrative Aide, General Electric Boston, Massachusetts

December 2014 – May 2016

Providin administrative support to other staff members
Maintaining office supplies an equipment
Assistin with the preparation of meetings an events

Education

University of California, Berkeley, California

Executive Administrative Assistant, October, 2014

Skills

Quality Assurance

Listening

Innovation

Analytical

Mail Distribution

Document Preparation

Scanning

Receptionist Duties

Avoid Spelling Mistakes and Include your Contact Information

Missing contact information prevents recruiters from understanding you're the best fit for the position.

Key Insights

Make sure you're not missing contact information on your resume. That should include your full name, telephone number and email address.
Make sure to use a professional email address as part of your contact information.
Highlight your contact information and double check that everything is accurate to help recruiters get in touch with you.

administrative aide Cover Letter Example

A cover letter can be a valuable addition to your job application when applying for an administrative aide position. Cover letters provide a concise summary of your qualifications, skills, and experience, also it also gives you an opportunity to explain why you're the best fit for the job. Crafting a cover letter that showcases your relevant experience and enthusiasm for the Accounts Payable role can significantly improve your chances of securing an interview.

Chief Administrative Aide
Apple
Cupertino, California

Esteemed Recruitment Team

I am excited to apply for the Chief Administrative Aide role at Apple. As a highly skilled Administrative Aide, I am confident that I have the necessary experience and abilities to make a valuable contribution to your organization.

My diverse life experiences have taught me the importance of adaptability, creativity, and resilience. Whether it was on the job, or simply on my day to day, I have learned to navigate challenges and find innovative solutions. I am confident that I possess the skills and expertise necessary to excel in the position at Apple and I am excited about the opportunity to grow with a team that values these qualities and contribute to your organization's growth and success.

I appreciate the opportunity to apply for the Chief Administrative Aide position. I am committed to making a positive impact on the world, so I am thrilled about the opportunity to join your team and work towards achieving our shared goals for the betterment of everyone.

With gratitude,
Max Thompson
607-656-0528
[email protected]

Max Thompson

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