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administrative specialist: Resume Samples & Writing Guide
Professional Summary
Highly organized and detail-oriented Administrative Specialist with extensive experience providing administrative and clerical support to ensure efficient operations. Proven ability to develop and implement effective processes and procedures to streamline workflow.
Employment history
Lead Administrative Specialist, Bank of America Charlotte, North Carolina
May 2010 – Present
- Ordering office supplies
- Maintaining records and databases
- Assisting with special projects
Associate Administrative Specialist, Amazon Seattle, Washington
May 2009 – April 2010
- Assisting with budget preparation
- Coordinating travel arrangements
- Processing invoices
Junior Administrative Specialist, Google Mountain View, California
May 2008 – April 2009
- Greeting and directing visitors
- Maintaining records and databases
- Drafting and sending correspondence
Education
Cornell University, Ithaca, New York
Bachelor of Science in Human Resources Management, April, 2008
Skills
Creativity
Decision Making
Reporting
Written Communication
Inventory Management
Event Planning.
Invoicing
Document Preparation
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Employment history
Chief Administrative Specialist, Microsoft Redmond, Washington
January 2021 – Present
- Managing calendars
- Maintaining filing systems
- Ordering office supplies
Administrative Specialist, Apple Cupertino, California
July 2020 – December 2020
- Data entry
- Drafting and sending correspondence
- Assisting with special projects
Jr. Administrative Specialist, Amazon Seattle, Washington
December 2019 – June 2020
- Greeting and directing visitors
- Drafting and sending correspondence
- Assisting with budget preparation
Education
University of Illinois, Urbana, Illinois
Bachelor of Science in Accounting, October, 2019
Skills
Time Management
Organization
Presentation
Customer Service
Travel Arrangements
Invoicing
Records Management
Filing
Employment history
Chief Administrative Specialist, Walmart Bentonville, Arkansas
July 2019 – Present
- Providing general administrative support
- Assisting with special projects
- Answering and directing phone calls
Administrative Specialist, General Electric Boston, Massachusetts
January 2019 – June 2019
- Providing general administrative support
- Preparing reports
- Maintaining records and databases
Entry Level Administrative Specialist, JPMorgan Chase New York, New York
July 2017 – December 2018
- Managing calendars
- Processing invoices
- Ordering office supplies
Education
University of Michigan, Ann Arbor, Michigan
Executive Administrative Assistant, May, 2017
Skills
Self-Motivation
Negotiation
Customer Service
Innovation
Filing
Calendaring
Spreadsheet Management
Inventory Management
Professional Summary
Highly organized and detail-oriented Administrative Specialist with a proven track record of providing exceptional administrative and clerical support. Skilled in streamlining processes and procedures to increase efficiency and productivity.
Employment history
Chief Administrative Specialist, CVS Health Woonsocket, Rhode Island
September 2014 – Present
- Answering and directing phone calls
- Assisting with budget preparation
- Drafting and sending correspondence
Associate Administrative Specialist, General Electric Boston, Massachusetts
February 2014 – August 2014
- Managing calendars
- Ordering office supplies
- Scheduling appointments and meetings
Junior Administrative Specialist, Apple Cupertino, California
September 2012 – January 2014
- Coordinating travel arrangements
- Greeting and directing visitors
- Scheduling appointments and meetings
Education
University of Michigan, Ann Arbor, Michigan
Project Management, July, 2012
Skills
Strategic Thinking
Problem Solving
Social Media
Reporting
Data Analysis
Spreadsheet Management
Inventory Management
Records Management
Employment history
Chief Administrative Specialist, UnitedHealth Group Minnetonka, Minnesota
November 2019 – Present
- Ordering office supplies
- Answering and directing phone calls
- Data entry
Associate Administrative Specialist, JPMorgan Chase New York, New York
April 2019 – October 2019
- Data entry
- Coordinating travel arrangements
- Assisting with budget preparation
Entry Level Administrative Specialist, General Electric Boston, Massachusetts
April 2018 – March 2019
- Assisting with special projects
- Maintaining filing systems
- Drafting and sending correspondence
Education
University of Florida, Gainesville, Florida
Executive Administrative Assistant, March, 2018
Skills
Collaboration
Financial Management
Database Management
Planning
Scheduling
Typing
Filing
Event Planning.
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administrative specialist Job Descriptions; Explained
If you're applying for an administrative specialist position, it's important to tailor your resume to the specific job requirements in order to differentiate yourself from other candidates. Including accurate and relevant information that directly aligns with the job description can greatly increase your chances of securing an interview with potential employers.
When crafting your resume, be sure to use action verbs and a clear, concise format to highlight your relevant skills and experience. Remember, the job description is your first opportunity to make an impression on recruiters, so pay close attention to the details and make sure you're presenting yourself in the best possible light.
1
administrative specialist/permit specialist
- Manage contractors & residents projects for all work performed in City’s right of way.
- Coordinate construction projects.
- Ensure projects meet deadlines and remain within budget.
- Responsible for billing and receiving of all projects.
- Update accounting records with new payments, balances, customer information etc.
- Oversee job site and maintenance ensuring all rules and regulations are followed.
- Prepares reports of payroll changes required by the Department of Finance.
2
administrative specialist
- Use computers for various applications, such as EDMS (Electronic Document Management System) and SDC (Supplier Document Control.
- Create, maintain, and enter information into EDMS and SDC.
- Complete DIBS (Document Issue Bulletin) and print requests in accordance with company procedures.
- Operate SDC and coordinate the flow of information, internally or with other organizations.
3
administrative specialist
- Keeps reports on daily routine routing along with maintaining monthly reports as required.
- Adheres to laws and confidentiality guidelines, as in state, federal, local city & town regulations.
- Address employee relations issues, such as harassment allegations, work complaints, or other employee concerns.Take actions to deal with the results of delays, bad weather, or emergencies at construction site.
- Make sure all necessary permits and licenses are obtained.
4
administrative specialist
- Maintain high Physical fitness standards through Physical fitness test and Combat fitness test.
- Qualified Rifle expert three times during active service.
- Maintain good order and discpline in the Marines under my charge.
- Ensure Marines are within height weight standards, as well as fitness standards.
- Qualified as a Black Belt Martial Arts Instructor in the Marine Corps Martial Arts program.
5
administrative specialist
- Maintaining soldier records
- Upholding secret clearance
- Routinely update soldier records/life insurance/beneficiaries
- Maintain mandatory be physical Fitness guidelines
- Prepare soldier records for deployments
administrative specialist/permit specialist Job Skills
For an administrative specialist/permit specialist position, your job skills are a key factor in demonstrating your value to the company and showing recruiters that you're the ight fit for the role. It's important to be specific when highlighting your skills and ensure that they are directly aligned with the job requirements, as this can greatly improve your chances of being hired. By showcasing your relevant skills and experience, you can make a compelling case for why you're the best candidate for the job.
How to include technical skills in your resume:
Technical skills are a set of specialized abilities and knowledge required to perform a particular job effectively. Some examples of technical skills are data analysis, project management, software proficiency, and programming languages, to name a few.
Add the technical skills that will get hired in your career field with our simple-to-use resume builder. Select your desired resume template, once you reach the skills section of the builder, manually write in the skill or simply click on "Add more skills". This will automatically generate the best skills for your career field, choose your skill level, and hit "Save & Next."
- Data Entry
- Word Processing
- Filing
- Typing
- Scheduling
- Data Analysis
- Spreadsheet Management
- Calendaring
- Database Administration
- Records Management
- Office Management
- Email Management
- Customer Service
- Reception
- Document Preparation
- Inventory Management
- Invoicing
- Bookkeeping
- Accounts Payable/Receivable
- Travel Arrangements
- Event Planning.
How to include soft skills in your resume:
Soft skills are non-technical skills that relate to how you work and that can be used in any job. Including soft skills such as time management, creative thinking, teamwork, and conflict resolution demonstrate your problem-solving abilities and show that you navigate challenges and changes in the workplace efficiently.
Add competitive soft skills to make your resume stand-out to recruiters! Simply select your preferred resume template in the skills section, enter the skills manually or use the "Add more skills" option. Our resume builder will generate the most relevant soft skills for your career path. Choose your proficiency level for each skill, and then click "Save & Next" to proceed to the next section.
- Communication
- Interpersonal
- Leadership
- Time Management
- Problem Solving
- Decision Making
- Critical Thinking
- Creativity
- Adaptability
- Teamwork
- Organization
- Planning
- Public Speaking
- Negotiation
- Conflict Resolution
- Research
- Analytical
- Attention to Detail
- Self-Motivation
- Stress Management
- Collaboration
- Coaching
- Mentoring
- Listening
- Networking
- Strategic Thinking
- Negotiation
- Emotional Intelligence
- Adaptability
- Flexibility
- Reliability
- Professionalism
- Computer Literacy
- Technical
- Data Analysis
- Project Management
- Customer Service
- Presentation
- Written Communication
- Social Media
- Troubleshooting
- Quality Assurance
- Collaboration
- Supervisory
- Risk Management
- Database Management
- Training
- Innovation
- Documentation
- Accounting
- Financial Management
- Visualization
- Reporting
- Business Acumen
- Process Improvement
- Documentation
- Relationship Management.
How to Improve Your administrative specialist/permit specialist Resume
Navigating resume pitfalls can mean the difference between landing an interview or not. Missing job descriptions or unexplained work history gaps can cause recruiters to hesitate. Let's not even talk about the impact of bad grammar, and forgetting your contact info could leave your potential employer hanging. Aim to be comprehensive, concise, and accurate.
Zack Ellis
406 Hillcrest Drive, Pinedale, WY 82941Employment history
Lead Administrative Specialist, Apple Cupertino, California
November 2015 – Present
- Assisting with budget preparation
- Processing invoices
- Answering and directing phone calls
Associate Administrative Specialist, Amazon Seattle, Washington
April 2015 – October 2015
- Maintaining records and databases
- Managing calendars
- Drafting and sending correspondence
Entry Level Administrative Specialist, CVS Health Woonsocket, Rhode Island
November 2013 – March 2015
Education
University of California, Berkeley, California
Customer Service, September, 2013
Skills
Planning
Documentation
Written Communication
Troubleshooting
Document Preparation
Reception
Records Management
Customer Service
Include your Contact Information and Job Descriptions
Missing job descriptions lessens your chances of getting hired.
Key Insights- Employers want to know what you've accomplished, so make sure to include descriptions for all of your previous jobs.
- Keep job descriptions short but don't just list your jobs.
- Never copy-paste a job description to post on your resume. Get inspired and use tools to help you write customized descriptions.
How to Optimize Your administrative specialist/permit specialist Resume
Keep an eye out for these resume traps. Neglecting to detail your job roles or explain gaps in your career can lead to unnecessary doubts. Grammar blunders can reflect negatively on you, and without contact information, how can employers reach you? Be meticulous and complete.
Employment history
Chief Administrative Specialist, Bank of America Charlotte, North Carolina
August 2019 – May 2022
- Ordering office suplies
- Maintaining filing systems,
- Co-ordinating travel arragements.
Administrative Specialist, Bank of America Charlotte, North Carolina
August 2018 – July 2019
- Maintaining records and databases,
- Greeting and directing visitors,
- Drafting and send correspondence.
Jr. Administrative Specialist, Apple Cupertino, California
March 2017 – July 2018
- Maintainin records and databses
- Drafting and sending correspondance
- Data entery
Education
Stanford University, Stanford, California
Master of Science in Accounting, January, 2017
Stanford University, Stanford, California
Bachelor of Science in Business Administration, January, 2013
Skills
Training
Time Management
Technical
Emotional Intelligence
Scheduling
Email Management
Inventory Management
Document Preparation
Correct Grammar and Address Gap Years in Your Resume
Don't leave unexplained gaps in your work history.
Key Insights- When explaining gaps in your employment section, start by being honest.
- Elaborate on the gap and show that you never stopped learning.
- Explain and elaborate any gap in your work history by highlighting new skills.
administrative specialist/permit specialist Cover Letter Example
A cover letter can be a valuable addition to your job application when applying for an administrative specialist/permit specialist position. Cover letters provide a concise summary of your qualifications, skills, and experience, also it also gives you an opportunity to explain why you're the best fit for the job. Crafting a cover letter that showcases your relevant experience and enthusiasm for the Accounts Payable role can significantly improve your chances of securing an interview.
Lead Administrative Specialist
Amazon
Seattle, Washington
Amazon
Seattle, Washington
Esteemed Recruitment Team
As an Administrative Specialist with a proven track record of success in Administrative & Clerical, I am excited to apply for the Lead Administrative Specialist position at Amazon. I believe that my skills and expertise would make a valuable contribution to your team.
Throughout my life, I have pursued my passion for Customer Service and sought out opportunities to learn and grow. My experience in Administrative & Clerical has given me valuable skills such as Creativity and Decision Making that have allowed me to improve professionally and personally. I am excited to bring these skills and my passion as a Administrative Specialist to the position and work with a team of like-minded individuals to achieve our common goals.
I appreciate the opportunity to apply for the Lead Administrative Specialist position. I am confident that I can make a valuable contribution to your organization and that together there is no challenge that we cannot overcome. I will be waiting, hopeful for what the future will bring.
Your time is appreciated,
Charles Carter
992-725-6833
[email protected]
Charles Carter
Showcase your most significant accomplishments and qualifications with this cover letter.
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Build your Resume in 15 minutes
Give yourself the best chance of standing out from the competition!
Create an awesome resume that meets the expectations of potential employers with our selection of professional, field-tested resume templates.
Create an awesome resume that meets the expectations of potential employers with our selection of professional, field-tested resume templates.