5 Amazing office administrative assistant Resume Examples (Updated 2023) + Skills & Job Descriptions

office administrative assistant

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office administrative assistant: Resume Samples & Writing Guide

Employment history

Senior Office Administrative Assistant, Apple Cupertino, California

December 2019 – Present

Assisting with special projects as needed
Maintaining a professional and organized work environment
Preparing documents and correspondence

Office Administrative Assistant, UnitedHealth Group Minnetonka, Minnesota

December 2018 – November 2019

Processing invoices and other financial documents
Preparing documents and correspondence
Maintaining a professional and organized work environment

Jr. Office Administrative Assistant, General Electric Boston, Massachusetts

June 2018 – November 2018

Creating and maintaining spreadsheets
Assisting with customer service inquiries and complaints
Answering and directing phone calls

Education

University of Michigan, Ann Arbor, Michigan

Bachelor of Arts in Accounting, April, 2018

Skills

Planning

Self-Motivation

Networking

Adaptability

Customer Service

Receptionist Duties

Mail Distribution

Record Keeping.

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Employment history

Chief Office Administrative Assistant, Amazon Seattle, Washington

June 2019 – Present

Greeting visitors and directing them to the appropriate personnel
Coordinating office activities and operations
Assisting with customer service inquiries and complaints

Associate Office Administrative Assistant, Bank of America Charlotte, North Carolina

January 2018 – May 2019

Maintaining records and filing systems
Answering and directing phone calls
Coordinating office activities and operations

Entry Level Office Administrative Assistant, Amazon Seattle, Washington

July 2016 – December 2017

Greeting visitors and directing them to the appropriate personnel
Assisting with event planning and execution
Assisting with customer service inquiries and complaints

Education

Harvard University, Cambridge, Massachusetts

MD in Medical Office Administration, June, 2016

Harvard University, Cambridge, Massachusetts

Bachelor of Arts in Human Resources Management, June, 2012

Skills

Listening

Coaching

Technical

Adaptability

Customer Service

Calendar Management

Typing

Office Supplies Management

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Employment history

Lead Office Administrative Assistant, JPMorgan Chase New York, New York

April 2020 – Present

Assisting with customer service inquiries and complaints
Providing administrative support to other departments
Preparing documents and correspondence

Associate Office Administrative Assistant, Walmart Bentonville, Arkansas

April 2019 – March 2020

Preparing documents and correspondence
Ordering and distributing office supplies
Creating and maintaining spreadsheets

Entry Level Office Administrative Assistant, JPMorgan Chase New York, New York

October 2017 – March 2019

Processing invoices and other financial documents
Assisting with customer service inquiries and complaints
Assisting with event planning and execution

Education

University of Texas, Austin, Texas

Master of Arts in Human Resources Management, September, 2017

University of Texas, Austin, Texas

Bachelor of Science in Business Administration, September, 2013

Skills

Conflict Resolution

Training

Technical

Reliability

Travel Arrangements

Receptionist Duties

Office Management

Telephone Skills

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Professional Summary

Highly organized and detail-oriented Office Administrative Assistant with extensive experience in providing administrative and clerical support. Proven track record of successfully managing multiple tasks with accuracy and efficiency.

Employment history

Senior Office Administrative Assistant, UnitedHealth Group Minnetonka, Minnesota

June 2011 – Present

Providing administrative support to other departments
Assisting with customer service inquiries and complaints
Preparing documents and correspondence

Associate Office Administrative Assistant, CVS Health Woonsocket, Rhode Island

November 2010 – May 2011

Maintaining a professional and organized work environment
Maintaining records and filing systems
Preparing presentations and reports

Junior Office Administrative Assistant, General Electric Boston, Massachusetts

May 2010 – October 2010

Preparing presentations and reports
Assisting with special projects as needed
Scheduling meetings, appointments, and travel arrangements

Education

University of Illinois, Urbana, Illinois

MD in Business Administration, March, 2010

University of Illinois, Urbana, Illinois

Bachelor of Arts in Office Administration, March, 2006

Skills

Teamwork

Visualization

Risk Management

Networking

Receptionist Duties

Inventory Management

Customer Service

Typing

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Employment history

Chief Office Administrative Assistant, Google Mountain View, California

December 2019 – Present

Coordinating office activities and operations
Answering and directing phone calls
Assisting with event planning and execution

Office Administrative Assistant, Apple Cupertino, California

June 2019 – November 2019

Coordinating office activities and operations
Greeting visitors and directing them to the appropriate personnel
Preparing documents and correspondence

Jr. Office Administrative Assistant, Google Mountain View, California

November 2018 – May 2019

Creating and maintaining spreadsheets
Preparing documents and correspondence
Maintaining records and filing systems

Education

Stanford University, Stanford, California

Master of Arts in Office Administration, October, 2018

Stanford University, Stanford, California

Bachelor of Arts in Accounting, October, 2014

Skills

Risk Management

Teamwork

Time Management

Accounting

Calendar Management

Receptionist Duties

Document Preparation

Inventory Management

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office administrative assistant Job Descriptions; Explained

If you're applying for an office administrative assistant position, it's important to tailor your resume to the specific job requirements in order to differentiate yourself from other candidates. Including accurate and relevant information that directly aligns with the job description can greatly increase your chances of securing an interview with potential employers.

When crafting your resume, be sure to use action verbs and a clear, concise format to highlight your relevant skills and experience. Remember, the job description is your first opportunity to make an impression on recruiters, so pay close attention to the details and make sure you're presenting yourself in the best possible light.

office administrative assistant

Answering the phone and directing calls to the appropriate person.
Checking medicaid and insurance benefits.
Posting medicaid and insurance payments.
Submitting claims and appeals to medicaid and insurance.
Checking patients in and out and taking payments for services rendered.
Giving patients their treatment plans, scheduling appointments, giving referrals and scheduling appointments to specialist.
Translating for spanish speaking patients.

office administrative assistant

Assisted farmers with completing their 2017 contracts before submitting and then properly filling them for the USDA and Farm Service Agency.
Coordinated with farmers to fill seed and gypsum orders and its delivery.
Invoiced farmers using QuickBooks.
Reviewed and entered data per farm and load into Golden Peanut Procurement System in a timely manner.
Organized and implemented a filing system to ensure paper work was not misplaced prior to entry into Golden Peanut Procurement System.
On a daily basis assisted farmers in answering questions concerning their contracts, trailers, loads delivered and payment on their crop.
Worked to maintain a clean and organized office.

office administrative assistant

Assisted farmers with completing their 2017 contracts before submitting and then properly filling them for the USDA and Farm Service Agency.
Coordinated with farmers to fill seed and gypsum orders and its delivery.
Invoiced farmers using QuickBooks.
Reviewed and entered data per farm and load into Golden Peanut Procurement System in a timely manner.
Organized and implemented a filing system to ensure paper work was not misplaced prior to entry into Golden Peanut Procurement System.
On a daily basis assisted farmers in answering questions concerning their contracts, trailers, loads delivered and payment on their crop.
Worked to maintain a clean and organized office.

office administrative assistant

Assembled policy notebooks that were sent to new policy holders.
Responsible for processing all incoming mail and delivering mail to the appropriate department.
Collected and assembled the Weekly and Monthly Progress Reports.
Assisted with compiling information for company bids and/or submittals and file corresponding documents in a timely manner.

office administrative assistant

Drafted meeting agendas, supplied advance materials and executed follow-up for meetings and team conferences.
Assisted with administrative tasks, answering phones and managing fax system.
Maintained business records by updating customer information.
Kept reception area clean and organized to offer positive first impression to every visitor.
Generated shipment invoices, prepared packages and set up courier deliveries for customers.

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office administrative assistant Job Skills

For an office administrative assistant position, your job skills are a key factor in demonstrating your value to the company and showing recruiters that you're the ight fit for the role. It's important to be specific when highlighting your skills and ensure that they are directly aligned with the job requirements, as this can greatly improve your chances of being hired. By showcasing your relevant skills and experience, you can make a compelling case for why you're the best candidate for the job.

How to include technical skills in your resume:

Technical skills are a set of specialized abilities and knowledge required to perform a particular job effectively. Some examples of technical skills are data analysis, project management, software proficiency, and programming languages, to name a few.

Add the technical skills that will get hired in your career field with our simple-to-use resume builder. Select your desired resume template, once you reach the skills section of the builder, manually write in the skill or simply click on "Add more skills". This will automatically generate the best skills for your career field, choose your skill level, and hit "Save & Next."

Data Entry
Filing
Typing
Microsoft Office
Document Preparation
Scheduling
Calendar Management
Receptionist Duties
Office Management
Data Analysis
Customer Service
Office Supplies Management
Invoicing
Mail Distribution
Travel Arrangements
Inventory Management
Multi-tasking
Word Processing
Telephone Skills
Record Keeping.

How to include soft skills in your resume:

Soft skills are non-technical skills that relate to how you work and that can be used in any job. Including soft skills such as time management, creative thinking, teamwork, and conflict resolution demonstrate your problem-solving abilities and show that you navigate challenges and changes in the workplace efficiently.

Add competitive soft skills to make your resume stand-out to recruiters! Simply select your preferred resume template in the skills section, enter the skills manually or use the "Add more skills" option. Our resume builder will generate the most relevant soft skills for your career path. Choose your proficiency level for each skill, and then click "Save & Next" to proceed to the next section.

Communication
Interpersonal
Leadership
Time Management
Problem Solving
Decision Making
Critical Thinking
Creativity
Adaptability
Teamwork
Organization
Planning
Public Speaking
Negotiation
Conflict Resolution
Research
Analytical
Attention to Detail
Self-Motivation
Stress Management
Collaboration
Coaching
Mentoring
Listening
Networking
Strategic Thinking
Negotiation
Emotional Intelligence
Adaptability
Flexibility
Reliability
Professionalism
Computer Literacy
Technical
Data Analysis
Project Management
Customer Service
Presentation
Written Communication
Social Media
Troubleshooting
Quality Assurance
Collaboration
Supervisory
Risk Management
Database Management
Training
Innovation
Documentation
Accounting
Financial Management
Visualization
Reporting
Business Acumen
Process Improvement
Documentation
Relationship Management.

How to Improve Your office administrative assistant Resume

Navigating resume pitfalls can mean the difference between landing an interview or not. Missing job descriptions or unexplained work history gaps can cause recruiters to hesitate. Let's not even talk about the impact of bad grammar, and forgetting your contact info could leave your potential employer hanging. Aim to be comprehensive, concise, and accurate.

Employment history

Lead Office Administrative Assistant, Bank of America Charlotte, North Carolina

December 2020 – Present

Assisting with special projects as needed
Answering and directing phone calls
Assisting with event planning and execution

Office Administrative Assistant, Microsoft Redmond, Washington

June 2019 – November 2020

Assisting with customer service inquiries and complaints
Preparing presentations and reports
Ordering and distributing office supplies

Jr. Office Administrative Assistant, CVS Health Woonsocket, Rhode Island

June 2018 – June 2019

Education

University of Wisconsin, Madison, Wisconsin

Master of Science in Office Administration, May, 2018

University of Wisconsin, Madison, Wisconsin

Bachelor of Arts in Medical Office Administration, May, 2014

Skills

Training

Business Acumen

Teamwork

Time Management

Calendar Management

Data Analysis

Multi-tasking

Document Preparation

Include your Contact Information and Job Descriptions

Missing job descriptions lessens your chances of getting hired.

Key Insights

Employers want to know what you've accomplished, so make sure to include descriptions for all of your previous jobs.
Keep job descriptions short but don't just list your jobs.
Never copy-paste a job description to post on your resume. Get inspired and use tools to help you write customized descriptions.

How to Optimize Your office administrative assistant Resume

Keep an eye out for these resume traps. Neglecting to detail your job roles or explain gaps in your career can lead to unnecessary doubts. Grammar blunders can reflect negatively on you, and without contact information, how can employers reach you? Be meticulous and complete.

Employment history

Lead Office Administrative Assistant, UnitedHealth Group Minnetonka, Minnesota

May 2021 – May 2022

Answering and directing phone call's
Scheduling meeting's, appointment's, and travel arrangement's
Maintaining a profesional and organized work enviroment

Associate Office Administrative Assistant, Bank of America Charlotte, North Carolina

May 2020 – April 2021

Preparing documents and correspondence
Preparing presentations an reports
Ordering an distributing office supplies

Junior Office Administrative Assistant, Google Mountain View, California

November 2019 – April 2020

Schedualing meetigns, apointments, and travel arrangments
Greeting visistors and directing them too the approriate personel
Ordering and distrubuting offce supplies

Education

University of California, Berkeley, California

Bachelor of Science in Human Resources Management, September, 2019

Skills

Professionalism

Communication

Customer Service

Social Media

Telephone Skills

Scheduling

Filing

Typing

Correct Grammar and Address Gap Years in Your Resume

Don't leave unexplained gaps in your work history.

Key Insights

When explaining gaps in your employment section, start by being honest.
Elaborate on the gap and show that you never stopped learning.
Explain and elaborate any gap in your work history by highlighting new skills.

office administrative assistant Cover Letter Example

A cover letter can be a valuable addition to your job application when applying for an office administrative assistant position. Cover letters provide a concise summary of your qualifications, skills, and experience, also it also gives you an opportunity to explain why you're the best fit for the job. Crafting a cover letter that showcases your relevant experience and enthusiasm for the Accounts Payable role can significantly improve your chances of securing an interview.

Senior Office Administrative Assistant
Amazon
Seattle, Washington

Greetings Amazon Hiring Team

I am excited to apply for the Senior Office Administrative Assistant position at Amazon. As a highly skilled Office Administrative Assistant with 5 years of experience in Administrative & Clerical, I am confident that I can contribute significantly to your organization.

My life experiences have taught me the importance of hard work, dedication, and collaboration. Whether it was on the work, or just personally, I have always been committed to pursuing my goals with passion and tenacity. I am confident that throughout all of these years I have gained the skills and expertise necessary to succeed in this role and be a great asset for Amazon. I am eager to join a team that shares my values and work towards a common goal.

Thank you for considering my application for the Senior Office Administrative Assistant role. I am looking forward to a future where we work together to drive this organization's success.

Kindest regards,
Gordon Ingram
790-113-3365
[email protected]

Gordon Ingram

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