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payroll specialist: Resume Samples & Writing Guide

Derek Coleman 905 Valleywood Drive, Wheaton, MD 20915
derekcoleman@zoho.com
843-518-7202

Professional Summary

 Highly experienced Payroll Specialist with extensive knowledge in the accounting and auditing field. Skilled in managing payroll processes and ensuring accuracy in payroll data. 

Employment history

Lead Payroll Specialist, PwC New York, New York
March 2013 – Present
  • Prepare and distribute payroll checks and direct deposits
  • Prepare and review payroll reports for management
  • Respond to employee inquiries regarding payroll and deductions
Associate Payroll Specialist, McGladrey Minneapolis, Minnesota
August 2012 – February 2013
  • Maintain payroll records and files, including payroll deductions and taxes
  • Perform payroll system maintenance and updates
  • Assist with year-end tax reporting, including W-2s, 1099s, and other relevant forms
Jr. Payroll Specialist, Ernst & Young New York, New York
August 2011 – July 2012
  • Prepare and submit reports to government agencies
  • Perform payroll system maintenance and updates
  • Prepare and distribute payroll checks and direct deposits

Education

Boston College, Boston, Massachusetts
Master of Arts in Business Economics (Accounting), July, 2011
Boston College, Boston, Massachusetts
Bachelor of Science in Finance (Accounting), July, 2007

Skills

Innovation
Business Acumen
Financial Management
Customer Service
Payroll Processing
Compliance
Bank Reconciliation
Accounts Payable

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Charles Davis 52 Springwood Drive, Aldora, GA 30204
charlesdavis46@mail.com
749-401-4604

Professional Summary

 Highly experienced Payroll Specialist with extensive knowledge of accounting and auditing principles. Skilled in processing payroll and ensuring accuracy of employee records. 

Employment history

Lead Payroll Specialist, PwC New York, New York
April 2011 – Present
  • Reconcile payroll accounts and prepare payroll related journal entries
  • Maintain payroll records and files, including payroll deductions and taxes
  • Manage employee benefits and deductions, such as insurance and retirement plans
Associate Payroll Specialist, Plante Moran Southfield, Michigan
October 2010 – March 2011
  • Maintain payroll records and files, including payroll deductions and taxes
  • Audit and review payroll data for accuracy
  • Perform payroll system maintenance and updates
Junior Payroll Specialist, Crowe Horwath Indianapolis, Indiana
October 2009 – September 2010
  • Maintain payroll records and files, including payroll deductions and taxes
  • Assist with year-end tax reporting, including W-2s, 1099s, and other relevant forms
  • Prepare and distribute payroll checks and direct deposits

Education

University of Texas at Austin, Austin, Texas
Bachelor of Arts in Business Administration (Accounting), August, 2009

Skills

Leadership
Accounting
Collaboration
Networking
Bank Reconciliation
Bookkeeping
Accounting Software
A/P & A/R Management.
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Tom Foster 809 Pinecrest Avenue, Yorktown, IN 47304
fostertom@zoho.com
767-069-9571

Employment history

Chief Payroll Specialist, BDO USA Chicago, Illinois
June 2017 – Present
  • Assist with year-end tax reporting, including W-2s, 1099s, and other relevant forms
  • Reconcile payroll accounts and prepare payroll related journal entries
  • Manage employee benefits and deductions, such as insurance and retirement plans
Associate Payroll Specialist, KPMG New York, New York
December 2016 – May 2017
  • Develop and implement payroll policies and procedures
  • Maintain payroll records and files, including payroll deductions and taxes
  • Audit and review payroll data for accuracy
Junior Payroll Specialist, McGladrey Minneapolis, Minnesota
May 2016 – November 2016
  • Process payroll in accordance with applicable laws and regulations
  • Prepare and maintain payroll-related documents and records
  • Manage employee benefits and deductions, such as insurance and retirement plans

Education

University of Illinois at Urbana, Champaign, Illinois
Certified Internal Auditor (CIA), March, 2016

Skills

Self-Motivation
Documentation
Adaptability
Leadership
Reconciliation
A/P & A/R Management.
Compliance
Financial Reporting
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Norman White 382 Oakwood Court, Trowbridge Park, MI 49855
whitenorman@inbox.com
620-294-7968

Professional Summary

 Highly organized and detail-oriented Payroll Specialist with extensive experience in the accounting and auditing field. Skilled in managing payroll processes and resolving discrepancies in a timely manner. 

Employment history

Lead Payroll Specialist, PwC New York, New York
September 2013 – Present
  • Prepare and distribute payroll checks and direct deposits
  • Respond to employee inquiries regarding payroll and deductions
  • Reconcile payroll accounts and prepare payroll related journal entries
Payroll Specialist, PwC New York, New York
September 2012 – August 2013
  • Prepare and distribute payroll checks and direct deposits
  • Assist with year-end tax reporting, including W-2s, 1099s, and other relevant forms
  • Prepare and submit payroll tax payments
Junior Payroll Specialist, BDO USA Chicago, Illinois
September 2011 – August 2012
  • Prepare and submit reports to government agencies
  • Audit and review payroll data for accuracy
  • Develop and implement payroll policies and procedures

Education

University of Texas at Austin, Austin, Texas
Doctor of Management (Accounting), August, 2011
University of Texas at Austin, Austin, Texas
Bachelor of Arts in Finance (Accounting), August, 2007

Skills

Risk Management
Adaptability
Coaching
Adaptability
A/P & A/R Management.
Taxation
Sarbanes-Oxley
Bank Reconciliation
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Ted Foster 248 Maple St., Greenville, NC 27833
fosterted@protonmail.com
854-432-5449

Professional Summary

 Highly organized and detail-oriented Payroll Specialist with extensive experience in accounting and auditing. Skilled in developing and implementing efficient payroll processes to ensure accurate and timely payments. 

Employment history

Lead Payroll Specialist, BDO USA Chicago, Illinois
June 2011 – Present
  • Perform payroll system maintenance and updates
  • Audit and review payroll data for accuracy
  • Prepare and submit reports to government agencies
Payroll Specialist, Crowe Horwath Indianapolis, Indiana
November 2010 – May 2011
  • Reconcile payroll accounts and prepare payroll related journal entries
  • Prepare and submit reports to government agencies
  • Develop and implement payroll policies and procedures
Junior Payroll Specialist, KPMG New York, New York
May 2010 – October 2010
  • Prepare and maintain payroll-related documents and records
  • Develop and implement payroll policies and procedures
  • Maintain payroll records and files, including payroll deductions and taxes

Education

University of Illinois at Urbana, Champaign, Illinois
Certified Financial Planner (CFP), March, 2010

Skills

Professionalism
Supervisory
Relationship Management.
Analytical
Auditing
GAAP
QuickBooks
Payroll Processing
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payroll specialist Job Descriptions; Explained

If you're applying for an payroll specialist position, it's important to tailor your resume to the specific job requirements in order to differentiate yourself from other candidates. Including accurate and relevant information that directly aligns with the job description can greatly increase your chances of securing an interview with potential employers.

When crafting your resume, be sure to use action verbs and a clear, concise format to highlight your relevant skills and experience. Remember, the job description is your first opportunity to make an impression on recruiters, so pay close attention to the details and make sure you're presenting yourself in the best possible light.

16

payroll specialist

  • Creator to over 25+ education materials (narrated video, PowerPoint, Word, OneNote) to train colleagues on payroll processes.
  • The go-to person for events and initiatives to create flyers, designs, illustrations, ideations.
  • “Work Smart” winner for the plan to create and implement instructional training videos.
  • Selected as a Robert Half Recognition Champion and Payroll Events coordinator.
  • 70+ recognition awards for customer service, company mindset, and collaborative results. 
  • Became versed in payroll adjustments and taxes without prior experience.
  • Main trainer of 3 onboarded colleagues while balancing one of the most complex, heavy workloads.
17

payroll specialist

  • Ensuring all Payroll & related documents and files are kept in a good and confidential manner
  • Supporting the Finance team with annual external & internal audits 
  •  Assist in preparing Internal Offer Letters and Contracts to New employees, terminations, etc.
  •  Serve as a link between management and employees by handling questions, interpreting and administering contracts and helping resolve work-related problems. 
18

payroll specialist

  • Verifications of employment for New employees.
  • Identify staff vacancies and recruit, interview and select applicants.  
  • Responsible for preparing and processing both bi-weekly and semi-monthly payrolls on ADP and University Mini Certs for payroll.
  • Work closely with the Universities Central Human Resource Office and the INTO corporate offices on recruitment, preparation change paperwork (ASF’s), tracking of performance evaluations, on-boarding new hires and managing the annual benefits open enrollment process.
19

payroll specialist

  • Answered 30-60 phone calls and 60-100 emails daily.
  • Responsible for 140 clients resulting in 3 million dollars in revenue. 
  • Plays liaison to INTO home office for payroll approvals.
  • Distributing documents to employees such as W-2’s, check and vouchers and checks.
20

payroll specialist

  • Oversee and supervise the company’s biweekly union payroll processing including uploading and processing of all time and attendance records from the timekeeping system, and the consolidation of all payroll data
  • Review payroll reports and payroll general ledger journal entries, reconcile payroll cash accounts and reconcile all periodic, quarterly, and year-end payroll tax filings prepared by payroll tax filing agent. Oversee the Worker’s Compensation audits. Maintain and manage benefit plan.
  • Reconciled various payroll accounts, including assisting with Bank Reconciliations. Implemented Policy and Procedures within the payroll department etc.
  •  Preparing monthly reports and board meeting minutes. Auditing Human Resource and Payroll records for accuracy. Knowledge of state and federal laws.
1 2 3 4 5 6

payroll specialist Job Skills

For an payroll specialist position, your job skills are a key factor in demonstrating your value to the company and showing recruiters that you're the ight fit for the role. It's important to be specific when highlighting your skills and ensure that they are directly aligned with the job requirements, as this can greatly improve your chances of being hired. By showcasing your relevant skills and experience, you can make a compelling case for why you're the best candidate for the job.

How to include technical skills in your resume:

Technical skills are a set of specialized abilities and knowledge required to perform a particular job effectively. Some examples of technical skills are data analysis, project management, software proficiency, and programming languages, to name a few.

Add the technical skills that will get hired in your career field with our simple-to-use resume builder. Select your desired resume template, once you reach the skills section of the builder, manually write in the skill or simply click on "Add more skills". This will automatically generate the best skills for your career field, choose your skill level, and hit "Save & Next."

  • Payroll Processing
  • Taxation
  • Accounting Software
  • Financial Analysis
  • Auditing
  • Bookkeeping
  • Accounts Payable
  • Accounts Receivable
  • Financial Reporting
  • Budgeting
  • Reconciliation
  • Data Entry
  • Compliance
  • GAAP
  • Cost Accounting
  • Microsoft Office
  • QuickBooks
  • Bank Reconciliation
  • Sarbanes-Oxley
  • A/P & A/R Management.

How to include soft skills in your resume:

Soft skills are non-technical skills that relate to how you work and that can be used in any job. Including soft skills such as time management, creative thinking, teamwork, and conflict resolution demonstrate your problem-solving abilities and show that you navigate challenges and changes in the workplace efficiently.

Add competitive soft skills to make your resume stand-out to recruiters! Simply select your preferred resume template in the skills section, enter the skills manually or use the "Add more skills" option. Our resume builder will generate the most relevant soft skills for your career path. Choose your proficiency level for each skill, and then click "Save & Next" to proceed to the next section.

  • Communication
  • Interpersonal
  • Leadership
  • Time Management
  • Problem Solving
  • Decision Making
  • Critical Thinking
  • Creativity
  • Adaptability
  • Teamwork
  • Organization
  • Planning
  • Public Speaking
  • Negotiation
  • Conflict Resolution
  • Research
  • Analytical
  • Attention to Detail
  • Self-Motivation
  • Stress Management
  • Collaboration
  • Coaching
  • Mentoring
  • Listening
  • Networking
  • Strategic Thinking
  • Negotiation
  • Emotional Intelligence
  • Adaptability
  • Flexibility
  • Reliability
  • Professionalism
  • Computer Literacy
  • Technical
  • Data Analysis
  • Project Management
  • Customer Service
  • Presentation
  • Written Communication
  • Social Media
  • Troubleshooting
  • Quality Assurance
  • Collaboration
  • Supervisory
  • Risk Management
  • Database Management
  • Training
  • Innovation
  • Documentation
  • Accounting
  • Financial Management
  • Visualization
  • Reporting
  • Business Acumen
  • Process Improvement
  • Documentation
  • Relationship Management.

How to Improve Your payroll specialist Resume

Navigating resume pitfalls can mean the difference between landing an interview or not. Missing job descriptions or unexplained work history gaps can cause recruiters to hesitate. Let's not even talk about the impact of bad grammar, and forgetting your contact info could leave your potential employer hanging. Aim to be comprehensive, concise, and accurate.

Ursa Taylor 498 Parkview Avenue, Rolette, ND 58366

Employment history

Senior Payroll Specialist, Plante Moran Southfield, Michigan
August 2015 – May 2022
  • Assist with year-end tax reporting, including W-2s, 1099s, and other relevant forms
  • Prepare and submit payroll tax payments
  • Maintain payroll records and files, including payroll deductions and taxes
Associate Payroll Specialist, Moss Adams Seattle, Washington
January 2015 – July 2015
  • Assist with year-end tax reporting, including W-2s, 1099s, and other relevant forms
  • Prepare and maintain payroll-related documents and records
  • Respond to employee inquiries regarding payroll and deductions
Entry Level Payroll Specialist, Deloitte New York, New York
January 2014 – December 2014
  • Process payroll in accordance with applicable laws and regulations
  • Audit and review payroll data for accuracy
  • Prepare and maintain payroll-related documents and records

Education

University of Florida, Gainesville, Florida
Bachelor of Arts in Business Economics (Accounting), November, 2013

Skills

Strategic Thinking
Listening
Self-Motivation
Customer Service
Sarbanes-Oxley
Bookkeeping
Payroll Processing
Microsoft Office

Provide your Contact Information and Address Year Gaps

Always explain any gaps in your work history to your advantage.

Key Insights
  • Employers want to know what you've accomplished, so make sure to explain any gaps using a professional summary.
  • Adding extra details and context to explain why you have a gap in your work history shows employers you are a good fit for the position.

How to Optimize Your payroll specialist Resume

Keep an eye out for these resume traps. Neglecting to detail your job roles or explain gaps in your career can lead to unnecessary doubts. Grammar blunders can reflect negatively on you, and without contact information, how can employers reach you? Be meticulous and complete.

Oscar Franklin 576 Maplewood Drive, Sibley, IL 61773
oscarfranklin14@mail.com
615-088-2755

Employment history

Chief Payroll Specialist, PwC New York, New York
September 2019 – Present
  • Preepare annd ditributee payrol cheecks annd direct depoossits.
  • Maintane payroll record's an' files, includin' payroll deductions'n'taxes.
  • Aundit annd reviwe payoll data fer accuraccy.
Associate Payroll Specialist, KPMG New York, New York
March 2018 – August 2019
  • Prepair and submitt payroll taxx payymentts.
  • Maintainen payroll records an files, includin payroll deductions an taxes.
  • Assist with year-end tax reportin, includin W-2s, 1099s, an other relevant forms.
Jr. Payroll Specialist, KPMG New York, New York
March 2017 – February 2018

    Education

    New York University, New York, New York
    Master of Arts in Business Economics (Accounting), January, 2017
    New York University, New York, New York
    Bachelor of Arts in Business Administration (Accounting), January, 2013

    Skills

    Business Acumen
    Collaboration
    Accounting
    Creativity
    Compliance
    Payroll Processing
    Accounts Payable
    QuickBooks

    Include Job Descriptions and Avoid Bad Grammar

    Avoid sending a wrong first impression by proofreading your resume.

    Key Insights
    • Spelling and typos are the most common mistakes recruiters see in resumes and by simply avoiding them you can move ahead on the hiring process.
    • Before submitting your resume, double check to avoid typos.

    payroll specialist Cover Letter Example

    A cover letter can be a valuable addition to your job application when applying for an payroll specialist position. Cover letters provide a concise summary of your qualifications, skills, and experience, also it also gives you an opportunity to explain why you're the best fit for the job. Crafting a cover letter that showcases your relevant experience and enthusiasm for the Accounts Payable role can significantly improve your chances of securing an interview.



    Derek
    Coleman     derekcoleman@zoho.com
    843-518-7202
    905 Valleywood Drive, Wheaton, MD
    20915

    Lead Payroll Specialist
    Plante Moran
    Southfield, Michigan

    Esteemed Recruitment Team


    I am excited to apply for the Lead Payroll Specialist position at Plante Moran. As a highly skilled Payroll Specialist with 12 years of experience in Accounting & Auditing, I am confident that I can contribute significantly to your organization.


    Throughout my life, I have pursued my passion for Tax Planning and sought out opportunities to learn and grow. My experience in Accounting & Auditing has given me valuable skills such as Innovation and Business Acumen that have allowed me to improve professionally and personally. I am excited to bring these skills and my passion as a Payroll Specialist to the position and work with a team of like-minded individuals to achieve our common goals.


    I appreciate the opportunity to apply for the Lead Payroll Specialist position. I am committed to making a positive impact on the world, so I am thrilled about the opportunity to join your team and work towards achieving our shared goals for the betterment of everyone.


    Kindest regards,
    Derek Coleman
    843-518-7202
    derekcoleman@zoho.com

    Derek Coleman






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