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executive assistant: Resume Samples & Writing Guide

Rob Moore 847 Valley View Drive, Longtown, MO 63775
[email protected]
600-949-2937

Employment history

Senior Executive Assistant, Accenture Chicago, Illinois
June 2016 – Present
  • Administrative Tasks Answering phones, filing, and other administrative duties
  • Team Management Supervising and managing other staff members
  • Event Planning Coordinating and managing events, conferences, and other activities
Executive Assistant, Ernst & Young New York City, New York
November 2015 – May 2016
  • Travel Arrangements Booking flights, hotels, and transportation for the executive
  • Correspondence Drafting, editing, and sending emails and other written communication on behalf of the executive
  • Database Management Updating and maintaining contact lists, customer records, and other databases
Jr. Executive Assistant, Bain & Company Boston, Massachusetts
May 2015 – November 2015
  • Travel Arrangements Booking flights, hotels, and transportation for the executive
  • Project Management Tracking and managing projects, deadlines, and deliverables
  • Strategic Planning Assisting the executive in developing strategies and plans

Education

Stanford Graduate School of Business, Stanford, California
Business Process Improvement Certificate, March, 2015

Skills

Financial Management
Critical Thinking
Supervisory
Social Media
Typing
Microsoft Office
Filing
Data Entry

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Evan Richards 627 Valleywood Drive, St. Regis Falls, NY 12980
[email protected]
706-679-3180

Professional Summary

 Highly organized and detail-oriented Executive Assistant with extensive experience in business management. Proven track record of providing exceptional administrative and organizational support to executives and senior management. 

Employment history

Senior Executive Assistant, Accenture Chicago, Illinois
October 2013 – Present
  • Research Gathering data and information to support the executive's decision-making
  • Project Management Tracking and managing projects, deadlines, and deliverables
  • Correspondence Drafting, editing, and sending emails and other written communication on behalf of the executive
Associate Executive Assistant, Accenture Chicago, Illinois
April 2013 – September 2013
  • Customer Service Responding to customer inquiries and complaints
  • Team Management Supervising and managing other staff members
  • Database Management Updating and maintaining contact lists, customer records, and other databases
Entry Level Executive Assistant, Ernst & Young New York City, New York
September 2012 – March 2013
  • Calendar Management Scheduling meetings, conference calls, and other appointments for the executive
  • Problem Solving Identifying and resolving issues as they arise
  • Administrative Tasks Answering phones, filing, and other administrative duties

Education

Harvard Business School, Boston, Massachusetts
Master of Science in Business Economics, July, 2012
Harvard Business School, Boston, Massachusetts
Bachelor of Arts in Human Resources Management, July, 2008

Skills

Accounting
Listening
Flexibility
Collaboration
Filing
Database Administration
Event Planning
Budgeting
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Earl Daniels 393 Riverview Avenue, Leland, MS 38756
[email protected]
831-103-0877

Employment history

Junior Executive Assistant, Bain & Company Boston, Massachusetts
July 2021 – April 2022
  • Travel Arrangements Booking flights, hotels, and transportation for the executive
  • Database Management Updating and maintaining contact lists, customer records, and other databases
  • Meeting Coordination Preparing agendas, taking notes, and following up on action items from meetings

Education

Stanford Graduate School of Business, Stanford, California
Master of Arts in Business Management, May, 2021
Stanford Graduate School of Business, Stanford, California
Bachelor of Science in Business Analytics, May, 2017

Skills

Public Speaking
Leadership
Database Management
Professionalism
Database Administration
Invoicing
Accounts Receivable
Inventory Management
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Nate Allen 187 Hilltop Drive, Four Oaks, NC 27524
[email protected]
839-229-2331

Employment history

Lead Executive Assistant, Bain & Company Boston, Massachusetts
September 2014 – Present
  • Team Management Supervising and managing other staff members
  • Event Planning Coordinating and managing events, conferences, and other activities
  • Administrative Tasks Answering phones, filing, and other administrative duties
Executive Assistant, Bain & Company Boston, Massachusetts
March 2014 – August 2014
  • Financial Management Handling invoices, payments, and other financial matters
  • Correspondence Drafting, editing, and sending emails and other written communication on behalf of the executive
  • Customer Service Responding to customer inquiries and complaints
Entry Level Executive Assistant, Deloitte New York City, New York
March 2013 – February 2014
  • Problem Solving Identifying and resolving issues as they arise
  • Research Gathering data and information to support the executive's decision-making
  • Calendar Management Scheduling meetings, conference calls, and other appointments for the executive

Education

Columbia Business School, New York, New York
Master of Science in Business Analytics, January, 2013
Columbia Business School, New York, New York
Bachelor of Science in Business Management, January, 2009

Skills

Process Improvement
Planning
Documentation
Accounting
Event Planning
Accounts Payable
Bookkeeping
Document Management
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Carl Cooper 241 Valley Drive, North Adams, MA 01247
[email protected]
965-531-2609

Employment history

Senior Executive Assistant, Ernst & Young New York City, New York
January 2020 – Present
  • Meeting Coordination Preparing agendas, taking notes, and following up on action items from meetings
  • Calendar Management Scheduling meetings, conference calls, and other appointments for the executive
  • Event Planning Coordinating and managing events, conferences, and other activities
Associate Executive Assistant, Oracle Redwood Shores, California
July 2019 – December 2019
  • Report Preparation Generating reports, presentations, and other documents for the executive
  • Financial Management Handling invoices, payments, and other financial matters
  • Strategic Planning Assisting the executive in developing strategies and plans
Junior Executive Assistant, KPMG New York City, New York
July 2018 – June 2019
  • Financial Management Handling invoices, payments, and other financial matters
  • Research Gathering data and information to support the executive's decision-making
  • Database Management Updating and maintaining contact lists, customer records, and other databases

Education

University of California, Los Angeles Anderson School of Management, California
Doctor of Arts in Business Economics, May, 2018
University of California, Los Angeles Anderson School of Management, California
Bachelor of Science in Business Economics, May, 2014

Skills

Database Management
Self-Motivation
Emotional Intelligence
Data Analysis
Invoicing
Filing
Accounts Payable
QuickBooks
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executive assistant Job Descriptions; Explained

If you're applying for an executive assistant position, it's important to tailor your resume to the specific job requirements in order to differentiate yourself from other candidates. Including accurate and relevant information that directly aligns with the job description can greatly increase your chances of securing an interview with potential employers.

When crafting your resume, be sure to use action verbs and a clear, concise format to highlight your relevant skills and experience. Remember, the job description is your first opportunity to make an impression on recruiters, so pay close attention to the details and make sure you're presenting yourself in the best possible light.

26

executive assistant

  • Coordinating with Finance for Expenses / Claims of Managers.
  • Provide end-to-end complex domestic and international travel planning, including proactive planning of external meetings in tandem with planned business travel to drive schedule efficiencies.
  • Any other tasks assigned by Managers to be handled from time to time.
  • Collaborated with workforce to schedule trainings and meetings required by corporate policy.
27

executive assistant

  • Perform general office duties, such as ordering supplies, maintaining records management database systems etc.
  • Facilitated office renovation.
  • Coordinated corporate/employee events to promote employee performance, incentives and holiday festivities.
  • Assisted Marketing Coordinator with performance, recognition and incentive programs.
28

executive assistant

  • Assisted Human Resources Department with new hire orientation, communicated sited related requirements to include data security/regulations, housekeeping and general conduct expectations.
  • Scheduled executive meetings. Prepared and distributed agendas and notes.
  • Arranged travel and accommodations for corporate visitors.
  • Maintained office supplies for all departments.
29

executive assistant

  • Coordinate all travel arrangements for CFO and staff
  • Calculated and submitted all sales commissions to the CFO monthly. 
  • Coordinated all aspects of internal and external visitor meetings, interviews. 
  • Maintain scheduling and cost for company sport loge 
  • Developed company directory
  • Developed electronic form for yearly progressive review
  • Organized yearly off site executive summit
30

executive assistant/ delivery driver

  • Recruiting, Scheduling
  • Organize and schedule business affairs.
  •  Transport and pick up materials/organization and delivery.
  • Screened applicant resumes and coordinated both phone and in-person interviews.
1 … 4 5 6 7 8 … 54

executive assistant Job Skills

For an executive assistant position, your job skills are a key factor in demonstrating your value to the company and showing recruiters that you're the ight fit for the role. It's important to be specific when highlighting your skills and ensure that they are directly aligned with the job requirements, as this can greatly improve your chances of being hired. By showcasing your relevant skills and experience, you can make a compelling case for why you're the best candidate for the job.

How to include technical skills in your resume:

Technical skills are a set of specialized abilities and knowledge required to perform a particular job effectively. Some examples of technical skills are data analysis, project management, software proficiency, and programming languages, to name a few.

Add the technical skills that will get hired in your career field with our simple-to-use resume builder. Select your desired resume template, once you reach the skills section of the builder, manually write in the skill or simply click on "Add more skills". This will automatically generate the best skills for your career field, choose your skill level, and hit "Save & Next."

  • Data Entry
  • Microsoft Office
  • Scheduling
  • Bookkeeping
  • Calendaring
  • Typing
  • Spreadsheets
  • Document Management
  • Word Processing
  • Event Planning
  • Filing
  • Invoicing
  • Accounts Payable
  • Accounts Receivable
  • Database Administration
  • Data Analysis
  • PowerPoint
  • QuickBooks
  • Excel
  • Budgeting
  • Inventory Management

How to include soft skills in your resume:

Soft skills are non-technical skills that relate to how you work and that can be used in any job. Including soft skills such as time management, creative thinking, teamwork, and conflict resolution demonstrate your problem-solving abilities and show that you navigate challenges and changes in the workplace efficiently.

Add competitive soft skills to make your resume stand-out to recruiters! Simply select your preferred resume template in the skills section, enter the skills manually or use the "Add more skills" option. Our resume builder will generate the most relevant soft skills for your career path. Choose your proficiency level for each skill, and then click "Save & Next" to proceed to the next section.

  • Communication
  • Interpersonal
  • Leadership
  • Time Management
  • Problem Solving
  • Decision Making
  • Critical Thinking
  • Creativity
  • Adaptability
  • Teamwork
  • Organization
  • Planning
  • Public Speaking
  • Negotiation
  • Conflict Resolution
  • Research
  • Analytical
  • Attention to Detail
  • Self-Motivation
  • Stress Management
  • Collaboration
  • Coaching
  • Mentoring
  • Listening
  • Networking
  • Strategic Thinking
  • Negotiation
  • Emotional Intelligence
  • Adaptability
  • Flexibility
  • Reliability
  • Professionalism
  • Computer Literacy
  • Technical
  • Data Analysis
  • Project Management
  • Customer Service
  • Presentation
  • Written Communication
  • Social Media
  • Troubleshooting
  • Quality Assurance
  • Collaboration
  • Supervisory
  • Risk Management
  • Database Management
  • Training
  • Innovation
  • Documentation
  • Accounting
  • Financial Management
  • Visualization
  • Reporting
  • Business Acumen
  • Process Improvement
  • Documentation
  • Relationship Management.

How to Improve Your executive assistant Resume

Navigating resume pitfalls can mean the difference between landing an interview or not. Missing job descriptions or unexplained work history gaps can cause recruiters to hesitate. Let's not even talk about the impact of bad grammar, and forgetting your contact info could leave your potential employer hanging. Aim to be comprehensive, concise, and accurate.

Ike Smith 351 Greenbriar St., Chickaloon, AK 99674

Employment history

Lead Executive Assistant, PwC New York City, New York
October 2020 – Present
  • Report Preparation Generating reports, presentations, and other documents for the executive
  • Financial Management Handling invoices, payments, and other financial matters
  • Travel Arrangements Booking flights, hotels, and transportation for the executive
Executive Assistant, Ernst & Young New York City, New York
May 2019 – September 2020
  • Customer Service Responding to customer inquiries and complaints
  • Research Gathering data and information to support the executive's decision-making
  • Strategic Planning Assisting the executive in developing strategies and plans
Jr. Executive Assistant, Microsoft Redmond, Washington
October 2018 – April 2019

    Education

    Northwestern University Kellogg School of Management, Evanston, Illinois
    Master of Science in Business Analytics, September, 2018
    Northwestern University Kellogg School of Management, Evanston, Illinois
    Bachelor of Arts in Business Management, September, 2014

    Skills

    Written Communication
    Attention to Detail
    Reporting
    Database Management
    Database Administration
    Data Entry
    PowerPoint
    Accounts Payable

    Include your Contact Information and Job Descriptions

    Missing job descriptions lessens your chances of getting hired.

    Key Insights
    • Employers want to know what you've accomplished, so make sure to include descriptions for all of your previous jobs.
    • Keep job descriptions short but don't just list your jobs.
    • Never copy-paste a job description to post on your resume. Get inspired and use tools to help you write customized descriptions.

    How to Optimize Your executive assistant Resume

    Keep an eye out for these resume traps. Neglecting to detail your job roles or explain gaps in your career can lead to unnecessary doubts. Grammar blunders can reflect negatively on you, and without contact information, how can employers reach you? Be meticulous and complete.

    Fred Ingram 40 Country Lane, Miami, FL 33151
    [email protected]
    749-936-4379

    Employment history

    Lead Executive Assistant, KPMG New York City, New York
    September 2014 – May 2022
    • Reasearch Gatherng data and infomation to support the executive's decision-making
    • Database Managment Updating and maintaing contact lists, customer records, and other databses
    • Project Managment Tracking and managing proejcts, deadines, and deliverables.
    Associate Executive Assistant, KPMG New York City, New York
    March 2014 – August 2014
    • Problemn Solving Identifying and resolving isses as they aise
    • Calendar Managment Scheduling meetigns, conference calls, and othe appointments for the executive
    • Database Managment Updating and maintaning contact lists, customer records, and other databses
    Jr. Executive Assistant, Accenture Chicago, Illinois
    March 2013 – February 2014
    • Correspondence Drafting, editin, and sendin emails and other written communication on behalf of the executive
    • Report Preparation Generatin reports, presentions, and other documents for the executive
    • Problem Solving Identifyin and resolvin issues as they arise.

    Education

    Northwestern University Kellogg School of Management, Evanston, Illinois
    Master of Science in Business Management, January, 2013
    Northwestern University Kellogg School of Management, Evanston, Illinois
    Bachelor of Arts in Business Economics, January, 2009

    Skills

    Written Communication
    Coaching
    Communication
    Social Media
    Data Analysis
    Database Administration
    Accounts Receivable
    Bookkeeping

    Correct Grammar and Address Gap Years in Your Resume

    Don't leave unexplained gaps in your work history.

    Key Insights
    • When explaining gaps in your employment section, start by being honest.
    • Elaborate on the gap and show that you never stopped learning.
    • Explain and elaborate any gap in your work history by highlighting new skills.

    executive assistant Cover Letter Example

    A cover letter can be a valuable addition to your job application when applying for an executive assistant position. Cover letters provide a concise summary of your qualifications, skills, and experience, also it also gives you an opportunity to explain why you're the best fit for the job. Crafting a cover letter that showcases your relevant experience and enthusiasm for the Accounts Payable role can significantly improve your chances of securing an interview.



    Rob
    Moore     [email protected]
    600-949-2937
    847 Valley View Drive, Longtown, MO
    63775

    Senior Executive Assistant
    KPMG
    New York City, New York

    To Whom It May Concern


    I am a highly motivated and experienced Executive Assistant with 8 years of experience in Business Management. I am excited to apply for the Senior Executive Assistant position at KPMG, where I am confident that I can contribute to your organization's success.


    Throughout my life, I have pursued my passion for Marketing and have gained experience in this field as a result. This experience has given me valuable skills such as Financial Management and Critical Thinking, which I am excited to bring to this position. I am eager to work with a team that shares my enthusiasm as a Executive Assistant and help your organization achieve its well determined goals.


    Thank you for considering my application for the Senior Executive Assistant role. I am looking forward to a future where we work together to drive this organization's success.


    Kind regards,
    Rob Moore
    600-949-2937
    [email protected]

    Rob Moore






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    Resume Design Tips and Tricks

    Resume Design Tips and Tricks

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