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1

admin clerk

  • Raising purchase orders from suppliers, check pricing is correct-Keeping record of any outstanding orders and I-procs against various warehouses – Raising of credit and vendor applications for new based clients and suppliers – Control over FDS stock report and stock counts – variances -Assisting financial and Admin Manager with all queries regarding creditors and debtors -2nd line receipting of all stock delivered in the warehouse, as well as the 1st line receipting for purchase orders – Control over cash deposit slips and banking -Physical stock counts weekly – update spreadsheets – Assisting Manager with processing of payments – Assisting in warehouse where needed 
  • Invoicing & Billing
  • New vehicle finance application and disbursement invoice.
  • Vehicle registration until delivery.
2

admin clerk

  • Ensuring clients data is captured on system 
  • Assisting clients in follow-up 
  • Filing of Documents
  • Create, maintain, and enter information into databases.      
3

admin clerk

  • Record minutes of meetings and transcripts.
  • Answer the telephone, distribute messages, and redirect calls to the appropriate department.
  • Maintain company files and records to ensure they remain updated.
  • Manage basic bookkeeping duties.
  • Prepare and mail bills, contracts, and invoices.
  • Help with office management and organization processes.
  • Track inventory of office supplies and inform the management about any shortages.
4

admin clerk

  • Answer and direct telephone calls
  • Communicate with customers and employees
  • Operate office machinery, including photocopiers, scanners, telephone, and computers
  • Maintain updated systems for filling, inventory, mailing and databases
  • Compile and maintain records of office activities
  • Type, proofread and edit documents
  • Prepare and mail bills, invoices, checks and contracts
5

admin clerk

  •  Issue invoices and goods returned note to customers.
  • Issue and fax monthly customer statements of account.
  • Update customer files with issued invoices.
  • Track exceptions between the shipping log and invoice register.
  • Answer questions and handle complaints from customers regarding bills in a professional manner.
  • Operate office machinery, including photocopiers, scanners, telephone and voicemail systems, and computers.
  • Maintain updated systems for filing, inventory, mailing, and databases.