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office assistant: Resume Samples & Writing Guide

Roger Davis 613 Pine St., Calumet Park, IL 60827
[email protected]
947-945-1097

Professional Summary

 An experienced Office Assistant with a strong attention to detail and excellent organizational skills. Proven ability to provide administrative and clerical support in a fast-paced environment. 

Employment history

Chief Office Assistant, General Electric Boston, Massachusetts
August 2014 – Present
  • Prepare and modify documents including correspondence, reports, drafts, memos and emails
  • Schedule appointments and meetings
  • Greeting visitors and directing them to the appropriate person or department
Office Assistant, UnitedHealth Group Minnetonka, Minnesota
August 2013 – July 2014
  • Data entry and database management
  • Processing incoming and outgoing mail
  • Performing general office duties such as filing, photocopying, and scanning
Junior Office Assistant, General Electric Boston, Massachusetts
March 2012 – July 2013
  • Coordinate with internal departments
  • Maintaining office supplies and ordering new supplies as needed
  • Provide general administrative and clerical support

Education

University of Texas, Austin, Texas
Office Management, January, 2012

Skills

Coaching
Analytical
Problem Solving
Visualization
Scanning
Typing
Bookkeeping
Faxing

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Evan Young 602 Sunset St., Turin, IA 51040
[email protected]
794-828-7375

Employment history

Chief Office Assistant, General Electric Boston, Massachusetts
March 2016 – Present
  • Assisting with HR tasks such as onboarding new employees
  • Assisting with research projects and preparing research reports
  • Process mail
Associate Office Assistant, JPMorgan Chase New York, New York
March 2015 – February 2016
  • Performing general office duties such as filing, photocopying, and scanning
  • Processing incoming and outgoing mail
  • Prepare documents and reports
Entry Level Office Assistant, Amazon Seattle, Washington
September 2014 – February 2015
  • Perform data entry and scan documents
  • Performing general office duties such as filing, photocopying, and scanning
  • Schedule appointments and meetings

Education

University of Wisconsin, Madison, Wisconsin
Project Management, July, 2014

Skills

Teamwork
Computer Literacy
Innovation
Time Management
Telephone Skills
Scanning
Calendar Management
Mail Sorting
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Dave Benson 618 Laurelwood Avenue, West Wyomissing, PA 19609
[email protected]
926-368-1254

Employment history

Jr. Office Assistant, CVS Health Woonsocket, Rhode Island
August 2021 – May 2022
  • Process mail
  • Assisting with financial tasks such as invoice processing and budget tracking
  • Manage calendar

Education

University of Illinois, Urbana, Illinois
Data Entry, June, 2021

Skills

Public Speaking
Adaptability
Research
Process Improvement
Document Management
Receptionist Duties
Microsoft Office
Copying
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Henry Taylor 424 Riverview Drive, Sacred Heart University, CT 06825
[email protected]
966-780-9121

Employment history

Lead Office Assistant, Google Mountain View, California
June 2021 – Present
  • Processing incoming and outgoing mail
  • Performing general office duties such as filing, photocopying, and scanning
  • Coordinate with internal departments
Office Assistant, UnitedHealth Group Minnetonka, Minnesota
January 2020 – May 2021
  • Manage calendar
  • Assisting with financial tasks such as invoice processing and budget tracking
  • Greeting visitors and directing them to the appropriate person or department
Junior Office Assistant, UnitedHealth Group Minnetonka, Minnesota
January 2019 – December 2019
  • Maintaining office supplies and ordering new supplies as needed
  • Schedule appointments and meetings
  • Managing calendars, scheduling meetings, and making travel arrangements

Education

University of Maryland, College Park, Maryland
Master of Arts in Human Resources Management, November, 2018
University of Maryland, College Park, Maryland
Bachelor of Science in Medical Office Administration, November, 2014

Skills

Supervisory
Organization
Professionalism
Reliability
Customer Service
Inventory Management
Filing
Records Management
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Irving Brown 441 Bayview St., Union, MS 39365
[email protected]
919-794-1704

Employment history

Lead Office Assistant, UnitedHealth Group Minnetonka, Minnesota
August 2018 – Present
  • Assisting with financial tasks such as invoice processing and budget tracking
  • Prepare documents and reports
  • Manage calendar
Associate Office Assistant, Amazon Seattle, Washington
August 2017 – July 2018
  • Maintaining office supplies and ordering new supplies as needed
  • Coordinating and managing office events
  • Processing incoming and outgoing mail
Entry Level Office Assistant, UnitedHealth Group Minnetonka, Minnesota
January 2017 – July 2017
  • Prepare and modify documents including correspondence, reports, drafts, memos and emails
  • Managing calendars, scheduling meetings, and making travel arrangements
  • Maintaining office supplies and ordering new supplies as needed

Education

University of California, Berkeley, California
Doctor of Medical Office Administration, November, 2016
University of California, Berkeley, California
Bachelor of Science in Business Administration, November, 2012

Skills

Analytical
Visualization
Creativity
Problem Solving
Calendar Management
Mail Sorting
Faxing
Receptionist Duties
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office assistant Job Descriptions; Explained

If you're applying for an office assistant position, it's important to tailor your resume to the specific job requirements in order to differentiate yourself from other candidates. Including accurate and relevant information that directly aligns with the job description can greatly increase your chances of securing an interview with potential employers.

When crafting your resume, be sure to use action verbs and a clear, concise format to highlight your relevant skills and experience. Remember, the job description is your first opportunity to make an impression on recruiters, so pay close attention to the details and make sure you're presenting yourself in the best possible light.

1

office assistant

  • Collect and deposit money into accounts, disburse funds from cash accounts to pay bills or invoices, keep records of collections and disbursements, and ensure accounts are balanced.
  • Create, maintain, and enter information into databases.
  • Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
  • Examine claims forms and other records to determine insurance coverage.
2

office assistant

  • Answer telephones and give information to callers, take messages, or transfer calls to the brokering department.
  • Create, maintain, and enter information into our personal database.
  • Set up and manage electronic filing systems, recording new information, updating paperwork, or maintaining documents, such as beverage or food license information.
  • Greeting walk-in customers or in-bound callers and handle their inquiries on obtaining Health, Food, or Beverage Licenses in the State of Florida.
  • Complete License Application or transfer forms in accordance with company and State procedures.
  • Schedule and confirm appointments.
  • Open, read, route, and distribute incoming mail or other materials and respond to email inquiries.
3

office assistant

  • Operate office equipment, such as fax machines, copiers, shredders, and phone systems
  • Answer telephones and give information to callers, take messages, and transfer calls 
  • Manage filing systems and file/update client information
  • Collect and sort mail
  • Organize papers, books, and toys
  • Greet and check-in/out clients 
  • Interact with patients 
4

office assistant

  • Contact taxpayers by mail or telephone to address discrepancies and to request supporting documentation.
  • Maintain records for each case, including contacts, telephone numbers, and actions taken.
  • Enter tax return information into computers for processing.
  • Send notices to taxpayers when accounts are delinquent.
  • Answer questions from taxpayers and assist them in completing tax forms
  • Check data input or verify totals on forms prepared by others to detect errors in arithmetic, data entry, or procedures.
5

office assistant

  • Managing filing system
  • Updating paperwork,maintaining documents and work processing.
  • Take and distribute accurate mesaages .
  • Assist with processing payments
  • Co-ordinating conferece and meeting rooms.
  • Fax,scan and copy documents.
  • Co-ordinate and organise appointments and meetings
1 2 3 … 97

office assistant Job Skills

For an office assistant position, your job skills are a key factor in demonstrating your value to the company and showing recruiters that you're the ight fit for the role. It's important to be specific when highlighting your skills and ensure that they are directly aligned with the job requirements, as this can greatly improve your chances of being hired. By showcasing your relevant skills and experience, you can make a compelling case for why you're the best candidate for the job.

How to include technical skills in your resume:

Technical skills are a set of specialized abilities and knowledge required to perform a particular job effectively. Some examples of technical skills are data analysis, project management, software proficiency, and programming languages, to name a few.

Add the technical skills that will get hired in your career field with our simple-to-use resume builder. Select your desired resume template, once you reach the skills section of the builder, manually write in the skill or simply click on "Add more skills". This will automatically generate the best skills for your career field, choose your skill level, and hit "Save & Next."

  • Word Processing
  • Spreadsheet
  • Data Entry
  • Filing
  • Typing
  • Microsoft Office
  • Calendar Management
  • Document Management
  • Scheduling
  • Receptionist Duties
  • Mail Sorting
  • Copying
  • Scanning
  • Faxing
  • Telephone Skills
  • Records Management
  • Office Equipment
  • Inventory Management
  • Customer Service
  • Bookkeeping
  • Accounting.

How to include soft skills in your resume:

Soft skills are non-technical skills that relate to how you work and that can be used in any job. Including soft skills such as time management, creative thinking, teamwork, and conflict resolution demonstrate your problem-solving abilities and show that you navigate challenges and changes in the workplace efficiently.

Add competitive soft skills to make your resume stand-out to recruiters! Simply select your preferred resume template in the skills section, enter the skills manually or use the "Add more skills" option. Our resume builder will generate the most relevant soft skills for your career path. Choose your proficiency level for each skill, and then click "Save & Next" to proceed to the next section.

  • Communication
  • Interpersonal
  • Leadership
  • Time Management
  • Problem Solving
  • Decision Making
  • Critical Thinking
  • Creativity
  • Adaptability
  • Teamwork
  • Organization
  • Planning
  • Public Speaking
  • Negotiation
  • Conflict Resolution
  • Research
  • Analytical
  • Attention to Detail
  • Self-Motivation
  • Stress Management
  • Collaboration
  • Coaching
  • Mentoring
  • Listening
  • Networking
  • Strategic Thinking
  • Negotiation
  • Emotional Intelligence
  • Adaptability
  • Flexibility
  • Reliability
  • Professionalism
  • Computer Literacy
  • Technical
  • Data Analysis
  • Project Management
  • Customer Service
  • Presentation
  • Written Communication
  • Social Media
  • Troubleshooting
  • Quality Assurance
  • Collaboration
  • Supervisory
  • Risk Management
  • Database Management
  • Training
  • Innovation
  • Documentation
  • Accounting
  • Financial Management
  • Visualization
  • Reporting
  • Business Acumen
  • Process Improvement
  • Documentation
  • Relationship Management.

How to Improve Your office assistant Resume

Navigating resume pitfalls can mean the difference between landing an interview or not. Missing job descriptions or unexplained work history gaps can cause recruiters to hesitate. Let's not even talk about the impact of bad grammar, and forgetting your contact info could leave your potential employer hanging. Aim to be comprehensive, concise, and accurate.

Frank Johnson 678 Winterwood Drive, Hypericum, CA 93292

Professional Summary

 Highly organized and detail-oriented Office Assistant with extensive experience in administrative and clerical functions. Proven ability to effectively manage multiple tasks, prioritize workloads, and meet deadlines. 

Employment history

Senior Office Assistant, General Electric Boston, Massachusetts
April 2010 – Present
  • Coordinate with internal departments
  • Assisting with administrative tasks such as scheduling appointments and coordinating meetings
  • Greet and assist visitors
Associate Office Assistant, CVS Health Woonsocket, Rhode Island
April 2009 – March 2010
  • Preparing and editing correspondence, reports, and presentations
  • Maintain filing systems
  • Answer and direct phone calls
Junior Office Assistant, Walmart Bentonville, Arkansas
October 2007 – March 2009

    Education

    Cornell University, Ithaca, New York
    Doctor of Accounting, August, 2007
    Cornell University, Ithaca, New York
    Bachelor of Science in Business Administration, August, 2003

    Skills

    Quality Assurance
    Technical
    Problem Solving
    Emotional Intelligence
    Microsoft Office
    Inventory Management
    Copying
    Spreadsheet

    Include your Contact Information and Job Descriptions

    Missing job descriptions lessens your chances of getting hired.

    Key Insights
    • Employers want to know what you've accomplished, so make sure to include descriptions for all of your previous jobs.
    • Keep job descriptions short but don't just list your jobs.
    • Never copy-paste a job description to post on your resume. Get inspired and use tools to help you write customized descriptions.

    How to Optimize Your office assistant Resume

    Keep an eye out for these resume traps. Neglecting to detail your job roles or explain gaps in your career can lead to unnecessary doubts. Grammar blunders can reflect negatively on you, and without contact information, how can employers reach you? Be meticulous and complete.

    Kevin Peters 388 Forestview Drive, Kenmore, WA 98028
    [email protected]
    634-298-7307

    Employment history

    Senior Office Assistant, Bank of America Charlotte, North Carolina
    January 2015 – May 2022
    • Answering and directing phone calls
    • Providing customer service, and responding to customer inquirys
    • Preparing and modifying documents, including correspondence, report's, draft's, memo's and email's.
    Associate Office Assistant, Microsoft Redmond, Washington
    July 2014 – December 2014
    • Answe and direct phone calls
    • Perform data entrry and scan documents
    • Manage calender
    Jr. Office Assistant, UnitedHealth Group Minnetonka, Minnesota
    January 2014 – June 2014
    • Prepare agenda's and make arragements for meetings,
    • Co-ordinate with internal departments,
    • Creating' and maintain' filing systems and other recordkeeping system's.

    Education

    University of Wisconsin, Madison, Wisconsin
    Master of Science in Human Resources Management, November, 2013
    University of Wisconsin, Madison, Wisconsin
    Bachelor of Arts in Business Administration, November, 2009

    Skills

    Presentation
    Listening
    Coaching
    Reliability
    Inventory Management
    Mail Sorting
    Word Processing
    Spreadsheet

    Correct Grammar and Address Gap Years in Your Resume

    Don't leave unexplained gaps in your work history.

    Key Insights
    • When explaining gaps in your employment section, start by being honest.
    • Elaborate on the gap and show that you never stopped learning.
    • Explain and elaborate any gap in your work history by highlighting new skills.

    office assistant Cover Letter Example

    A cover letter can be a valuable addition to your job application when applying for an office assistant position. Cover letters provide a concise summary of your qualifications, skills, and experience, also it also gives you an opportunity to explain why you're the best fit for the job. Crafting a cover letter that showcases your relevant experience and enthusiasm for the Accounts Payable role can significantly improve your chances of securing an interview.



    Roger
    Davis     [email protected]
    947-945-1097
    613 Pine St., Calumet Park, IL
    60827

    Chief Office Assistant
    JPMorgan Chase
    New York, New York

    To the Hiring Team at JPMorgan Chase


    I am a highly motivated Office Assistant with 11 years of experience in Administrative & Clerical. I am excited to submit my application for the Chief Office Assistant position at JPMorgan Chase, where I believe my skills and expertise would be an excellent fit.


    As someone who has always been committed to making a positive impact on the world, I have pursued opportunities to contribute to my community through my work wherever I may be. My experience in this field has equipped me with the skills and knowledge necessary to succeed throughout my life and I am confident that they will help me to bring my passion and expertise to your organization and help drive your success.


    Thank you for considering my application for the Chief Office Assistant role at your organization. I am dedicated to continuous improvement, and elated about the opportunity to join your team and work towards achieving our shared goals together.


    Bests,
    Roger Davis
    947-945-1097
    [email protected]

    Roger Davis






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    Resume Design Tips and Tricks

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