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accounting administrative assistant: Resume Samples & Writing Guide

Quinn Davis

269 Fairview Drive, McMullen, AL 35442
[email protected]
748-590-0203

Employment history

Chief Accounting Administrative Assistant, Google Mountain View, California
March 2020 – Present
  • Generate financial statements
  • Handle customer inquiries
  • Manage general ledger
Associate Accounting Administrative Assistant, CVS Health Woonsocket, Rhode Island
October 2018 – February 2020
  • Assist with tax preparation and filing
  • Maintain financial records and files
  • Prepare and process invoices and other financial documents
Entry Level Accounting Administrative Assistant, Amazon Seattle, Washington
March 2018 – September 2018
  • Assist with budget preparation and tracking
  • Process payments
  • Assist with tax preparation and filing

Education

University of California, Berkeley, California
Master of Science in Medical Office Administration, January, 2018
University of California, Berkeley, California
Bachelor of Science in Business Administration, January, 2014

Skills

Flexibility
Organization
Coaching
Leadership
Microsoft Office
Filing
Accounting Software
Scheduling

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Cal Davis

975 Meadow Lane, Jacksons' Gap, AL 36861
[email protected]
817-556-7711

Professional Summary

 A highly organized and detail-oriented Accounting Administrative Assistant with experience in the Administrative & Clerical field. Possesses excellent organizational and communication skills, and is capable of managing multiple tasks and projects simultaneously. 

Employment history

Chief Accounting Administrative Assistant, UnitedHealth Group Minnetonka, Minnesota
September 2011 – Present
  • Prepare financial reports
  • Maintain financial records and files
  • Maintain inventory records
Associate Accounting Administrative Assistant, Amazon Seattle, Washington
April 2010 – September 2011
  • Monitor accounts payable and accounts receivable
  • Assist with audits
  • Generate financial statements
Jr. Accounting Administrative Assistant, Apple Cupertino, California
April 2009 – March 2010
  • Generate financial statements
  • Process payments
  • Prepare financial reports

Education

University of Wisconsin, Madison, Wisconsin
Customer Service, February, 2009

Skills

Documentation
Self-Motivation
Quality Assurance
Accounting
Payroll
Database Management
Word Processing
Data Entry
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Fred Roberts

310 Highview Drive, Loyalhanna, PA 15650
[email protected]
673-971-8404

Employment history

Junior Accounting Administrative Assistant, JPMorgan Chase New York, New York
August 2021 – May 2022
  • Handle customer inquiries
  • Assist with budget preparation and tracking
  • Process payments

Education

Harvard University, Cambridge, Massachusetts
Bachelor of Science in Office Administration, June, 2021

Skills

Interpersonal
Critical Thinking
Reporting
Coaching
Microsoft Office
Invoice Processing
Records Management
Data Analysis
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Ulrich Harris

687 Maplewood Drive, Carrollton, KY 41008
[email protected]
829-794-6018

Professional Summary

 Highly organized and detail-oriented Accounting Administrative Assistant with a proven track record of success in the administrative and clerical field. Experienced in providing support to accounting departments and ensuring accuracy with financial records. 

Employment history

Senior Accounting Administrative Assistant, Bank of America Charlotte, North Carolina
August 2014 – Present
  • Assist with tax preparation and filing
  • Prepare and process invoices and other financial documents
  • Manage general ledger
Associate Accounting Administrative Assistant, General Electric Boston, Massachusetts
February 2014 – July 2014
  • Assist with audits
  • Generate financial statements
  • Assist with tax preparation and filing
Entry Level Accounting Administrative Assistant, Apple Cupertino, California
August 2012 – January 2014
  • Assist with budget preparation and tracking
  • Manage general ledger
  • Monitor accounts payable and accounts receivable

Education

University of Wisconsin, Madison, Wisconsin
Bachelor of Science in Business Administration, June, 2012

Skills

Attention to Detail
Adaptability
Problem Solving
Adaptability
Financial Reporting
Data Entry
Scheduling
Invoice Processing
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Simon Watson

519 Sunset St., Daytona Beach, FL 32115
[email protected]
787-892-7133

Employment history

Junior Accounting Administrative Assistant, JPMorgan Chase New York, New York
February 2022 – November 2022
  • Handle customer inquiries
  • Maintain inventory records
  • Assist with tax preparation and filing

Education

University of Michigan, Ann Arbor, Michigan
Bachelor of Arts in Human Resources Management, December, 2021

Skills

Social Media
Adaptability
Creativity
Customer Service
Word Processing
Tax Preparation
Filing
Database Management
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accounting administrative assistant Job Descriptions; Explained

If you're applying for an accounting administrative assistant position, it's important to tailor your resume to the specific job requirements in order to differentiate yourself from other candidates. Including accurate and relevant information that directly aligns with the job description can greatly increase your chances of securing an interview with potential employers.

When crafting your resume, be sure to use action verbs and a clear, concise format to highlight your relevant skills and experience. Remember, the job description is your first opportunity to make an impression on recruiters, so pay close attention to the details and make sure you're presenting yourself in the best possible light.

1

accounting administrative assistant

  • On a monthly basis, deposited millions of dollars in rents for thiry-five properties, which consisted of rental and commercial properties.
  • Entered apartment lease move-ins, move-outs, and renewals for 4 properties with over 600 residents.
  • Implemented and organized all office scanning procedures.
  • Ensured all scanning programs were running efficiently and effectively for accounting department.
  • Scanned hundreds of vendor invoices monthly and ensured all  invoices were filed and stored properly for future retrieval.
  • Mailed or coordinated the pick up of thousands of dollars of vendor checks to over 1,200 vendors monthly.
  • Provided administrative assistance to entire accounting department.
2

accounting administrative assistant

  • Performed general office duties, such as: sorting mail, answering phones, reception.
  • Used multiple spreadsheets in Excel to track daily time cards, as well as purchase orders.

accounting administrative assistant Job Skills

For an accounting administrative assistant position, your job skills are a key factor in demonstrating your value to the company and showing recruiters that you're the ight fit for the role. It's important to be specific when highlighting your skills and ensure that they are directly aligned with the job requirements, as this can greatly improve your chances of being hired. By showcasing your relevant skills and experience, you can make a compelling case for why you're the best candidate for the job.

How to include technical skills in your resume:

Technical skills are a set of specialized abilities and knowledge required to perform a particular job effectively. Some examples of technical skills are data analysis, project management, software proficiency, and programming languages, to name a few.

Add the technical skills that will get hired in your career field with our simple-to-use resume builder. Select your desired resume template, once you reach the skills section of the builder, manually write in the skill or simply click on "Add more skills". This will automatically generate the best skills for your career field, choose your skill level, and hit "Save & Next."

  • Data Entry
  • Bookkeeping
  • Microsoft Office
  • Filing
  • Data Analysis
  • Spreadsheets
  • Invoicing
  • Accounts Payable
  • Accounts Receivable
  • Tax Preparation
  • Payroll
  • Database Management
  • Financial Reporting
  • Invoice Processing
  • Accounting Software
  • Scheduling
  • Records Management
  • Bank Reconciliation
  • Budgeting
  • Word Processing
  • Typing

How to include soft skills in your resume:

Soft skills are non-technical skills that relate to how you work and that can be used in any job. Including soft skills such as time management, creative thinking, teamwork, and conflict resolution demonstrate your problem-solving abilities and show that you navigate challenges and changes in the workplace efficiently.

Add competitive soft skills to make your resume stand-out to recruiters! Simply select your preferred resume template in the skills section, enter the skills manually or use the "Add more skills" option. Our resume builder will generate the most relevant soft skills for your career path. Choose your proficiency level for each skill, and then click "Save & Next" to proceed to the next section.

  • Communication
  • Interpersonal
  • Leadership
  • Time Management
  • Problem Solving
  • Decision Making
  • Critical Thinking
  • Creativity
  • Adaptability
  • Teamwork
  • Organization
  • Planning
  • Public Speaking
  • Negotiation
  • Conflict Resolution
  • Research
  • Analytical
  • Attention to Detail
  • Self-Motivation
  • Stress Management
  • Collaboration
  • Coaching
  • Mentoring
  • Listening
  • Networking
  • Strategic Thinking
  • Negotiation
  • Emotional Intelligence
  • Adaptability
  • Flexibility
  • Reliability
  • Professionalism
  • Computer Literacy
  • Technical
  • Data Analysis
  • Project Management
  • Customer Service
  • Presentation
  • Written Communication
  • Social Media
  • Troubleshooting
  • Quality Assurance
  • Collaboration
  • Supervisory
  • Risk Management
  • Database Management
  • Training
  • Innovation
  • Documentation
  • Accounting
  • Financial Management
  • Visualization
  • Reporting
  • Business Acumen
  • Process Improvement
  • Documentation
  • Relationship Management.

How to Improve Your accounting administrative assistant Resume

Navigating resume pitfalls can mean the difference between landing an interview or not. Missing job descriptions or unexplained work history gaps can cause recruiters to hesitate. Let's not even talk about the impact of bad grammar, and forgetting your contact info could leave your potential employer hanging. Aim to be comprehensive, concise, and accurate.

Adam Quinn

494 Park Avenue, Morrisdale, PA 16858

Professional Summary

 Highly organized and detail-oriented Accounting Administrative Assistant with extensive experience in administrative and clerical duties. Proven ability to provide excellent customer service and support to accounting staff and clients. 

Employment history

Senior Accounting Administrative Assistant, Walmart Bentonville, Arkansas
February 2011 – Present
  • Assist with audits
  • Maintain financial records and files
  • Reconcile bank accounts
Associate Accounting Administrative Assistant, General Electric Boston, Massachusetts
February 2010 – January 2011
  • Assist with budget preparation and tracking
  • Manage general ledger
  • Maintain inventory records
Junior Accounting Administrative Assistant, General Electric Boston, Massachusetts
July 2009 – January 2010

Education

University of California, Berkeley, California
Accounting, June, 2009

Skills

Conflict Resolution
Financial Management
Computer Literacy
Negotiation
Bank Reconciliation
Accounts Receivable
Payroll
Accounts Payable

Include your Contact Information and Job Descriptions

Missing job descriptions lessens your chances of getting hired.

Key Insights
  • Employers want to know what you've accomplished, so make sure to include descriptions for all of your previous jobs.
  • Keep job descriptions short but don't just list your jobs.
  • Never copy-paste a job description to post on your resume. Get inspired and use tools to help you write customized descriptions.

How to Optimize Your accounting administrative assistant Resume

Keep an eye out for these resume traps. Neglecting to detail your job roles or explain gaps in your career can lead to unnecessary doubts. Grammar blunders can reflect negatively on you, and without contact information, how can employers reach you? Be meticulous and complete.

Jeff Wright

53 Oakwood Avenue, Lakeside Woods, CT 06784
[email protected]
930-868-3873

Employment history

Senior Accounting Administrative Assistant, CVS Health Woonsocket, Rhode Island
February 2009 – May 2022
  • Prepare and proccess invoices and other finacial documents
  • Generate finacial statements
  • Prepare finacial reports.
Associate Accounting Administrative Assistant, Amazon Seattle, Washington
August 2008 – January 2009
  • Eneter data into accounting softwre
  • Proces payroll
  • Proces payments
Entry Level Accounting Administrative Assistant, Microsoft Redmond, Washington
January 2008 – July 2008
  • Prepare financal report's
  • Maintain inventroy record's
  • Handle customer inquirys

Education

Harvard University, Cambridge, Massachusetts
Master of Science in Human Resources Management, December, 2007
Harvard University, Cambridge, Massachusetts
Bachelor of Arts in Accounting, December, 2003

Skills

Reporting
Documentation
Social Media
Time Management
Accounting Software
Accounts Payable
Records Management
Invoice Processing

Correct Grammar and Address Gap Years in Your Resume

Don't leave unexplained gaps in your work history.

Key Insights
  • When explaining gaps in your employment section, start by being honest.
  • Elaborate on the gap and show that you never stopped learning.
  • Explain and elaborate any gap in your work history by highlighting new skills.

accounting administrative assistant Cover Letter Example

A cover letter can be a valuable addition to your job application when applying for an accounting administrative assistant position. Cover letters provide a concise summary of your qualifications, skills, and experience, also it also gives you an opportunity to explain why you're the best fit for the job. Crafting a cover letter that showcases your relevant experience and enthusiasm for the Accounts Payable role can significantly improve your chances of securing an interview.



Quinn
Davis

[email protected]
748-590-0203
269 Fairview Drive, McMullen, AL
35442

Chief Accounting Administrative Assistant
Google
Mountain View, California

Esteemed Recruitment Team


I am excited to apply for the Chief Accounting Administrative Assistant role at Google. As a highly skilled Accounting Administrative Assistant, I am confident that I have the necessary experience and abilities to make a valuable contribution to your organization.


As someone who has always been committed to making a positive impact on the world, I have pursued opportunities to contribute to my community through my work wherever I may be. My experience in this field has equipped me with the skills and knowledge necessary to succeed throughout my life and I am confident that they will help me to bring my passion and expertise to your organization and help drive your success.


I appreciate the opportunity to apply for the Chief Accounting Administrative Assistant position. I am confident that I can make a valuable contribution to your organization and that together there is no challenge that we cannot overcome. I will be waiting, hopeful for what the future will bring.


Thank you for your time,
Quinn Davis
748-590-0203
[email protected]

Quinn Davis






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Give yourself the best chance of standing out from the competition!

Create an awesome resume that meets the expectations of potential employers with our selection of professional, field-tested resume templates.
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